Two or more individual works in a single volume, bound together after publication, are called sammelbands; also called "bound-withs" or "bound-togethers." Multiple works bound together subsequent to publication will have multiple bibliographic records in Hamnet, one for each separate title. Depending on their age, they
- Individual titles within rare sammelbands each have a unique bibliographic, holding, and item record, and a unique call number. Therefore, follow standard Vault cataloging procedures. (This is in contrast to modern sammelbands; for modern works, refer to the procedure below.)
- Formulation of the call number should follow the procedures for rare book call numbers
- Record the accession number, if applicable, e.g.
852 0_ ... ‡j 167954.8
- In cases where decimal accession numbers were only assigned to titles not already in the collection, give just the six-digit number in the ‡j for the unnumbered titles.
- If there are more than 3 items bound together, do not list individual works; if the works in a sammelband can be characterized, prefer using position and characterization in the 852 ‡z local note, e.g.
Bound first of 7 Shakespeare plays published in Dublin.
Bound eighth in a volume with eleven other works.
STC and Wing classification
When cataloging sammelbands classified by STC or Wing number, write the corresponding number on the back of each work, in addition to writing the shelfmark for the whole volume at the back of the binding. Care must be taken to distinguish the bibliography number pertaining to a single work from the shelfmark for the whole book. (From http://bard.folger.edu/cgi-bin/view.pl/Main/CentralLibrary/Handling)
Open stack sammelbands
Multiple modern works bound together subsequent to publication (for example, volumes in the Dugdale Society Occasional Papers series, which are bound together in sets of five or six) will have multiple bibliographic records in Hamnet, one for each separate title. Although each work has a separate bibliographic record, these modern sammelband volumes should nevertheless have only one holdings record, only one item record, and only one barcode. This single item record and single holdings record will be linked to multiple bibliographic records. That way, the barcode will be entered into Hamnet only once and Reading Room staff will need to make only one transaction when checking the book out, at which point all bibliographic records associated with the physical volume will display the appropriate status.
- Confirm (or create) the record for the first item in the volume. It should have standard holding and item records associated with it.
- Add a note in the 852 ‡z field to indicate that several things are bound together:
852 0_ ... ‡z Bound with: Last name, F.I. Title. City : Publisher, Date.
Or, if there are three or more works together:
852 0_ ... ‡z Bound first in a volume with three other sermons.
852 0_ ... ‡z Bound fifth in a collected volume of twenty oratorios.
852 0_ ... ‡z Bound ninth with 12 other tracts in the White Staff series with binder’s title "Miscellaneous pamphlets, 1714."
852 0_ ... ‡z Bound in a volume containing Dugdale Society occasional papers v.37-42.
- Confirm or create records for any subsequent titles bound into the volume. Enter a reciprocal 852 ‡z note describing the items bound together. However, do not create any holdings or items records, and suppress and/or delete any holdings or items records that already exist. *Open the item record for the first title, and click "Record" > "Link to bibliographic …".
- Enter the bibliographic record IDs of each subsequent title when prompted. For this reason it is a good idea to keep the bibliographic record numbers of the subsequent titles you are cataloging until the link has been made. Some catalogers find it helpful to cascade the windows when doing this so that all record numbers are visible.
- Double check that all records have been linked properly:
- Use "Retrieve by barcode" function to call up the item record; click on the down arrow to the right of the Title field in the item record. A pop-down menu should list all the titles bound in. (The "Title" field will also automatically update to "Titles.")
- You can also confirm the newly-linked titles using the holding record: the window title will now read "[Bound With]" after the holding number, and an 014 field will have been generated for each linked bibliographic record.
- Search the call number in Hamnet. The number of hits should match the number of titles bound in.