New bibliographic record by cloning: Difference between revisions

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===== MARC 000 (also known as the "Leader") =====
===== MARC 000 (also known as the "Leader") =====
[[File:TIND Record Editor 000.png|thumb|TIND's 000 field in Record Editor view]]
[[File:TIND Record Editor 000.png|thumb|TIND's 000 field in Record Editor view]]Verify data in the two boxes highlighted in yellow. Leave everything else as-is.
* Type of record (this affects the "Narrow by collection" box). The most common ones at the Folger are in '''bold'''.
* Type of record (this affects the "Narrow by collection" box). If more than one type of material is present, pick the one that predominates. Contact a cataloger if the material doesn't fit one of these categories.
** '''a''' = printed text (including printed forms filled in by hand)
** '''a''' = printed text (including printed forms filled in by hand but excluding serials)
** c = printed notated music
** '''g''' = movie, tv show, etc.
** d = manuscript notated music
** '''k''' = picture (e.g, engraving, photo, painting)
** e = printed map or atlas
** f = manuscript map or atlas
** g = moving image (e.g., DVD)
** i = non-musical sound recording
** j = musical sound recording
** '''k''' = still image (e.g, engraving, photo, painting)
** m = computer file (very rarely used: it's for actual computer programs, not digital media)
** p = mixed materials (rarely used: it's for a collation of materials of different types)
** '''r''' = object (e.g., sculpture, game, souvenir spoon)
** '''r''' = object (e.g., sculpture, game, souvenir spoon)
** '''t''' = manuscript text
** '''t''' = manuscript text (not including printed forms filled in by hand)
* Bibliographic record (this affects the "Narrow by collection" box). The most common ones at the Folger are in '''bold'''.
* Bibliographic record (this affects the "Narrow by collection" box).  
** a = monographic component part (not used for preliminary records)
** b = serial component part (not used for preliminary records)
** '''c''' = collection (any group of intellectually separate items, even if they're together in the same binding, box, or folder)
** '''c''' = collection (any group of intellectually separate items, even if they're together in the same binding, box, or folder)
** d = subunit (not used for preliminary records)
** '''m''' = monograph (any single item or multi-part set, not just books; exception: single volumes containing multiple separate things, such as [[sammelbands]], are coded "c" for "collection").
** i = integrating resource (not used for preliminary records)
** '''m''' = monograph (any single item or multi-part set, not just books; exception: a single volume containing multiple separate things (e.g, [[sammelbands]]) are coded "c" for "collection").
** '''s''' = serial (rarely used for vault material)
** '''s''' = serial (rarely used for vault material)



Revision as of 12:56, 24 January 2023

Ambox notice.png This article is currently a draft.

TIND offers several ways to create a new bibliographic record in the catalog. This article covers creating a new record by copying an existing record using the "Clone record" function in the Record Editor.

Preliminary records for new acquisitions

In most cases, it is best to start from a Template. This reduces the chances that the new record will carry over incorrect or outdated hidden coding, or that key features will be missing. The exception is cloning from a newly-created preliminary record when other material in the batch is nearly identical (since there is no chance that legacy coding from Voyager will create difficulties).

Make sure that the following MARC fields are correct.

MARC 000 (also known as the "Leader")
TIND's 000 field in Record Editor view

Verify data in the two boxes highlighted in yellow. Leave everything else as-is.

  • Type of record (this affects the "Narrow by collection" box). If more than one type of material is present, pick the one that predominates. Contact a cataloger if the material doesn't fit one of these categories.
    • a = printed text (including printed forms filled in by hand but excluding serials)
    • g = movie, tv show, etc.
    • k = picture (e.g, engraving, photo, painting)
    • r = object (e.g., sculpture, game, souvenir spoon)
    • t = manuscript text (not including printed forms filled in by hand)
  • Bibliographic record (this affects the "Narrow by collection" box).
    • c = collection (any group of intellectually separate items, even if they're together in the same binding, box, or folder)
    • m = monograph (any single item or multi-part set, not just books; exception: single volumes containing multiple separate things, such as sammelbands, are coded "c" for "collection").
    • s = serial (rarely used for vault material)
MARC 007

Delete if present. (This field triggers a cascade of machine updates that requires cataloger intervention.)

MARC 008

(information to come)