Difference between revisions of "MARC 856 Electronic Location and Access"

 
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MARC field 856 in the [[List of MARC 21 fields for bibliographic data | Bibliographic]] and Holdings format contains information needed to locate and access an electronic resource. The field may be used in a record for a resource when that resource or a subset of it is an electronic resource (e.g., in the record for an online journal); when an electronic version of the resouce described in the record is available (e.g., to link to digital images of a vault book in the record for that book); and when an electronic resource related to the resource described in the record is available (e.g., to link to a blog post or article about the manuscript described in the record). 
  
<br />
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Staff add identical 856 fields to the Bib record and the Holdings record, but only the one in the Holdings record displays in [[Hamnet]].
MARC 21 field 856 in the bibliographic and holding format contains information needed to locate and access an electronic resource from a [[Hamnet]] record. The field may be used in a bibliographic record for a resource when that resource or a subset of it is available electronically.  In addition, it may be used to locate and access an electronic version of a non-electronic resource described in the bibliographic record or a related electronic resource. Make hypertext links to images, versions, or related resources to the material being described. Make hyperlinks to all Folger reproductions (including incomplete reproductions) in Luna.
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==Commonly-used tags==
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'''Indicators'''
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 +
First indicator
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4 - HTTP
 +
 
 +
Second indicator
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0 - Resource (Use when the item being described is electronic in nature, such as an online journal)
 +
1 - Version of resource (Use for electronic images of the resource being described)
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2 - Related resource (Use for resources related to the resource being described, such as online tables of contents or a finding aid to a manuscript collection) (for additional information, see 555_Cumulative_Index_Finding_Aid)
 +
 
 +
'''Subfields'''
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‡u - Uniform Resource Identifier (R)
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‡x - Nonpublic note (R)
 +
‡y - Link text (R) [not used at the Folger, use ‡z instead]
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‡z - Public note (R)
 +
‡3 - Materials specified (NR)  
  
 
==Policy and formulation==
 
==Policy and formulation==
When linking to the reproduction of a specific item (or portion of an item) represented by the bibliographic record (e.g. the bib record is for a manuscript, and the reproduction is of all or part of that manuscript), add an 856 to the existing holding record for the item being reproduced.
 
  
When linking to a related resource (e.g., a table of contents or a Folger finding aid), create a separate holdings record with location code 'EleRes' and call number 'For access, follow the Linked Resources hyperlink'.
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===When the bib record is for original material in the Folger collection===
 +
 
 +
*Make hypertext links to Folger digital images or related resources to the material being described.
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*Do not add links to non-Folger reproductions, even if they reproduce the Folger copy (previously, we sometimes made additional holdings for EEBO links and Hathi Trust links; now, those would be [[Modern materials cataloging at the Folger#Digitized materials available online|separate bib records]]).
 +
*When linking to a complete digital reproduction of a codex from the Folger, use the phrasing "Cover-to-cover images of Folger Shakespeare Library [call no. and copy no.]"; or the citation form for manuscripts, "Cover-to-cover images of Folger Shakespeare Library MS [call no.]". When the fully-reproduced item-in-question is not a codex, use instead the phrasing "Digital image(s) of Folger Shakespeare Library [call no. and copy no.]"; or the citation form for manuscripts, "Digital image(s) images of Folger Shakespeare Library MS [call no.]".
 +
**''Folger practice'': use ‡z for link text.
 +
*When linking from a bibliographic record in Hamnet to only one or more (but not all) images from an item, use the following steps:
 +
**Link to the thumbnail page rather than the image details page. If additional images are created for that title, the link will be revised at that point.
 +
**Use this text for the 530 ‡a: <code>Portions also available as a digital reproduction.</code> Or, if there's also a holdings record for microfilm, note both in a single note <code>Also available on microfilm and portions available as a digital reproduction.</code>
 +
**Use this text for the 856 ‡z: <code>Selected image(s) from Folger Shakespeare Library [insert call no. here; if a mss, precede the call no with 'MS'] </code>
 +
*If both collection-level and item-level records exist in Hamnet, provide digital image links in the item-level records only.
 +
 
 +
===When the bib record is for an electronic resource===
 +
N.B. when linking to a non-Folger reproduction (e.g., ECCO or Google Books), even if the reproduction is of a Folger item, give the electronic resource its own bib record (that is, do not treat it as an additional holding on a record for the physical resource).
 +
 
 +
*Use the resource's title followed by "(Online)" for the link text (in the 856$z)
 +
*Add the phrase "(Access limited by licensing agreements)" at the end of the 856$z when the resource is not freely available.
 +
 
 +
====When the electronic resource URL is a referrer URL that only works for users logged in to the request system====
 +
Do not put the URL to the database in the 856, since it will not work. Instead, direct users to the request system. Include an 856 ‡x (non-public note) explaining that the referral URL only works from the electronic resources page for users logged in to the request system.  
  
