Folger vault material request system: Difference between revisions
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We're saying farewell to handwritten call slips—Aeon is coming to the Folger! We will process all vault material research requests through Aeon beginning August 17, 2017. Signing up for | We're saying farewell to handwritten call slips—Aeon is coming to the Folger! We will process all vault material research requests through Aeon beginning August 17, 2017. Signing up for a request account will also include photo reproduction ordering. | ||
Before visiting to consult vault material, be sure to sign up for an account with us. We’ll process current reader accounts as quickly as possible. Requesting vault materials through [http://findingaids.folger.edu/ Finding Aids] or | Before visiting to consult vault material, be sure to sign up for an account with us. We’ll process current reader accounts as quickly as possible. Requesting vault materials through [http://findingaids.folger.edu/ Finding Aids] or entering [http://hamnet.folger.edu/ Hamnet] or card catalog information into your request account ahead of your next visit will allow you to dive directly into your research and allow us to continue providing excellent service. | ||
We look forward to taking this next step with you! If you have any questions about our transition to Aeon, please email Rachel B. Dankert at [mailto:rdankert@folger.edu rdankert@folger.edu]. | We look forward to taking this next step with you! If you have any questions about our transition to Aeon, please email Rachel B. Dankert at [mailto:rdankert@folger.edu rdankert@folger.edu]. | ||
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For more information, review [https://docs.google.com/presentation/d/11AQkZJP6aLW6dw8cY4TQJGEBbdTbd-2I4j_j2rfZUr0/edit?usp=sharing this slide show] about Aeon & Folger. | For more information, review [https://docs.google.com/presentation/d/11AQkZJP6aLW6dw8cY4TQJGEBbdTbd-2I4j_j2rfZUr0/edit?usp=sharing this slide show] about Aeon & Folger. | ||
'''PLEASE NOTE THE BELOW INFORMATION IS NOT VALID UNTIL AUGUST 17, 2017.''' | '''PLEASE NOTE THE BELOW INFORMATION IS NOT VALID UNTIL AUGUST 17, 2017.''' | ||
As of August 17, 2017, the Folger Shakespeare Library uses Aeon by Atlas Systems as its combined vault material and image request system (request.folger.edu). | ==System implementation== | ||
As of August 17, 2017, the Folger Shakespeare Library uses [https://www.atlas-sys.com/aeon/ Aeon by Atlas Systems] as its combined vault material and image request system ([https://request.folger.edu/ request.folger.edu]). | |||
==Reader application== | ==Reader application== | ||
The Folger Shakespeare Library welcomes researchers (known here as "readers") from across the United States and around the world. To apply for reading privileges, please select the category that best reflects your needs and submit your application to the Reader Registrar through | The [[Folger Shakespeare Library]] welcomes researchers (known here as "readers") from across the United States and around the world. To apply for reading privileges, please select the category that best reflects your needs and submit your application to the [mailto:registrar@folger.edu Reader Registrar] through the [https://request.folger.edu/aeon.dll?Action=10&Form=79 first time users] portal. You may wish to consult our [http://www.folger.edu/library-orientation reader orientation guide] for other important information you need to know before coming to the Folger for the first time. | ||
== First time users== | == First time users== | ||
Current readers who have not used | Current readers who have not used the vault material and image request system at the Folger must create an account. Current readers do not need to reapply for privileges. We will verify your status in our records and grant you access. We will use your account creation as an opportunity to update your contact information. Once we verify your status, you will be able to place vault material and image requests in the system. | ||
Please note you must still create an account to request vault materials and images at the Folger even if you have a request account at another institution. | |||
Follow [https://request.folger.edu/aeon.dll?Action=10&Form=79 this link] to register for an Aeon account. | |||
==Become a reader== | ==Become a reader== | ||
===Regular readers=== | ===Regular readers=== | ||
Regular readers are academics, librarians or curators, and Folger docents. | Regular readers are academics, librarians or curators, and Folger docents. The following are eligible for regular reader privileges: | ||
*Full-time faculty from colleges and universities who are working in a field supported by Folger collections. | *Full-time faculty from colleges and universities who are working in a field supported by Folger collections. | ||
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*Folger docents (if they do not fall under any of the categories above) who have completed 600 hours or six years of consecutive service. | *Folger docents (if they do not fall under any of the categories above) who have completed 600 hours or six years of consecutive service. | ||
To apply: Fill out the | To apply: Fill out the [https://request.folger.edu/aeon.dll?Action=10&Form=79 registration form] and submit one letter of reference from a professional colleague that verifies your qualifications. All letters must be from an institutional email address or on preprinted letterhead signed by the referee. You will be prompted to email your references to [mailto:registrar@folger.edu registrar@folger.edu]. | ||
Once you have received reader status, | Once you have received reader status, your request account will prompt you to review your contact information on an annual basis. | ||
===Special-permission readers=== | ===Special-permission readers=== | ||
