MARC 852 Location: Difference between revisions

(→‎Binding and physical description: added folded stub example)
(→‎ǂb Sublocation or collection: Changed "Electronic resource" to "Online resource")
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| EleRes
| EleRes
| Electronic resource
| Online resource
| [none]
| [none]
| For electronic resources that reside on physical media, use the location code associated with that call number.
| In-Proc
| In-Proc

Revision as of 19:03, 9 August 2018

MARC field 852 in the bibliographic and holdings formats contains the call numbers for the described item. (See Call numbers for information on formulating the call number portion of field 852.) It may also contain accession and copy-specific information, as well as private notes that contain the cataloger's initials, date of cataloging or revision, and other staff notes not suitable for public display. Private notes are hidden in the Details and Brief displays in Hamnet, but can be seen in the MARC view.

Commonly-used tags


First indicator - Shelving scheme

0 - Library of Congress classification
8 - Other scheme

Second indicator - Shelving order

# - No information provided


ǂb -  Sublocation or collection (R)
ǂd - Former shelving location (R)
ǂk - Call number prefix (R)
ǂh - Classification part (NR)
‡i - Item part (R)
‡m - Call number suffix (R)
‡j - Shelving control number (NR)
ǂx - Nonpublic note (R)
ǂz - Public note (R)
‡3 - Materials specified (NR)

Policy and formulation

ǂb Sublocation or collection

Used in Folger cataloging to identify the physical location of the material. Note that ǂb contains a code, not the display name, and some display names have drifted far from their coded equivalents. For example, "DeckB-Mod" displays as "Deck B - Open Stacks". Depending on the location code, an abbreviation may need to be added to the call number at the end of subfield ǂi.

List of frequently used locations

ǂb code Hamnet display add to end of ǂi add to spine label Notes
Archives Vault [none] [none] Use "DeckC-Arch" for Folger archives material that should not display in Hamnet
DeckA-Acq Staff Office Acq. Dept. Acq. Dept.
DeckA-Con Staff Office Con. Lab Con. Lab
DeckA-Art Staff Office Art Cur. Art Cur. outdated - do not use
DeckA-Bks Staff Office Book Cur. Book Cur.
DeckA-Cat Staff Office Cat. Dept. Cat. Dept.
DeckA-Mss Staff Office Mss. Cur. Mss. Cur.
DeckA-Ref Staff Reference Deck A Ref. Deck A Ref.
DeckB-Art Vault [none] [none]
DeckB-AV Deck B-Audio Visual [none] [none]
DeckB-Mic Microfilm Collection [none] [none]
DeckB-Mod Deck B-Open stacks [none] [none]
DeckB-Per Deck B-Periodical stacks [none] [none]
DeckB-STC Vault [none] [none]
DeckC-Rare Vault [none] [none]
DeckC-Res Reserves Res. [none]?
DMPOff Staff Office DMP Off. DMP Off. Used for Digitial Media and Publications Division offices as a whole.
EleRes Online resource [none] n/a For electronic resources that reside on physical media, use the location code associated with that call number.
In-Proc In Process [none] n/a item is not yet circulating
RR-Balc Reading Room balcony [none] R.R. add "R.R." to t.p. verso and spine label only, not to holdings record
[This needs to be reviewed and reconciled/updated to match reality or desired future reality]
RR-Ref Reading Room reference collection R.R. Ref [none] Use white dot instead of "RR-Ref" on spine to indicate shelving location.
[This needs to be reviewed and reconciled/updated to match reality or desired future reality]

ǂd Former shelving location

As of 18 April 2014, old call numbers for reclassified material go here, including those preceded by a size designation. This subfield generates the Hamnet display label "Former call number." Use for any change, including call numbers that have been changed to add "copy 1."
ǂd Folio STC 9668 Bd.w. STC 9557 v.3

ǂk Call number prefix

This subfield is excluded from the left-anchored call number search. Folger cataloging (as of 18 April 2014) makes no general use of this subfield, though it is still found on many records. Move any size designations encountered in routine cataloging from ‡k to ‡m, following call number guidelines, but do not seek them out (this may be done systematically at some time in the future).

ǂh Classification part

The beginning of the call number.