When linking to a commercial reproduction (e.g., ECCO or Google Books), even if the reproduction is of the Folger item, create a separate holdings record with location code 'EleRes'.
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Use this text for the 856 ‡z:  <code>Login to <nowiki>https://request.folger.edu</nowiki> and select "Use Electronic Resources" to view hyperlink</code>
  
First indicator <code> 4 - HTTP  </code>
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===When adding LUNA links to the bib record for the original material===
 +
These instructions partly repeat what's above, but are given here separately for the benefit of non-catalogers adding LUNA links to bib records.
  
Second indicator
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*Make hyperlinks to all Folger reproductions (including incomplete reproductions) in Luna. In the case of boundwiths, links can additionally be made to the entire volume.
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*In the Voyager cataloging module:
 +
**Find the bib record and add a 530 field (or edit an existing one) that says "Portions also available as a digital reproduction."; or "Also available as a digital reproduction." When possible, combine such notes with "Also available on microfilm" notes.
 +
**Open the MARC holdings record for the correct copy of the material and add an 856 field containing the URL and the sppropriate link text. Copy this 856 field into the bib record.
  
  0 - Resource (Use when the item being described is electronic in nature, such as an online journal) <br />
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  852 8 ‡b DeckC-Rare ‡h 225- 505q
  1 - Version of resource (Use for electronic images of the resource being described) <br />
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  856 41 ‡u http://luna.folger.edu/luna/servlet/s/3g3104 ‡z Cover-to-cover images of Folger Shakespeare Library 225- 505q
2 - Related resource (Use for resources related to the resource being described, such as online tables of contents or a finding aid to a manuscript collection) (for additional information, see 555_Cumulative_Index_Finding_Aid)
 
  
Use ǂz for the descriptive text that will be hyperlinked
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852 8 ‡b DeckB-Art ‡h ART File S528t5 no.8 copy 1
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856 41 ‡u https://luna.folger.edu/luna/servlet/s/3n1yhj ‡z Digital image(s) of Folger Shakespeare Library ART File S528t5 no.8 copy 1
  
* Link to free images that are easily found, e.g., from Hathi Trust, or to licensed images available to our readers and staff. When linking to the latter, add the phrase "(Access limited by licensing agreements)" at the end of the 856
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852 8 ‡b DeckC-Rare ‡h STC 12773.5 copy 2 Bd.w. STC 12780
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856 41 ‡u https://luna.folger.edu/luna/servlet/s/s31z28 ‡z Digital image(s) of Folger Shakespeare Library STC 12773.5 Copy 2 Bd.w. STC 12780
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856 41 ‡u https://luna.folger.edu/luna/servlet/s/8ct9wu ‡z Contained in: Folger Shakespeare Library STC 12780
  
* When linking to an electronic version of a non-Folger published resource, use the phrasing "Digital reproduction of an original in the !NameOfRepository."
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===When adding Folgerpedia links===
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In the Voyager cataloging module, in both the Bib and Holdings record, add an 856 field containing the URL and the link text: "Folgerpedia article about Folger Shakespeare Library [call no.]"
  
* When linking to an electronic version of a non-Folger unpublished and original resource, use the phrasing "Digital reproduction of the original in the !NameOfRepository."
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*If the Folgerpedia article contains a full transcription, add "(with transcription)" after the call number in $z of the 856 field; if the Folgerpedia article contains a partial transcription, use "(with partial transcription)" instead.
  
