Web archiving is the process of harvesting web content, organizing the content into a collection, and preserving the collection for access and use. Archiving the web allows us to combat the impermanent nature of online content, making future access and use possible. The Folger has been collecting and archiving select websites using the Archive-It subscription service since 2011. The Folger Shakespeare Library web collections can be accessed here.
Web archiving is the process of “collecting portions of the World Wide Web, preserving the collections in an archival format, and then serving the archives for access and use” (IIPC). Web content is harvested through a process in which a web crawler accesses and gathers content from designated URLs through a process referred to as crawling. A web crawler is an internet “bot,” or program, that browses the web for indexing purposes. Crawlers access the desired website in a similar way to a web browser and captures all content related to the site, including any necessary information needed to render the site correctly as if it were live on the web: CSS files, etc.
The results of these crawls are captures of web content that can then be archived, described, and curated into digital collections. There are multiple digital resources involved in the capture and harvesting of even just one seed. A seed is an individual URL within a web archive collection. Following a web crawl, the information pertaining to a seed is organized into a WARC preservation file. The WARC file format is able to contain all necessary information and digital resources gathered from a seed during a crawl. It can also be expanded upon to include ancillary metadata elements. Websites archived in the WARC file format can be viewed and interacted with in a web browser using access tools such as the Internet Archive’s Wayback Machine. Advanced manipulation of web archive data can facilitate a number of research techniques: potential uses for web archive collections include textual or link analysis, among others.
Ultimately, web archiving is intended to preserve a realm of cultural history that is increasingly present, and sometimes only present online in digital format. Digital information is very sensitive. Sites are reliant upon a number of external factors in order to be accessed by users: content creators, host domains, web browsers, markup languages, etc. Subsequently, internet content can disappear for a variety of reasons frequently and often without notice. For example, the popular web resource Mr. Shakespeare and the Internet was taken offline in October of 2013. If not saved, the information it contained would have been lost to users. Fortunately, the website was archived in time by the Internet Archive and is made accessible via the Wayback Machine.
Web Archiving at the Folger Shakespeare Library
The Folger began archiving and preserving select websites using the Archive-It subscription service in October of 2011. Collections are administered by the Folger Shakespeare Library: Central Library. They can be accessed here. The mission of the Folger Shakespeare Library is as follows: “to preserve and enhance our collection; to make our collection accessible to scholars and others who can use it productively; and to advance understanding and appreciation of Shakespeare’s writings and the culture of the early modern world.”
Developed by Jim Kuhn (Head of Collection Information Services, 2006-2013) and Emily Wahl (Central Library), the Folger web collections were created to address a new update (2010) to the Folger Collection Development mandate which expresses an institutional commitment to digital collecting in Shakespeare-related areas, including born-digital ephemera.
Administering the Folger Shakespeare Library Web Collections
The Web Archive Administrator is responsible for collection creation and management, seed selection, metadata description, crawl activities, quality control, user training, and collection advocacy, both internally at the Folger Shakespeare Library and externally at relevant conferences and events.
Folger Web Archive Administrator(s) now have access to a shared working environment on Google Drive. This collaborative workspace allows administrators to access, edit, and add documentation relating to the Folger Web Archives from anywhere, for internal use purposes. The Folger Shakespeare Library Seed Nomination Form and user response submissions are stored here along with the code and framework for the 2014 #Shax450 Tweet Archive.
Additionally, this account hosts the newly created Web Archive Administrator Public Contact Email: firstname.lastname@example.org, which allows Administrators to consider comments relating to the Folger Web Archives directly from our user audience. The Web Archive Administrator is responsible for maintaining email@example.com and Google Drive documentation; including, but not limited to: monitoring and adjusting seed nomination forms, evaluating seed nomination form responses for inclusion in current and future collecting efforts, maintaining and creating Archive-It training documentation, and creating new genres of documentation as needed.
The Folger Shakespeare Library Web Archives exist to compliment the Library’s existing mission to “preserve and enhance our collection; to make our collection accessible to scholars and others who can use it productively; and to advance understanding and appreciation of Shakespeare’s writings and the culture of the early modern world.” Folger web collecting activities aim to digitally close gaps in the collecting process and to create new areas of thematic expansion for the Folger Shakespeare Library collections. Each existing collection has an individual collecting scope and all are appropriate for the general collecting mission of the Library.