  • For local call numbers, the entire string except the size designation goes in this subfield.
  • For LC call numbers, holds the part of the call number specifying the subject. If there is one cutter, everything preceding the cutter goes in the ǂh. If there are two cutters, everything preceding the first cutter goes in the ǂh. If there is a date and no cutter, everything preceding the date in the ǂh.
    • Full call number: DA615.O3 1720 Cage. Encoded: ǂh DA615
    • Full call number: PR9619.3.K55 C66 2008. Encoded: ǂh PR9619.3.K55

ǂi Item part

This subfield is used exclusively for LC call numbers.

  • If there is one cutter, the cutter and everything following goes in the ǂi.
  • If there are two cutters, the second cutter and everything following goes in the ǂi.
  • If there is a date and no cutter, the date and everything following goes in the ǂi.
    • Full call number: DA615.O3 1720 Cage. Encoded: ǂi .O3 1720 Cage
    • Full call number: PR9619.3.K55 C66 2008. Encoded: ǂi C66 2008

ǂm Call number suffix

Used in Folger call numbers to record location information not apparent from the main part of the call number or the location code. As of September 2015, this subfield is the main area to record size designations. (Subfield ‡k was previously used for this purpose, and is still present in many records. Move any size designations encountered in routine cataloging from ‡k to ‡m, following call number guidelines, but do not seek them out - this may be done systematically at some time in the future.)

For art on paper, framed works, objects, etc., the suffix is subject to change, and so should not be written on the item. For printed books, the shelving types "(folio)" and "(flat)" are part of the call number, and so should be written on the item and on flags and labels. For example:
Art folder: ǂm (size M)
Printed book: ǂm (folio)
Framed painting on Deck C: ǂm (aisle 102)
Object in art vault drawer: ǂm (B2a)

ǂj Shelving control number

For records created prior to November 2016, this subfield contained the accession number. The accession number is now recorded in MARC 541 ǂe

ǂx Nonpublic note

Private note not suitable for public display. Used to record cataloger's initials and date of work before 2015, when we switched to MARC 583. ǂx AJD 20120321 ǂx rev. SEH 20140307

ǂz Public note

Copy-specific information. In general, follow the order of copy notes as given below. Use natural language, but try to incorporate standard terminology when possible.


ǂz Imperfect: lacking half-title.
ǂz Imperfect: wanting all after page 22.
If the item is so imperfect as to be only a fragment, include "fragment" in the call number, but still begin the note with "Imperfect".
ǂz Imperfect: fragment consisting of title leaf only.
If the frontispiece is a plate, just call it a frontispiece.
ǂz Imperfect: missing frontispiece.
If the frontispiece is integral, call it a frontispiece and give the signature, e.g.,
ǂz Imperfect: lacking frontispiece (leaf A1) or ǂz Imperfect: wanting leaf A1 (frontispiece)
If missing a blank leaf, note the fact but do not preface it with "Imperfect:"
ǂz Wanting final blank leaf. 
Note when trimming or any other damage results in loss of printed material, even if the loss is minor and the text is still readable.
ǂz Small hole on leaf F2, with slight loss of text.
ǂz Wormed in places; cropped at foot of leaves, with slight loss of text.
ǂz Cropped at head, cutting slightly into headlines. 
 ǂz Most marginal notes shaved or cropped with slight loss. 


Folger practice: When transcribing provenance information from an item, such as inscriptions or annotations by previous owners, follow DCRM transcription guidelines (DCRM(B) section 0G6.2, is reproduced below) for all vault materials, regardless of time period.

0G6.2. Conjectural and indecipherable text

Indicate a conjectural interpolation by adding a question mark immediately after the interpolation, within the square brackets. Supply a question mark enclosed in square brackets for each indeterminable word or portion of word. Make a note to justify the interpolations, provide explanations, or offer tentative readings of indecipherable portions of text, if considered important.

(Comment: The symbol of contraction at the end of the word cannot be determined)
El[speth?] [?] McWhorter
(Comment: An autograph with some conjectured letters in the forename and an indecipherable middle initial, transcribed in a local note)

0G6.3. Lacunae in imperfect copies

If the description is based on an imperfect copy (see 0B2.2), use the mark of omission enclosed in square brackets ([...]) to show lacunae in the resource.

