Difference between revisions of "Preliminary cataloging"

(Added 583)
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Whenever possible, material is fully cataloged in Hamnet before being exhibited (including exhibition at Acquisitions Night). When there isn't time for full cataloging, catalogers make sure that the following information is reasonable in Hamnet:
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Whenever possible, material is fully cataloged in Hamnet before being exhibited or put up for adoption at Acq Night. When there isn't time for full cataloging, catalogers make sure that the following information is reasonable in Hamnet:
 
* Fixed field data
 
* Fixed field data
 
* Title (verify transcription)
 
* Title (verify transcription)
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* If the record has an authorized access point for a creator or for the work, verify that it's in the preferred form.
 
* If the record has an authorized access point for a creator or for the work, verify that it's in the preferred form.
 
* Delete or correct any obviously incorrect access points.
 
* Delete or correct any obviously incorrect access points.
* Flag the record
 
  
After exhibition, return to the item and catalog it fully.
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After exhibition, return to the item and catalog it fully. For Acq Night items, full cataloging is only a priority if the item was adopted.  
  
 
[[Category:Description]]
 
[[Category:Description]]
 
[[Category:Staff policies and procedures]]
 
[[Category:Staff policies and procedures]]

Revision as of 17:43, 5 December 2014

Whenever possible, material is fully cataloged in Hamnet before being exhibited or put up for adoption at Acq Night. When there isn't time for full cataloging, catalogers make sure that the following information is reasonable in Hamnet:

  • Fixed field data
  • Title (verify transcription)
  • GMD, if applicable (usually "[graphic]" or "[manuscript]")
  • Statement of responsibility, if applicable (verify transcription)
  • Place of creation, if applicable (verify transcription)
  • Publisher, if applicable (verify transcription)
  • Date (verify transcription)
  • Relationship designators, if present
  • Information from the dealer's description, if present, has an introductory phrase (like "Dealer's description:")
  • HBCN "This record represents material that has not yet been cataloged. It may contain incorrect or incomplete information. Please consult Curator for assistance."
  • 583 0_ $a Preliminary cataloging $c [date in the form yyyymmdd] $k [Cataloger's initials] $5 DFo (begin with a $3 if the record has multiple holdings)

In addition:

  • If the record has an authorized access point for a creator or for the work, verify that it's in the preferred form.
  • Delete or correct any obviously incorrect access points.


After exhibition, return to the item and catalog it fully. For Acq Night items, full cataloging is only a priority if the item was adopted.