Special-permission readers are students, educators, theater professionals, and other individuals who have a need to access the Folger collections. | Special-permission readers are students, educators, theater professionals, and other individuals who have a need to access the Folger collections. | ||
The length of special-permission reading privileges is determined on a case-by-case basis. Special-permission readers can apply to have their privileges renewed by submitting a new application (including letters of reference) to the registrar through Aeon. | The length of special-permission reading privileges is determined on a case-by-case basis. Special-permission readers can apply to have their privileges renewed by submitting a new application (including letters of reference) to the registrar through Aeon. | ||
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*Other scholars or individuals, such as artists, actors, booksellers, professional theater staff, teachers, and writers for whom Folger collections are critical for study, preparation, or production. | *Other scholars or individuals, such as artists, actors, booksellers, professional theater staff, teachers, and writers for whom Folger collections are critical for study, preparation, or production. | ||
To apply: Fill out the | To apply: Fill out the [https://request.folger.edu/aeon.dll?Action=10&Form=79 registration form] and supply two letters of reference that verify your academic qualifications and the relevance of the Folger collection to your research. If you are an undergraduate or a graduate student, one letter must be from your adviser. All letters must be from an institutional email address or on pre-printed letterhead signed by the writer. You will be prompted to email your references to [mailto:registrar@folger.edu registrar@folger.edu]. | ||
Once you have received special-permission reader status, | Once you have received special-permission reader status, your account will prompt you to renew your project and contact information after three months. | ||
===Academic program participant=== | ===Academic program participant=== | ||
Participants in seminars, symposia, and workshops sponsored by | Participants in seminars, symposia, and workshops sponsored by [[Folger Institute]] as well as participants in the [[Teaching Shakespeare Institute]] will automatically be registered as readers and do not need to provide a separate application. | ||
All academic program participants ‘’’do’’’ need to create a | All academic program participants ‘’’do’’’ need to create a request account as soon as you are accepted into a Folger program. Select the "Create an account" button, and then select "Academic program participant" in the "Reader type" dropdown. Readers can renew once through their account without re-submitting an application. | ||
If you are participating in a conference held at the Folger and would like to use the reading room, you will need to apply through Aeon as either a regular or special permission reader depending on your academic qualifications. | If you are participating in a conference held at the Folger and would like to use the reading room, you will need to apply through Aeon as either a [[#Regular readers|regular]] or [[#Special-permission readers|special-permission reader]] depending on your academic qualifications. | ||
===Folger staff=== | ===Folger staff=== | ||
Folger staff who do not have access to the staff client should also register for | Folger staff who do not have access to the staff client should also register for a request account and place their vault material and image requests through the public portal. Anyone with a Folger staff "Reader type" assigned to their account automatically will see the in-house photo request form. | ||
==Vault material requests== | ==Vault material requests== | ||
Vault material requests no long require handwritten call slips. Instead, we ask that you submit requests for vault materials through | Vault material requests no long require handwritten call slips. Instead, we ask that you submit requests for vault materials through your request account. You can do this by copying information from Hamnet or the card catalog into a vault material request form or by selecting the request link in the [http://findingaids.folger.edu/ Finding Aids database]. This action will automatically populate the required request information in your request account. | ||
Requestable vault materials in Hamnet include anything with “Vault” listed in its location field near the bottom of the record. A request link will appear in the Finding Aids database. Clicking the link will prompt you to sign into your | Requestable vault materials in Hamnet include anything with “Vault” listed in its location field near the bottom of the record. A request link will appear in the Finding Aids database. Clicking the link will prompt you to sign into your request account and will automatically fill in the required fields, or replicate the finding aid in your account for selection of specific items. | ||
===Scheduling requests=== | ===Scheduling requests=== | ||
You may schedule when you would like to view your requested materials through your | You may schedule when you would like to view your requested materials through your request account. Please feel free to submit requests for your visit before you arrive on site. The day you select to schedule your request is the first day you wish to ''consult'' the materials. Requests are paged according to desired day of consultation on a first come, first served basis. | ||
===Request paging=== | ===Request paging=== | ||
'''Vault materials are not paged before 9 am, from 11am-1pm, and after 4:15 pm during the week or on Saturdays. If you wish to consult an item on a Saturday, please be sure to place your request on or before 3:00 pm on Friday. Retrieval time for rare materials is usually 30–60 minutes, so please plan accordingly.''' | '''Vault materials are not paged before 9 am, from 11am-1pm, and after 4:15 pm during the week or on Saturdays. If you wish to consult an item on a Saturday, please be sure to place your request on or before 3:00 pm on Friday. Retrieval time for rare materials is usually 30–60 minutes, so please plan accordingly.''' | ||