* When linking to a Folger resource, use the phrasing "Digital reproduction of Folger [call no. and copy no.]"; or the citation form for mss "Digital reproduction of Folger MS [call no.]".  
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856 42 ‡u http://folgerpedia.folger.edu/Poetical_miscellany_circa_1640_V.a.245 ‡z Folgerpedia article about Folger Shakespeare Library V.a.245 (with partial transcription)
  
* When linking from a bibliographic record in Hamnet to only one or more (but not all) images from an item, use the following steps:
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*PDF transcriptions may be added to Folgerpedia, and a link to the PDF should be added to both the Bib and Holdings record in the 856, with the link text: "Transcription of Folger Shakespeare Library [call number] (pdf)" or "Partial transcription of Folger Shakespeare Library [call number] (pdf)".
**Link to the thumbnail page in all cases (that is, don't go all the way to the single image view if there's only one search result). That way when additional images are created from that title, we won't need to revise the link.
 
**Use this text for the 530 ‡a: <code> Portions also available as a digital reproduction. </code> Or, if there's also a holdings record for microfilm, note both in a single note <code> Also available on microfilm and portions available as a digital reproduction. </code>
 
**Use this text for the 856 ‡z: <code> Digital reproduction of Folger Shakespeare Library [insert call no. here; if a mss, precede the call no with 'MS'] - selections only </code>
 
*If both collection-level and item-level records exist in Hamnet, provide digital image links in the item-level records only.
 
*Do not be led astray by superseded Folger practices, such as the use of wording "available only from Folger computers," or putting linked text in ǂy
 
  
==Examples==
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856 42 ‡u https://folgerpedia.folger.edu/mediawiki/media/images_pedia_folgerpedia_mw/5/5c/V.a.456_Reading_Copy.pdf ‡z Transcription of Folger Shakespeare Library V.a.456 (pdf)
  
  856 40 ǂu http://dictionary.oed.com/entrance.dtl ǂz Oxford English dictionary (Online) (Access limited by licensing agreements)
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===When adding Collation or other blog post links===
 +
In the Voyager cataloging module, in both the Bib and Holdings record, add an 856 field containing the URL and the link text: "Blog post about Folger Shakespeare Library [call no.]: "Title of blog post," Title of Blog (dd Month yyyy)"
 +
  856 42 ‡u http://collation.folger.edu/2011/10/a-ghost-for-halloween/ ‡z Blog post about Folger Shakespeare Library FPa88: "A Ghost for Halloween", The Collation (31 October 2011)
  
  856 41 ǂu http://gateway.proquest.com/openurl?ctx_ver=Z39.88-2003&res_id=xri:eebo&rft_id=xri:eebo:image:1407 ǂz Reproduction of an original in the Henry E. Huntington Library and Art Gallery (Access limited by licensing agreements)
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===When adding links to other databases===
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In the Voyager cataloging module, in both the Bib and Holdings record, add an 856 field containing the URL and the link text: "[Name of database] description of Folger Shakespeare Library [call no.]"
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  856 42 ‡u http://www.manuscriptcookbookssurvey.org/collection/index.php/Detail/manuscripts/394 ‡z Manuscript Cookbooks Survey description of Folger Shakespeare Library V.b.342
  
856 41 ǂu http://hdl.handle.net/2027/uc1.b253372 ǂz Digital reproduction of an original in the University of California, Berkeley
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==Examples==
  
  856 41 ǂu http://books.google.com/books?id=xSQkAAAAMAAJ ǂz Digital reproduction of an original of v. 1 in the New York Public Library.  <br /> 856 41 ǂu http://books.google.com/books?id=cyQkAAAAMAAJ ǂz Digital reproduction of an original of v. 2 in the New York Public Library.
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  856 40 ǂu http://dictionary.oed.com/entrance.dtl ǂz Oxford English dictionary (Online) (Access limited by licensing agreements)
  
  856 41 ǂu http://luna.folger.edu/luna/servlet/s/ey9pxg  ǂz Digital reproduction of Folger Shakespeare Library MS W.a.239 - selections only
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  856 41 ǂu http://gateway.proquest.com/openurl?ctx_ver=Z39.88-2003&res_id=xri:eebo&rft_val_fmt=&rft_id=xri:eebo:image:11596 ǂz EEBO digital reproduction of Folger Shakespeare Library STC 22273 Fo.1 no.07 (Access limited by licensing agreements)
  