En Barcelo[na] : Por Sebastian Mateu[...]
Note: Description based on an imperfect copy; title page torn with partial loss of imprint

0G6.4. Blank spaces

If transcribing text containing a blank space intended to be completed in manuscript, as is common in forms and certain government documents, supply the word “blank” enclosed in square brackets. If the blank has been completed in the item being described, indicate this in a local note, if considered important.

A catalogue of books, to be sold on [blank] the [blank] day of February, 1755 ... 
Optional local note: Library's copy has date of auction supplied in manuscript: [Wednesday] the [26th] day of February, 1755

ǂz Autograph: Thos Floud Exeter 1776.
ǂz Manuscript number '9' pencilled on title page in early hand.
ǂz Frontispiece signed in manuscript: "E. [Philbin or Phillips] [Powell?] fecit"; outer bottom edge torn away.
ǂz Bookplate: Shakespeare Library, Warwick Castle. Half leather inboard binding with marbled paper boards and endpapers.
ǂz Stamp: Edward Dowden Library. Quarter buckram binding with marbled paper boards, signed: Richardot rel., Paris; spine: Coriolanus, 1808.
ǂz Armorial bookplate (motto: Prodesse quem conspici): John Somers, Lord Somers
ǂz Anonymous armorial bookplate (motto: Quod Deus vult fiet) of George Chetwynd; title-leaf with blind-stamp of Crendon Hall
ǂz Interleaved. Bibliographical notes by J.L. Gautier listing publications of Coriolanus, 'collated 1822'. Four playbills from 1817 productions at Covent-Garden bound in, dating: April 26; May 10; May 23; and June 23. Seal 'Johannes Ludovicus Gautier' stamped in gold on covers.
ǂz Bound fourth in a sammelband of 11 almanacs for 1666. Pencilled number '4' by Folger staff in upper corner of first leaf. 
When provenance is known but no provenance evidence is present in the resource
ǂz Halliwell-Phillips copy.


  • Describe the nature of manuscript markings. In general, specify underlining, manicules, prices, annotations, corrections, genealogical information.
  • Describe the density of manuscript markings. We have not designated approved terms, but good examples are: A few, slight, scattered, moderate, copious
  • Add corresponding 655 provenance headings only if, in your judgment, a researcher studying annotations would not be disappointed if it came up from the vault. Researchers attempting a comprehensive search can use copy note keyword searches to pick up the instances of less significant markings.
  • Add examples

Binding and physical description

ǂz In early leather (sheep?) inboard binding with gold- and blind-tooling; gold spine title; edges speckled red. No paste-downs.
ǂz Bound in black cloth boards with leather spine label and gilt edges.
ǂz In contemporary laced-case vellum binding with manuscript spine title.
ǂz In modern half leather binding, with cloth boards.
ǂz Quarter cloth inboard binding with marbled paper boards, probably bound by Richardot, Paris; spine: Coriolanus, 1824.
ǂz Stitched within a recent plain paper wrapper.
ǂz Stitched through early marbled paper wrapper; original sewing thread. 
ǂz Stitched through modern manila wrapper through original stab holes. 
ǂz In modern reinforced paper case binding; stab holes visible. 
ǂz Disbound; remnants of leather cover on spine; red-speckled edges.
ǂz Unbound; untrimmed. 
ǂz Temoin on leaf R6. 
ǂz Misbound (folding error): leaf I6 bound before I5. 
ǂz Trimmed closely, except for folded stub left for binding. Disbound. 


  • Add examples

Immediate source of acquisition

  • Record if information is readily available
  • Routinely check the scanned acquisition rare orders (\\fsldc02\CentralLibrary\Rare Orders) for acquisitions since 2010
  • Use language “Acquired from...”
  • Give catalog / sale / lot number
  • If accession slip gives a quote date, enter it without inverting date
  • Use full inverted date for the Folger's order date (2014-05-12)
  • When purchased through an agent, record the name of the seller rather than the agent
ǂz  Acquired from Lawson (cat.211:74), 1982-06-30
ǂz  Acquired from Sotheran (list 918:271), 1957-06-17
ǂz Acquired from F. Edwards (quot.8-17-1965), 1965-08-23
ǂz  Acquired from Pickering & Chatto, 1989-10-26
ǂz Acquired from Christopher Edwards, 2015-01-05, who acquired it at Sotheby's London sale (L14408:16), 09 December 2014

External links