Spelling and punctuation conventions for retrospective conversion
Revision as of 15:12, 7 May 2018 by ErinBlake (Added link to Call numbers article, emphasized "do not use")
These instructions document past practice for retrospective conversion of catalog cards.
Do not follow these instructions in current word.
- For page-level metadata in LUNA, see Page-level metadata.
- For call number formatting, see Call numbers.
act, scene, lineSpell out when devising a title or making a note. Use Arabic numerals and commas. (For capitalization and punctuation in authorized access points, follow RDA and LC/PCC policy standards.)
Twelfth night, act 2, scene 1, line 5
afterNot 'ff.' or 'follows' or 'following'
ARTAll caps when part of call number
copyNot 'c.' or 'cop.' Also for copies, as in
copy 2-3; not capitalized, use a space after the word copy
cs[no.]When recording 'case numbers' omit any punctuation or space between the 'cs' and the number: e.g., cs 46 becomes
Ex.ill.No space after first period, no hyphen, lowercase 'i'
fol.Folio; not 'f.' or 'fo' or 'fo.' or 'folio' when describing a leaf; BUT: folio when describing the shelf location) [art]
fol./folsIn a call number use
fol.when referring to one or more numbered leaves within an item) [ms]
folioWhen it is part of a shelf location [ms]
leaf/leavesUse for 'f.', 'fol.' in 3xx and 5xx fields [ms]; use for "sig." in notes when referring to a leaf by its signature reference notation [books]
ms./mss.Manuscript/manuscripts; (not MS or MSS) NSS: been using in 3xx (e.g. "1 ms. score"), but generally spelling out entire word in notes.
MSWhen part of accession records beginning
no.Number/numbers; not 'nos.' or 'num.'
p.Page, pages in AACR2 3XX fields; spelled out in RDA and notes.
PHOTOAll caps when part of call number, not 'Photo.' as on some cards
v.For volume/volumes when used in 3XX fields and call numbers
Vol.For volume, when in an
ART Vol.call number [art]
vs.Various; shows up in case number call numbers