  856 42 ǂu http://titania.folger.edu/findingaids/dfobacontownshend.xml ǂz Guide to the Bacon-Townshend collection
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  856 41 ǂu http://luna.folger.edu/luna/servlet/s/ey9pxg  ǂz Selected images from Folger Shakespeare Library MS W.a.239
  
===Luna===
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856 42 ǂu http://findingaids.folger.edu/dfobacontownshend.xml ǂz Guide to the Bacon-Townshend collection
For images of Folger copies in Luna, locate the image or set of images by searching for its Call Number (PDI):
 
*For a set of images with a single call number:
 
** In Luna, choose "Advanced Search" and use the third row of search boxes (i.e. the one that provides "find this exact wording:"). Then choose "Call Number (PDI)" from the second field dropdown. When you begin typing the shelfmark om the third field, you'll get a dropdown menu that shows you the available items.
 
**Be sure to specifically pick the full call number of the item in question (e.g., don't just search Luna for 'Z.c.38' if what you are after is 'Z.c.38 (6)'). Otherwise when PDI digitizes other items in that call number range, your hyperlink will be automatically made wrong.
 
  
*The results of the search should represent all the images currently in Luna listed under that specific shelfmark.
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856 42 ‡u http://folgerpedia.folger.edu/Miscellany_of_Henry_Oxinden,_ca._1642-1670_V.b.110 ‡z Folgerpedia article about Folger Shakespeare Library V.b.110 (with partial transcription)
  
**From your search results, choose the "Sort Options" button (box with two up-and-down arrows). In the "Primary sort field", choose "Multiple Page Sort Order" from the dropdown. This indicates that the images will display in what was deemed the correct order when they were originally digitized (ex. front and back of a writ).
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==Creating LUNA links for the 856==
**Note that in some cases you may need to have your primary sort set to "Call Number (PDI)" and set your secondary sort to "Multiple" in order to get the best results.
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Locate the image or set of images by searching in "Hamnet Holdings ID":
**If necessary, change the display options to show 250 items per page, and to show large thumbnails.
 
**Click "Share This" while on the results (thumbnail images) screen to get the permalink.
 
  
Page on how to edit bib records to link to Luna images.
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*In Luna, choose "Advanced Search" and use the third row of search boxes (i.e. the one that provides "find this exact wording:"). Then choose "Hamnet Holdings ID" from the second field dropdown. Type in the holdings ID of the copy that is being linked to.
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*The results of the search should represent all the images currently in Luna for that specific copy.
 +
*From your search results, choose the "Sort Options" button (box with two up-and-down arrows). In the "Primary sort field", choose "Multiple Page Sort Order" from the dropdown. This indicates that the images will display in what was deemed the correct order when they were originally digitized (ex. front and back of a writ).
 +
**Note that in some cases you may need to have your primary sort set to "Call Number (PDI)" and set your secondary sort to "Multiple Page Sort Order" in order to get the best results.
 +
**Change the display options to show 250 items per page, and to show medium thumbnails.
 +
**Click "Share This" while on the results (thumbnail images) screen to get the permalink.
 +
*If there is and only ever will be one image for the item in question (e.g., a painting), open the image details view and get permalink from this screen. Be sure to right click on the thumbnail and open up the image detail view in a new tab; otherwise, the other search results, which may not be relevant, will show up as thumbnails to scroll through in the top-right corner of the single image view.
  
*For a set of images with a call no. range: Choose Advanced Search in Luna, and use the first set of search boxes, the one that provides "find all these words:". Then choose "Call Number (PDI)" from the field dropdown.
 
**Type in your search, e.g. l.a. You'll get no hits.
 
**Edit the search in the search bar to add an asterisk. E.g., change the search from Call_Number=l.a. LIMIT:FOLGERCM1~6~6 to Call_Number=l.a.* LIMIT:FOLGERCM1~6~6 . Click search.
 
*If a large set of images, select options to display 250 items per page; large thumbnails, and sort by Call Number (PDI)/Multiple page sort order (PDI)/Created or Published (PDI) before generating permalink (icons for these display options appear above the result set)
 
*If a single image, go to single image view (beyond thumbnail; before workspace image) and get permalink from this screen.
 
