Deleting or suppressing records in TIND

Bibliographic records are only deleted if they are accidental duplicates or were otherwise created in error. Even then, they are only deleted from the active database, so can still be retrieved from the server.

Records can also be suppressed from public view in the catalog. This happens for various reasons, e.g., a rare book that was ordered turned out to have been incorrectly described by the dealer, so it was returned rather than accessioned into the collection. The record needs to remain in the system so that it continues to appear in the Acquisitions module as an item that was ordered.

Deleting

There are four ways authorized users can delete bibliographic records. Each requires a different level of authorization.

1. One by one using the Record Editor:
   1. Open the MARC record
   2. Click the down-arrow next to "Record" at the top of the left-hand side to expand the choices ("Delete" is deliberately hidden, to avoid temptation)
   3. Click the "DELETE" button
   4. Confirm the deletion
2. One-by-one using the Record Editor to add 980__ $$c DELETED
3. In small batches from a set of search results using the Batch Editor to add 980__ $$c DELETED (no more than a few hundred records at a time)
4. In batches of any size from a file of record IDs using the Batch Uploader in "append" mode to add 980__ $$c DELETED

Suppressing

• To suppress a bibliographic record from public display, add 991__ $$aSUPPRESSED
• To suppress item details from public display, change the 2nd indicator of the 852 to "9"
• To suppress items from public display in the item grid, toggle the "Suppressed" flag in the item record or use the "Suppress" action in Global Lists