MARC 583 Action Note: Difference between revisions

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MARC field 583 in the bibliographic and holdings formats contains information about processing, reference, and preservation actions. Reference actions may include a brief statement about solicitation to acquire material, whether the solicitation is active or inactive, and the date of the last item of correspondence. Preservation actions may include a review of condition, queuing for preservation, and completion of preservation. Field 583 is repeatable to record information about different actions.
MARC field 583 in the bibliographic and holdings formats contains information about processing, reference, and preservation actions. Reference actions may include a brief statement about solicitation to acquire material, whether the solicitation is active or inactive, and the date of the last item of correspondence. Preservation actions may include a review of condition, queuing for preservation, and completion of preservation. Field 583 is repeatable to record information about different actions.


==Commonly-used tags==
==Commonly-used tags==
'''First indicator''' - Privacy
 
1 - Not private  
'''First indicator''' - Privacy  
 
1 - Not private  
 
'''Second indicator''' - Undefined
'''Second indicator''' - Undefined


'''Subfield Codes'''
'''Subfield Codes'''
[[MARC ǂ3 Materials specified| ǂ3 - Materials specified (NR)]]


ǂa - Action (NR)
[[MARC ǂ3 Materials specified ǂ ǂ3 - Materials specified (NR)]]
 
'''ǂa - Action (NR)'''
* Required subfield
* Required subfield
* Describes completed as well as prospective actions
* Use controlled vocabulary terms from [http://www.loc.gov/marc/bibliographic/pda.pdf Preservation & Digitization Actions: Terminology for MARC 21 Field 583]
* Use controlled vocabulary terms from [http://www.loc.gov/marc/bibliographic/pda.pdf Preservation & Digitization Actions: Terminology for MARC 21 Field 583]


  ǂb Action identification
{ ǂ class="wikitable"
  ǂ-
ǂ acquired surrogate  ǂ ǂ microfilmed  ǂ ǂ stabilized
ǂ-
ǂ condition reviewed  ǂ ǂ rebound  ǂ ǂ transferred to optimal storage
ǂ-
ǂ conserved  ǂ ǂ repaired  ǂ ǂ transformed digitally
ǂ-
ǂ digitized  ǂ ǂ reproduced in analog  ǂ ǂ withdrawn
ǂ-
ǂ housed  ǂ ǂ reproduced in print  ǂ ǂ other
ǂ-
ǂ mass deacidified  ǂ ǂ retained
ǂ}
 
'''ǂb Action identification'''
* May be used to cite a local database record number (such as the conservation database) when more extensive treatment documentation exists or to cite a grant or other project number
* May be used to cite a local database record number (such as the conservation database) when more extensive treatment documentation exists or to cite a grant or other project number


ǂc - Time/date of action (R)
'''ǂc - Time/date of action (R)'''
* Required subfield
* Required subfield
* Use format yyyymmdd
* Use format yyyymmdd
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* The date in the ǂc lets you know that "as of this date" such-and-such was the case. We use it for books in Hamnet when damage is noted (so reading room staff know that an item was damaged before it was given to the reader, if they come across something when checking the book in).  
* The date in the ǂc lets you know that "as of this date" such-and-such was the case. We use it for books in Hamnet when damage is noted (so reading room staff know that an item was damaged before it was given to the reader, if they come across something when checking the book in).  


ǂk - Action agent (R)
'''ǂk - Action agent (R)'''
* Catalogers, put your own initials for "condition reviewed"; otherwise, don't use
* Catalogers, put your own initials for "condition reviewed"; otherwise, don't use


ǂl - Status (R)
'''ǂl - Status (R)'''
* Use terms from controlled vocabulary terms from [[http://www.loc.gov/marc/bibliographic/pda.pdf Preservation & Digitization Actions: Terminology for MARC 21 Field 583]] when ǂa (Action) is <code>condition reviewed</code>  
* Use terms from controlled vocabulary terms from [http://www.loc.gov/marc/bibliographic/pda.pdf Preservation & Digitization Actions: Terminology for MARC 21 Field 583] when ǂa (Action) is <code>condition reviewed</code>  
* If the damage is bibliographically significant (for example, missing plates) notify the relevant cataloger so that an "Imperfect" note can be added
* If standard vocabulary doesn't apply, or to provide additional information, use ǂx (non-public note) or ǂz (public note) if appropriate.
* If standard vocabulary doesn't apply, or to provide additional information, use ǂx (non-public note) or ǂz (public note) if appropriate.
:(list below last updated Feb. 2, 2013):
:(list below last updated Feb. 2, 2013):
:
{ ǂ class="wikitable"
ǂ-
ǂ acidic paper  ǂ ǂ insect damaged ǂ ǂ rehoused poorly
ǂ-
ǂ alkaline paper ǂ ǂ loose  ǂ ǂ repaired previously
ǂ-
ǂ annotated  ǂ ǂ marginalia  ǂ ǂ scratched
ǂ-
ǂ blocked  ǂ  ǂ missing  ǂ  ǂ  stained
ǂ-
ǂ brittle  ǂ ǂ mold damaged  ǂ  ǂ  sticky shed
ǂ-
ǂ  damaged  ǂ  ǂ  mutilated  ǂ  ǂ  torn
ǂ-
  ǂ defaced  ǂ  ǂ  not intact  ǂ  ǂ  undamaged
  ǂ-
  ǂ delaminated  ǂ  ǂ  obscured  ǂ  ǂ  vinegar syndrome
  ǂ-
  ǂ do not treat  ǂ  ǂ obsolescent format  ǂ  ǂ warped/cockled
  ǂ-
  ǂ faded  ǂ  ǂ  oxidized  ǂ  ǂ water damaged
  ǂ-
  ǂ flaked/cracked  ǂ  ǂ  rebacked 
  ǂ-  
  ǂ foxed  ǂ  ǂ redox
  ǂ}