  
In Hamnet Make a marc holdings record for the link. The 856 in the bibliographic record and the 852/856 holdings record are both necessary for the text to properly display and link in the opac; e.g.:
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For more on stable URLs for Folger digital images, see [http://collation.folger.edu/2012/08/folger-tooltips-digital-image-urls-part-one/ Folger Tooltips: Digital Image URLs, part one] and [http://collation.folger.edu/2012/09/folger-tooltips-digital-image-urls-part-two/ Folger Tooltips: Digital Image URLs, part two] in ''The Collation''.
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[[Category:Cataloging]]
  
852 8 ‡b DeckC-Rare‡h 225- 505q <br />
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==Obsolete procedures==
856 41 ‡u http://luna.folger.edu/luna/servlet/s/o3yb08 ‡z Digital reproduction of Folger Shakespeare Library 225- 505q
 
  
When linking to Luna, be sure to also add a 530 field, "Portions also available as a digital reproduction."; or "Also available as a digital reproduction." When possible, combine such notes with "Also available on microfilm" notes.
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*In the late 1990s and early 2000s, some records used the phrase "available only from Folger computers" and some put linked text in ǂy instead of $z
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*Before about 2012, some records for Folger vault material included links to non-Folger reproductions (e.g. from EEBO, Google Books, and Hathi Trust), whether or not the reproduction was of the Folger copy. Now, any electronic reproductions outside the Folger's own image repository should have separate bib records. Previously, the additional holdings would have looked like this:
  
NOTE: Jim will locate all bibs without a 530 and ask an intern to add them; the intern task list will be revised to include the need for a 530; existing 530s will be revised from "electronic resource" to "digital reproduction."
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856 41 ǂu http://hdl.handle.net/2027/uc1.b253372 ǂz Digital reproduction of an original in the University of California, Berkeley
  
[[Category:Description]]
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856 41 ǂu http://books.google.com/books?id=xSQkAAAAMAAJ ǂz Digital reproduction of an original of v. 1 in the New York Public Library.   
[[Category:Staff policies and procedures]]
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856 41 ǂu http://books.google.com/books?id=cyQkAAAAMAAJ ǂz Digital reproduction of an original of v. 2 in the New York Public Library.
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 +
  [[Category:Cataloging]]
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  [[Category:Staff policies and procedures]]
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  [[Category:MARC]]

Latest revision as of 09:41, 18 August 2021

MARC field 856 in the Bibliographic and Holdings format contains information needed to locate and access an electronic resource. The field may be used in a record for a resource when that resource or a subset of it is an electronic resource (e.g., in the record for an online journal); when an electronic version of the resouce described in the record is available (e.g., to link to digital images of a vault book in the record for that book); and when an electronic resource related to the resource described in the record is available (e.g., to link to a blog post or article about the manuscript described in the record).

Staff add identical 856 fields to the Bib record and the Holdings record, but only the one in the Holdings record displays in Hamnet.

Commonly-used tags

Indicators

First indicator

4 - HTTP

Second indicator

0 - Resource (Use when the item being described is electronic in nature, such as an online journal) 
1 - Version of resource (Use for electronic images of the resource being described)
2 - Related resource (Use for resources related to the resource being described, such as online tables of contents or a finding aid to a manuscript collection) (for additional information, see 555_Cumulative_Index_Finding_Aid)

Subfields

‡u - Uniform Resource Identifier (R)
‡x - Nonpublic note (R)
‡y - Link text (R) [not used at the Folger, use ‡z instead]
‡z - Public note (R)
‡3 - Materials specified (NR) 

Policy and formulation

When the bib record is for original material in the Folger collection

  • Make hypertext links to Folger digital images or related resources to the material being described.
  • Do not add links to non-Folger reproductions, even if they reproduce the Folger copy (previously, we sometimes made additional holdings for EEBO links and Hathi Trust links; now, those would be separate bib records).
  • When linking to a complete digital reproduction of a codex from the Folger, use the phrasing "Cover-to-cover images of Folger Shakespeare Library [call no. and copy no.]"; or the citation form for manuscripts, "Cover-to-cover images of Folger Shakespeare Library MS [call no.]". When the fully-reproduced item-in-question is not a codex, use instead the phrasing "Digital image(s) of Folger Shakespeare Library [call no. and copy no.]"; or the citation form for manuscripts, "Digital image(s) images of Folger Shakespeare Library MS [call no.]".
    • Folger practice: use ‡z for link text.
  • When linking from a bibliographic record in Hamnet to only one or more (but not all) images from an item, use the following steps:
    • Link to the thumbnail page rather than the image details page. If additional images are created for that title, the link will be revised at that point.
    • Use this text for the 530 ‡a: Portions also available as a digital reproduction. Or, if there's also a holdings record for microfilm, note both in a single note Also available on microfilm and portions available as a digital reproduction.
    • Use this text for the 856 ‡z: Selected image(s) from Folger Shakespeare Library [insert call no. here; if a mss, precede the call no with 'MS']
  • If both collection-level and item-level records exist in Hamnet, provide digital image links in the item-level records only.

