MARC 544 Location of Other Archival Materials Note
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Field 544 in the bibliographic and holdings formats contains the name and address of custodians of archival materials related to the described materials by provenance, specifically by having been, at a previous time, a part of the same collection or record group. The Folger uses field 544 to record the existence of related material held by the Folger Shakespeare Library and/or other repositories. This field is repeatable.
Basic use and searching
Basic use
- Used to alert researchers to related archival material, even if the current location of the material is not known.
Searching
- Field is searched as part of an "all notes" search.
Commonly-used tags
Indicators
1st indicator – Relationship
# - No information provided as to the relationship of the other materials to the archival materials covered by the record 0 - Associated materials identified in the note have the same provenance but reside in a different repository 1 - Related materials identified in the note share the same sphere of activity, reside in the same repository, but have different provenance
2nd indicator – Undefined
Subfield delimiters
ǂn Note ǂ3 Materials specified ǂ6 Linkage ǂ8 Field link and sequence number
See MARC documentation for additional subfields, not in use at the Folger.
Policy and formulation
Folger catalogers use ǂn for the entire text of the Location of Other Archival Materials Note (per MARC 21 "Subfield $n may be used instead of the specific subfields for title of materials, custodian, and provenance.") This is because we want the note to easily be eye-readable, and because there is no controlled vocabulary for the subfield contents anyway (so the effort to make each element machine-actionable is moot).
Phrase the note so that it will make sense both with and without a specific label.
Examples
544 ǂn Fourteen similar receipts for goods and services provided to Nell Gwyn, plus other Gwyn household finance documents, appear as Lot 5 in the Sotheby's London catalog for July 17, 2008.