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Provenance is the record of ownership of an object. Provenance can be established through external records, such as sales receipts and booksellers' ledgers, and through internal marks and additions, such as ownership inscriptions and bookplates.
Types of evidence for establishing provenance
Many of the Former Owners of Folger items collected more than books. Letters, miscellanies, receipts, ledgers, and library catalogues help trace books as they passed from one person or institution to another. For more information on specific former owners, a good place to start looking is http://findingaids.folger.edu/. For example, Edwin Booth's letters discuss his dealings with booksellers (both buying and selling), his own writing, and books that he has read.
Owner's names appear in many places in early modern books. While title pages and the first leaf of the text are common, names may appear throughout the work, and you can often find signatures on the final leaf or at random locations in the middle of a text.
Bookplates come in many sizes and materials including leather and vellum, but are commonly made of paper and pasted onto the front pastedown or flyleaves of the book. Bookplates often feature heraldic symbolism and family mottos. The Folger's own bookplate, which features Shakespeare's coat of arms, is often tipped to the back pastedown to avoid obscuring earlier provenance information.
The term "Ex Libris," often found on bookplates, translates as "From the library of."
Stamps and embossing
Current cataloging policy for Vault material calls for noting former owners, evidence of former owners, and the immediate source of acquisition. For example, the Hamnet record for Folger call number STC 24878.3 includes the notes "Stamp: Julia E. Chafyn-Grove, Zeals House, Bath" and "Purchased from Sokol Books, 2011.05.17," and the name access point "Chafyn-Grove, Julia E., d. 1897, former owner."
- Record any physical provenance evidence, such as inscriptions, bookplates, binder's stamps, etc., as a free-text public note in the 852 ‡z. Record the immediate source of acquisition in the 852 ‡z as well.
- Note former owners in a MARC 700 or 710 field, followed by a relationship designator. For most name access points for former owners, this will be "former owner", but more specific terms may sometimes be applicable. For example, "recipient" after the name of the recipient of a letter implies ownership.
- Note: do not create access points when the immediate source of acquisition is a commercial bookseller or vendor.
- Add genre and form terms to a 655 field as appropriate to describe the physical provenance evidence of an item, such as Armorial bindings, Insertions, Presentation inscriptions, etc.
- If the Folger owns multiple copies of an item, specify which copy the provenance information belongs to in a subfield ‡3.