When the bib record is for an electronic resource

N.B. when linking to a non-Folger reproduction (e.g., ECCO or Google Books), even if the reproduction is of a Folger item, give the electronic resource its own bib record (that is, do not treat it as an additional holding on a record for the physical resource).

  • Use the resource's title followed by "(Online)" for the link text (in the 856$z)
  • Add the phrase "(Access limited by licensing agreements)" at the end of the 856$z when the resource is not freely available.

When the electronic resource URL is a referrer URL that only works for users logged in to the request system

Do not put the URL to the database in the 856, since it will not work. Instead, direct users to the request system. Include an 856 ‡x (non-public note) explaining that the referral URL only works from the electronic resources page for users logged in to the request system.

Use this text for the 856 ‡z: Login to https://request.folger.edu and select "Use Electronic Resources" to view hyperlink

When adding LUNA links to the bib record for the original material

These instructions partly repeat what's above, but are given here separately for the benefit of non-catalogers adding LUNA links to bib records.

  • Make hyperlinks to all Folger reproductions (including incomplete reproductions) in Luna. In the case of boundwiths, links can additionally be made to the entire volume.
  • In the Voyager cataloging module:
    • Find the bib record and add a 530 field (or edit an existing one) that says "Portions also available as a digital reproduction."; or "Also available as a digital reproduction." When possible, combine such notes with "Also available on microfilm" notes.
    • Open the MARC holdings record for the correct copy of the material and add an 856 field containing the URL and the sppropriate link text. Copy this 856 field into the bib record.
852 8 ‡b DeckC-Rare ‡h 225- 505q
856 41 ‡u http://luna.folger.edu/luna/servlet/s/3g3104 ‡z Cover-to-cover images of Folger Shakespeare Library 225- 505q
852 8 ‡b DeckB-Art ‡h ART File S528t5 no.8 copy 1
856 41 ‡u https://luna.folger.edu/luna/servlet/s/3n1yhj ‡z Digital image(s) of Folger Shakespeare Library ART File S528t5 no.8 copy 1
852 8 ‡b DeckC-Rare ‡h STC 12773.5 copy 2 Bd.w. STC 12780
856 41 ‡u https://luna.folger.edu/luna/servlet/s/s31z28 ‡z Digital image(s) of Folger Shakespeare Library STC 12773.5 Copy 2 Bd.w. STC 12780
856 41 ‡u https://luna.folger.edu/luna/servlet/s/8ct9wu ‡z Contained in: Folger Shakespeare Library STC 12780

When adding Folgerpedia links

In the Voyager cataloging module, in both the Bib and Holdings record, add an 856 field containing the URL and the link text: "Folgerpedia article about Folger Shakespeare Library [call no.]"

  • If the Folgerpedia article contains a full transcription, add "(with transcription)" after the call number in $z of the 856 field; if the Folgerpedia article contains a partial transcription, use "(with partial transcription)" instead.
856 42 ‡u http://folgerpedia.folger.edu/Poetical_miscellany_circa_1640_V.a.245 ‡z Folgerpedia article about Folger Shakespeare Library V.a.245 (with partial transcription)
  • PDF transcriptions may be added to Folgerpedia, and a link to the PDF should be added to both the Bib and Holdings record in the 856, with the link text: "Transcription of Folger Shakespeare Library [call number] (pdf)" or "Partial transcription of Folger Shakespeare Library [call number] (pdf)".
856 42 ‡u https://folgerpedia.folger.edu/mediawiki/media/images_pedia_folgerpedia_mw/5/5c/V.a.456_Reading_Copy.pdf ‡z Transcription of Folger Shakespeare Library V.a.456 (pdf)

