Difference between revisions of "Single issues and offprints"

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#Leave a note in the record, "Sent to vertical files or curatorial files". (This phrasing is best, in case items get moved between the two files.)
 
#Leave a note in the record, "Sent to vertical files or curatorial files". (This phrasing is best, in case items get moved between the two files.)
  
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[[Category:Staff policies and procedures]]

Revision as of 18:20, 13 February 2015

The Folger will occasionally acquire single issues of journals or offprints—individual journal articles, bound separately. This most commonly occurs when only one issue or article from a periodical fits our collection development policy, e.g., an issue of an English studies journal focusing on Shakespeare, or an article about ephemera at the Folger in a general journal about ephemera.

In many cases, a flag in these items will indicate how they should be cataloged. When they do not, this page can help determine the best course of action.

Single issues

Entire issue relevant

Treat the issue as a monograph. This will usually entail original cataloging.

One or two articles relevant

Create an in-analytic record for the one or two relevant articles. (If three or more articles are relevant, treat the entire issue as such.) Use 773 fields to indicate the issue in which the articles are found. See OCLC guidelines for more information. Generally, code "a" in LDR/07 to indicate that the article is a monographic component part (i.e., the article itself is not part of a series of articles).

Entire issue not relevant

If a decision has still been made to collect such items despite not having a Shakespeare focus, follow these steps:

  1. Suppress any accession-level catalog record for the item.
  2. Send the item to the Vertical Files or Curatorial Files.
  3. Leave a note in the record, "Sent to vertical files or curatorial files". (This phrasing is best, in case items get moved between the two files.)

Offprints

Relevant

Catalog the article as an offprint—not as an "In analytic." See OCLC guidelines for more information.

Not relevant

If a decision has still been made to collect such an item despite not having a Shakespeare focus, follow these steps:

  1. Suppress any accession-level catalog record for the item.
  2. Send the item to the Vertical Files or Curatorial Files.
  3. Leave a note in the record, "Sent to vertical files or curatorial files". (This phrasing is best, in case items get moved between the two files.)