Difference between revisions of "Preliminary cataloging"

(Made the goal "reasonable" information (as opposed to "correct" information))
(Added s.o.r. and GMD as requiring verification)
Line 1: Line 1:
 
Whenever possible, material is fully cataloged in Hamnet before being exhibited (including exhibition at Acquisitions Night). When there isn't time for full cataloging, catalogers make sure that the following information is reasonable in Hamnet:
 
Whenever possible, material is fully cataloged in Hamnet before being exhibited (including exhibition at Acquisitions Night). When there isn't time for full cataloging, catalogers make sure that the following information is reasonable in Hamnet:
 
* Fixed field data
 
* Fixed field data
* Title (verify transcription, if present)
+
* Title (verify transcription)
* Place of creation, if applicable (verify transcription, if present)
+
* GMD, if applicable (usually "[graphic]" or "[manuscript]")
* Publisher, if applicable (verify transcription, if present)
+
* Statement of responsibility, if applicable (verify transcription)
* Date (verify transcription, if present)
+
* Place of creation, if applicable (verify transcription)
 +
* Publisher, if applicable (verify transcription)
 +
* Date (verify transcription)
 
* Relationship designators, if present
 
* Relationship designators, if present
 
* Information from the dealer's description, if present, has an introductory phrase (like "Dealer's description:")
 
* Information from the dealer's description, if present, has an introductory phrase (like "Dealer's description:")
 
* HBCN "This record represents material that has not yet been cataloged. It may contain incorrect or incomplete information. Please consult Curator for assistance."
 
* HBCN "This record represents material that has not yet been cataloged. It may contain incorrect or incomplete information. Please consult Curator for assistance."
  
In addition, delete any obviously incorrect headings.
+
In addition, delete or correct any obviously incorrect headings.
  
 
After exhibition, return to the item and catalog it fully.
 
After exhibition, return to the item and catalog it fully.

Revision as of 14:51, 1 December 2014

Whenever possible, material is fully cataloged in Hamnet before being exhibited (including exhibition at Acquisitions Night). When there isn't time for full cataloging, catalogers make sure that the following information is reasonable in Hamnet:

  • Fixed field data
  • Title (verify transcription)
  • GMD, if applicable (usually "[graphic]" or "[manuscript]")
  • Statement of responsibility, if applicable (verify transcription)
  • Place of creation, if applicable (verify transcription)
  • Publisher, if applicable (verify transcription)
  • Date (verify transcription)
  • Relationship designators, if present
  • Information from the dealer's description, if present, has an introductory phrase (like "Dealer's description:")
  • HBCN "This record represents material that has not yet been cataloged. It may contain incorrect or incomplete information. Please consult Curator for assistance."

In addition, delete or correct any obviously incorrect headings.

After exhibition, return to the item and catalog it fully.