When adding Collation or other blog post links

In the Voyager cataloging module, in both the Bib and Holdings record, add an 856 field containing the URL and the link text: "Blog post about Folger Shakespeare Library [call no.]: "Title of blog post," Title of Blog (dd Month yyyy)"

856 42 ‡u http://collation.folger.edu/2011/10/a-ghost-for-halloween/ ‡z Blog post about Folger Shakespeare Library FPa88: "A Ghost for Halloween", The Collation (31 October 2011)

When adding links to other databases

In the Voyager cataloging module, in both the Bib and Holdings record, add an 856 field containing the URL and the link text: "[Name of database] description of Folger Shakespeare Library [call no.]"

856 42 ‡u http://www.manuscriptcookbookssurvey.org/collection/index.php/Detail/manuscripts/394 ‡z Manuscript Cookbooks Survey description of Folger Shakespeare Library V.b.342

Examples

856 40 ǂu http://dictionary.oed.com/entrance.dtl ǂz Oxford English dictionary (Online) (Access limited by licensing agreements)
856 41 ǂu http://gateway.proquest.com/openurl?ctx_ver=Z39.88-2003&res_id=xri:eebo&rft_val_fmt=&rft_id=xri:eebo:image:11596 ǂz EEBO digital reproduction of Folger Shakespeare Library STC 22273 Fo.1 no.07 (Access limited by licensing agreements)
856 41 ǂu http://luna.folger.edu/luna/servlet/s/ey9pxg  ǂz Selected images from Folger Shakespeare Library MS W.a.239
856 42 ǂu http://findingaids.folger.edu/dfobacontownshend.xml ǂz Guide to the Bacon-Townshend collection
856 42 ‡u http://folgerpedia.folger.edu/Miscellany_of_Henry_Oxinden,_ca._1642-1670_V.b.110 ‡z Folgerpedia article about Folger Shakespeare Library V.b.110 (with partial transcription)

Creating LUNA links for the 856

Locate the image or set of images by searching in "Hamnet Holdings ID":

  • In Luna, choose "Advanced Search" and use the third row of search boxes (i.e. the one that provides "find this exact wording:"). Then choose "Hamnet Holdings ID" from the second field dropdown. Type in the holdings ID of the copy that is being linked to.
  • The results of the search should represent all the images currently in Luna for that specific copy.
  • From your search results, choose the "Sort Options" button (box with two up-and-down arrows). In the "Primary sort field", choose "Multiple Page Sort Order" from the dropdown. This indicates that the images will display in what was deemed the correct order when they were originally digitized (ex. front and back of a writ).
    • Note that in some cases you may need to have your primary sort set to "Call Number (PDI)" and set your secondary sort to "Multiple Page Sort Order" in order to get the best results.
    • Change the display options to show 250 items per page, and to show medium thumbnails.
    • Click "Share This" while on the results (thumbnail images) screen to get the permalink.
  • If there is and only ever will be one image for the item in question (e.g., a painting), open the image details view and get permalink from this screen. Be sure to right click on the thumbnail and open up the image detail view in a new tab; otherwise, the other search results, which may not be relevant, will show up as thumbnails to scroll through in the top-right corner of the single image view.


For more on stable URLs for Folger digital images, see Folger Tooltips: Digital Image URLs, part one and Folger Tooltips: Digital Image URLs, part two in The Collation.

Obsolete procedures

  • In the late 1990s and early 2000s, some records used the phrase "available only from Folger computers" and some put linked text in ǂy instead of $z
  • Before about 2012, some records for Folger vault material included links to non-Folger reproductions (e.g. from EEBO, Google Books, and Hathi Trust), whether or not the reproduction was of the Folger copy. Now, any electronic reproductions outside the Folger's own image repository should have separate bib records. Previously, the additional holdings would have looked like this:
856 41 ǂu http://hdl.handle.net/2027/uc1.b253372 ǂz Digital reproduction of an original in the University of California, Berkeley
856 41 ǂu http://books.google.com/books?id=xSQkAAAAMAAJ ǂz Digital reproduction of an original of v. 1 in the New York Public Library.    
856 41 ǂu http://books.google.com/books?id=cyQkAAAAMAAJ ǂz Digital reproduction of an original of v. 2 in the New York Public Library.