{| class="wikitable"
'''ǂx - Nonpublic note (R)'''
|-
| acidic paper || insect damaged || rehoused poorly
|-
| alkaline paper || loose || repaired previously
|-
| annotated || marginalia || scratched
|-
| blocked || missing || stained
|-
| brittle || mold damaged || sticky shed
|-
| damaged || mutilated || torn
|-
| defaced || not intact || undamaged
|-
| delaminated || obscured || vinegar syndrome
|-
| do not treat || obsolescent format || warped/cockled
|-
| faded || oxidized || water damaged
|-
| flaked/cracked || rebacked ||
|-  
| foxed || redox ||
|}
 
* If the damage is bibliographically significant (e.g. plates missing) notify the relevant cataloger (or Head of Cataloging) so that an "Imperfect" note can be added.


ǂx - Nonpublic note (R)
'''ǂz - Public note (R)'''


ǂz - Public note (R)
'''ǂ2 - Source of term (NR)'''
: Add <code> ǂ2 pda</code> when using controlled vocabulary in ǂa or ǂl


ǂ2 - Source of term (NR)
'''ǂ5 - Institution to which field applies (NR)'''
ǂ2 pda
: Always add <code> ǂ5 DFo</code>, even when the bibliographic record describes a unique item   
ǂ5 - Institution to which field applies (NR)
* Always add <code> ǂ5 DFo</code>, even when the bibliographic record describes a unique item   


==Policy and formulation==
==Policy and formulation==
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==Examples==
==Examples==


  583 1_ ǂa conserved ǂc 19760000 ǂz re-lined ǂk Olin Conservation Inc. ǂ2 pda ǂ5 DFo  
  583 1# ǂa conserved ǂc 19760000 ǂz re-lined ǂk Olin Conservation Inc. ǂ2 pda ǂ5 DFo  
  583 1_ ǂa conserved ǂb Cons DB 985171 ǂc 20090206 ǂk Folger staff ǂ2 pda ǂ5 DFo  
  583 1# ǂa conserved ǂb Cons DB 985171 ǂc 20090206 ǂk Folger staff ǂ2 pda ǂ5 DFo  
  583 1_ ǂa condition reviewed ǂc 20080119 ǂz running tears, seal needs consolidation ǂk HRW ǂ2 pda ǂ5 DFo  
  583 1# ǂ3 copy 2 v.1-10,13,15 ǂa housed ǂc 20100518 ǂx EGB ǂ2 pda ǂ5 DFo
  583 1_ ǂa condition reviewed ǂc 20140114 ǂl brittle ǂz front wrapper detached ǂk DJL ǂ2 pda ǂ5 DFo  
583 1# ǂa condition reviewed ǂc 20080119 ǂz running tears, seal needs consolidation ǂk HRW ǂ2 pda ǂ5 DFo  
  583 1_ ǂa condition reviewed ‡c 20140211 ǂz openings R2.3 and Y1,2 determined not to contain mold ǂk Adrienne Bell ǂ2 pda ǂ5 DFo
  583 1# ǂa condition reviewed ǂc 20140114 ǂl brittle ǂz front wrapper detached ǂk DJL ǂ2 pda ǂ5 DFo 
583 1#  ǂa condition reviewed  ǂc 20140321 ǂl torn ǂz running tear on leaves A5, N1, N4 ǂk DJL ǂ2 pda ǂ5 DFo  
  583 1# ǂa condition reviewed ‡c 20140211 ǂz openings R2.3 and Y1,2 determined not to contain mold ǂk Adrienne Bell ǂ2 pda ǂ5 DFo

Revision as of 19:10, 23 May 2014

MARC field 583 in the bibliographic and holdings formats contains information about processing, reference, and preservation actions. Reference actions may include a brief statement about solicitation to acquire material, whether the solicitation is active or inactive, and the date of the last item of correspondence. Preservation actions may include a review of condition, queuing for preservation, and completion of preservation. Field 583 is repeatable to record information about different actions.