===Keep for review=== | ===Keep for review=== | ||
Rather than schedule requests for all the materials you wish to view over the course of your visit, you may select “Keep for review” for requests to schedule them for a later date. To schedule a request you have kept for review, select the “Review Requests” link in the account menu. | Rather than schedule requests for all the materials you wish to view over the course of your visit, you may select “Keep for review” for requests to schedule them for a later date. To schedule a request you have kept for review, select the “Review Requests” link in the account menu and schedule a date there. | ||
=== Number of requests=== | === Number of requests=== | ||
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Open stacks books do not circulate through this system, you may not place requests for them through Aeon. Please continue to charge open stacks books at a circulation desk. Although open stacks materials do not leave the building, you may request to hold those books at the reading room desk, or have a shelf assigned to you if you will be at the Folger for an extended period of time. | Open stacks books do not circulate through this system, you may not place requests for them through Aeon. Please continue to charge open stacks books at a circulation desk. Although open stacks materials do not leave the building, you may request to hold those books at the reading room desk, or have a shelf assigned to you if you will be at the Folger for an extended period of time. | ||
==Image requests== | ==Image requests== | ||
Readers with a request account can request vault materials and images through our Photography and Digital Imaging department. If you are not a reader, you may still register to request images.When creating an account, select “Image request” in the dropdowns. If you have questions about account registration or image requesting, please contact photo@folger.edu | Readers with a request account can request vault materials and images through our Photography and Digital Imaging department. If you are not a reader, you may still register to request images. When creating an account, select “Image request” in the dropdowns. If you have questions about account registration or image requesting, please contact [mailto:photo@folger.edu photo@folger.edu]. | ||
You will need to register for an account if you did not find what you were looking for in our digital image database (red hyperlink to http://luna.folger.edu/luna/servlet/FOLGERCM1~6~6). | You will need to register for an account if you did not find what you were looking for in our digital image database (red hyperlink to http://luna.folger.edu/luna/servlet/FOLGERCM1~6~6). | ||
Read more information | Read more information [http://www.folger.edu/permissions about permissions] for image use. | ||
Revision as of 10:03, 10 August 2017
We're saying farewell to handwritten call slips—Aeon is coming to the Folger! We will process all vault material research requests through Aeon beginning August 17, 2017. Signing up for a request account will also include photo reproduction ordering.
Before visiting to consult vault material, be sure to sign up for an account with us. We’ll process current reader accounts as quickly as possible. Requesting vault materials through Finding Aids or entering Hamnet or card catalog information into your request account ahead of your next visit will allow you to dive directly into your research and allow us to continue providing excellent service.
We look forward to taking this next step with you! If you have any questions about our transition to Aeon, please email Rachel B. Dankert at rdankert@folger.edu.
Already familiar with Aeon? Help your colleagues by becoming a Folger Aeon Ambassador!
For more information, review this slide show about Aeon & Folger.
PLEASE NOTE THE BELOW INFORMATION IS NOT VALID UNTIL AUGUST 17, 2017.
System implementation
As of August 17, 2017, the Folger Shakespeare Library uses Aeon by Atlas Systems as its combined vault material and image request system (request.folger.edu).
Reader application
The Folger Shakespeare Library welcomes researchers (known here as "readers") from across the United States and around the world. To apply for reading privileges, please select the category that best reflects your needs and submit your application to the Reader Registrar through the first time users portal. You may wish to consult our reader orientation guide for other important information you need to know before coming to the Folger for the first time.
First time users
Current readers who have not used the vault material and image request system at the Folger must create an account. Current readers do not need to reapply for privileges. We will verify your status in our records and grant you access. We will use your account creation as an opportunity to update your contact information. Once we verify your status, you will be able to place vault material and image requests in the system.
Please note you must still create an account to request vault materials and images at the Folger even if you have a request account at another institution.
Follow this link to register for an Aeon account.
Become a reader
Regular readers
Regular readers are academics, librarians or curators, and Folger docents. The following are eligible for regular reader privileges:
- Full-time faculty from colleges and universities who are working in a field supported by Folger collections.
- PhDs and PhD candidates who have successfully completed qualifying exams working in a field of study supported by Folger collections.
- Librarians and curators from research institutions.
- Folger docents (if they do not fall under any of the categories above) who have completed 600 hours or six years of consecutive service.