Seed Selection Criteria
The Web Archive Administrator will verify, to the best of their knowledge, that the website in consideration is: created and/or maintained by a reliable source; immediately relevant to the collection scope and theme; and of potential cultural, historical, and research value to the Folger’s user audience and to the general public .
The Web Archive Administrator will work with information provided by Folger staff and by its user audience to identify additional collecting areas, new collection themes, and ways to improve collecting practices:
Web Archive Administrator
The Web Archive Administrator is responsible for evaluating and selecting seeds for the Folger Web Collections based on their individual research; the needs, suggestions, and comments of Folger staff and readers; and the needs, suggestions, and comments from the Folger Shakespeare Library general user audience.
Recommending Officers (Institutional Stakeholders)
Folger staff and Folger readers may contact the Web Archive Administrator directly to discuss potential collecting areas and nominate individual seeds. This includes stakeholders in all departments and working groups, such as the Collection Development Committee and the Online Strategy Council. Additionally, the Web Archive Administrator will take advantage of internal opportunities to consult with Folger departments such as Central Library, Digital Media and Publications and working groups such as the Collection Development Committee and the Online Strategy Council to obtain general guidance on web collecting activities and avenues of collecting interests. Folger staff and readers may also contact the Web Archive Administrator via the public contact email: firstname.lastname@example.org or they may nominate a website using the General Nomination Form.
User Audience and General Public
The Folger user audience and members of the general public may interact with the collections on the Folger’s Archive-It homepage and offer their thoughts and suggestions on improvements and expansion via the public contact email to the Web Archives Administrator via the email@example.com contact Email and the General Nomination Form.
The nomination forms are created and maintained in the Google Drive shared workspace environment that is utilized by the Web Archive Administrator(s). Forms may be created as needed, may serve a general purpose (see the General Nomination Form) or may serve a more specific purpose in enhancing an individual collection (see the Shakespeare’s 450th collection form). These forms are created to be shared publicly via Folger resource such as blogs, wikis, and social media announcements.
Permissions Policy (Draft)
The Folger Shakespeare Library Web Archives program was created to encourage and support scholarship and research in the arts and humanities disciplines in an accessible manner to contemporary audiences. Collecting as a nonprofit library, archive, and a leading educational resource for educators and scholars, all Folger Shakespeare Library web preservation efforts are intended to be non-commercial in nature and non-intrusive in form. The Web Archive Administrator will remove harvested web content from the archive upon request by site owner(s).
Current Folger Shakespeare Library Web Collections
Web Collection 1: Folger Shakespeare Library Websites and Social Media
An institutional collection; Folger Shakespeare Library Websites and Social Media archives and preserves the Folger's web presence over time. The collection includes all Folger domains, blogs, and social media profiles. Seeds in this collection are crawled for new content on a quarterly basis. The collection can be accessed here.
Web Collection 2: Shakespeare Festivals and Theatrical Companies
A thematic collection; its purpose is to archive official websites for theatrical companies and drama festivals which focus on Shakespeare performance. The scope of this collection is primarily limited to the United States; however, a growing number of international resources are included as well. There are currently over 280 seeds in this collection and they are crawled for new content on a semi-annual basis. The collection can be accessed here.
Web Collection 3: William Shakespeare's 450th Birthday: Celebrations and Commentary
An events-based collection; this collection seeks to document various celebrations, commentary, and events as depicted on the web related to the 450th anniversary of William Shakespeare’s birth. The collection can be accessed here.
Additional Folger Shakespeare Library Web Collecting Activities
The #Shax450 Tweet Archive and Visualization, created using Martin Hawksey’s TAGSExplorer tool and Google Spreadsheets, is an interactive archive and visualization of tweets that have used the hashtag #Shax450 on Twitter to celebrate the 450th anniversary of William Shakespeare’s birth in 2014. The archive can be accessed here and the data visualization can be accessed here.
An Introduction to Web Archiving at the Folger | The Collation
Continuing the Celebration: Preserving Birthday-Related Digital Ephemera | The Collation
William Shakespeare: Playwright, Icon, Web Archivist? | The Archive-It Blog
Please feel free to contact the Folger Web Archives Administrator at firstname.lastname@example.org if you have any questions or comments regarding the Folger Shakespeare Library web collections, or if you would like to report a problem you have encountered while interacting with these collections. If you would like to nominate a website for inclusion, you may complete this form. While all nominations are carefully reviewed, please note that we cannot guarantee the inclusion of a nominated website in the Folger web collections.