Commonly-used tags

First indicator - Privacy

1 - Not private

Second indicator - Undefined

Subfield Codes

MARC ǂ3 Materials specified ǂ ǂ3 - Materials specified (NR)

ǂa - Action (NR)

{ ǂ class="wikitable"

ǂ-
ǂ acquired surrogate  ǂ ǂ microfilmed  ǂ ǂ stabilized
ǂ-
ǂ condition reviewed   ǂ ǂ rebound   ǂ ǂ transferred to optimal storage
ǂ-
ǂ conserved   ǂ ǂ repaired   ǂ ǂ transformed digitally
ǂ-
ǂ digitized   ǂ ǂ reproduced in analog   ǂ ǂ withdrawn 
ǂ-
ǂ housed   ǂ ǂ reproduced in print   ǂ ǂ other
ǂ-
ǂ mass deacidified   ǂ ǂ retained 
ǂ}

ǂb Action identification

  • May be used to cite a local database record number (such as the conservation database) when more extensive treatment documentation exists or to cite a grant or other project number

ǂc - Time/date of action (R)

  • Required subfield
  • Use format yyyymmdd
  • If month or day is unknown, leave blank
  • The date in the ǂc lets you know that "as of this date" such-and-such was the case. We use it for books in Hamnet when damage is noted (so reading room staff know that an item was damaged before it was given to the reader, if they come across something when checking the book in).

ǂk - Action agent (R)

  • Catalogers, put your own initials for "condition reviewed"; otherwise, don't use

ǂl - Status (R)

  • Use terms from controlled vocabulary terms from Preservation & Digitization Actions: Terminology for MARC 21 Field 583 when ǂa (Action) is condition reviewed
  • If the damage is bibliographically significant (for example, missing plates) notify the relevant cataloger so that an "Imperfect" note can be added
  • If standard vocabulary doesn't apply, or to provide additional information, use ǂx (non-public note) or ǂz (public note) if appropriate.
(list below last updated Feb. 2, 2013):

{ ǂ class="wikitable"

ǂ-
ǂ acidic paper  ǂ ǂ insect damaged	 ǂ ǂ rehoused poorly
ǂ-
ǂ alkaline paper	 ǂ ǂ loose  ǂ ǂ repaired previously
ǂ-
ǂ annotated  ǂ ǂ marginalia  ǂ ǂ scratched
ǂ-
ǂ blocked  ǂ  ǂ missing   ǂ  ǂ  stained
ǂ-
ǂ brittle  ǂ ǂ mold damaged  ǂ  ǂ  sticky shed
ǂ-
ǂ  damaged   ǂ  ǂ  mutilated  ǂ  ǂ  torn
ǂ-
 ǂ defaced   ǂ  ǂ  not intact  ǂ  ǂ  undamaged
 ǂ-
 ǂ delaminated   ǂ  ǂ  obscured  ǂ  ǂ  vinegar syndrome
 ǂ-
 ǂ do not treat   ǂ  ǂ obsolescent format   ǂ  ǂ warped/cockled
 ǂ-
 ǂ faded   ǂ  ǂ  oxidized   ǂ  ǂ water damaged
 ǂ-
 ǂ flaked/cracked   ǂ  ǂ  rebacked  
 ǂ-	  
 ǂ foxed  ǂ  ǂ redox 
 ǂ}

ǂx - Nonpublic note (R)

ǂz - Public note (R)

ǂ2 - Source of term (NR)

Add ǂ2 pda when using controlled vocabulary in ǂa or ǂl

ǂ5 - Institution to which field applies (NR)

Always add ǂ5 DFo, even when the bibliographic record describes a unique item

Policy and formulation

Examples

583 1# ǂa conserved ǂc 19760000 ǂz re-lined ǂk Olin Conservation Inc. ǂ2 pda ǂ5 DFo 
583 1# ǂa conserved ǂb Cons DB 985171 ǂc 20090206 ǂk Folger staff ǂ2 pda ǂ5 DFo 
583 1# ǂ3 copy 2 v.1-10,13,15 ǂa housed ǂc 20100518 ǂx EGB ǂ2 pda ǂ5 DFo 
583 1# ǂa condition reviewed ǂc 20080119 ǂz running tears, seal needs consolidation ǂk HRW ǂ2 pda ǂ5 DFo 
583 1# ǂa condition reviewed ǂc 20140114 ǂl brittle ǂz front wrapper detached ǂk DJL ǂ2 pda ǂ5 DFo   
583 1#  ǂa condition reviewed  ǂc 20140321 ǂl torn ǂz running tear on leaves A5, N1, N4 ǂk DJL ǂ2 pda ǂ5 DFo 
583 1# ǂa condition reviewed ‡c 20140211 ǂz openings R2.3 and Y1,2 determined not to contain mold ǂk Adrienne Bell ǂ2 pda ǂ5 DFo