To apply: Fill out the registration form and submit one letter of reference from a professional colleague that verifies your qualifications. All letters must be from an institutional email address or on preprinted letterhead signed by the referee. You will be prompted to email your references to registrar@folger.edu.
Once you have received reader status, your request account will prompt you to review your contact information on an annual basis.
Special-permission readers
Special-permission readers are students, educators, theater professionals, and other individuals who have a need to access the Folger collections.
The length of special-permission reading privileges is determined on a case-by-case basis. Special-permission readers can apply to have their privileges renewed by submitting a new application (including letters of reference) to the registrar through Aeon.
These people are eligible for a special-permission reader card:
- Graduate students at any stage before completing qualifying exams who have a research project that requires access to Folger collections.
- Undergraduates at the junior or senior level who are working on a project for which the Folger provides unique resources.
- Other scholars or individuals, such as artists, actors, booksellers, professional theater staff, teachers, and writers for whom Folger collections are critical for study, preparation, or production.
To apply: Fill out the registration form and supply two letters of reference that verify your academic qualifications and the relevance of the Folger collection to your research. If you are an undergraduate or a graduate student, one letter must be from your adviser. All letters must be from an institutional email address or on pre-printed letterhead signed by the writer. You will be prompted to email your references to registrar@folger.edu.
Once you have received special-permission reader status, your account will prompt you to renew your project and contact information after three months.
Academic program participant
Participants in seminars, symposia, and workshops sponsored by Folger Institute as well as participants in the Teaching Shakespeare Institute will automatically be registered as readers and do not need to provide a separate application.
All academic program participants ‘’’do’’’ need to create a request account as soon as you are accepted into a Folger program. Select the "Create an account" button, and then select "Academic program participant" in the "Reader type" dropdown. Readers can renew once through their account without re-submitting an application.
If you are participating in a conference held at the Folger and would like to use the reading room, you will need to apply through Aeon as either a regular or special-permission reader depending on your academic qualifications.
Folger staff
Folger staff who do not have access to the staff client should also register for a request account and place their vault material and image requests through the public portal. Anyone with a Folger staff "Reader type" assigned to their account automatically will see the in-house photo request form.
Vault material requests
Vault material requests no long require handwritten call slips. Instead, we ask that you submit requests for vault materials through your request account. You can do this by copying information from Hamnet or the card catalog into a vault material request form or by selecting the request link in the Finding Aids database. This action will automatically populate the required request information in your request account.
Requestable vault materials in Hamnet include anything with “Vault” listed in its location field near the bottom of the record. A request link will appear in the Finding Aids database. Clicking the link will prompt you to sign into your request account and will automatically fill in the required fields, or replicate the finding aid in your account for selection of specific items.
Scheduling requests
You may schedule when you would like to view your requested materials through your request account. Please feel free to submit requests for your visit before you arrive on site. The day you select to schedule your request is the first day you wish to consult the materials. Requests are paged according to desired day of consultation on a first come, first served basis.
Request paging
Vault materials are not paged before 9 am, from 11am-1pm, and after 4:15 pm during the week or on Saturdays. If you wish to consult an item on a Saturday, please be sure to place your request on or before 3:00 pm on Friday. Retrieval time for rare materials is usually 30–60 minutes, so please plan accordingly.
Keep for review
Rather than schedule requests for all the materials you wish to view over the course of your visit, you may select “Keep for review” for requests to schedule them for a later date. To schedule a request you have kept for review, select the “Review Requests” link in the account menu and schedule a date there.
Number of requests
There are no request limits, but please note that you will only be able to view up to 6 items at a time in the reading room, and that number is subject to the discretion of the reading room staff.
Please be considerate of how many items you request at once and remember you can always submit the bulk of your requests in advance of your visit.
You may choose to hold your materials for daily use over the duration of your visit. Aeon maintains a history of your requests, so if you do return an item and wish to view it again, simply double click the request and choose the “Clone request” option.
Open stacks books
Open stacks books do not circulate through this system, you may not place requests for them through Aeon. Please continue to charge open stacks books at a circulation desk. Although open stacks materials do not leave the building, you may request to hold those books at the reading room desk, or have a shelf assigned to you if you will be at the Folger for an extended period of time.
Image requests
Readers with a request account can request vault materials and images through our Photography and Digital Imaging department. If you are not a reader, you may still register to request images. When creating an account, select “Image request” in the dropdowns. If you have questions about account registration or image requesting, please contact photo@folger.edu.
You will need to register for an account if you did not find what you were looking for in our digital image database (red hyperlink to http://luna.folger.edu/luna/servlet/FOLGERCM1~6~6).
Read more information about permissions for image use.