Difference between revisions of "MARC 506 Restrictions on Access Note"

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== Policy and formulation ==
 
== Policy and formulation ==
 
* When an item has been designated as restricted, add an identical 506 field to both the bibliographic and holdings records for that item, using appropriate language based on the models below.  
 
* When an item has been designated as restricted, add an identical 506 field to both the bibliographic and holdings records for that item, using appropriate language based on the models below.  
 +
* Add a concise explanation of why items are restricted for the benefit of Reading Room staff in ‡x
 
* If there is more than one volume or more than one copy, identify which are the restricted items using ‡3 (materials specified).  
 
* If there is more than one volume or more than one copy, identify which are the restricted items using ‡3 (materials specified).  
* The field generates an "Access Advisory" label. Place Attention Flags in restricted materials, marking "See over for details", with a concise explanation why items are restricted for Reading Room staff; Attention flags can be found in the Curators' FLAG folder in theshared Central Library drive.  
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* The field generates an "Access Advisory" label. Place a "Do not remove from shelf" flag in restricted materials, which can be obtained from a curator, writing the reason for restriction on the back of the flag.  
 
* ''Legacy'': restricted notes were formerly put in [[MARC_852_Location|field 852 ‡z.]]
 
* ''Legacy'': restricted notes were formerly put in [[MARC_852_Location|field 852 ‡z.]]
 
* ''Note'': The following strings can be copied-and-pasted directly into [[OCLC|Connexion]]  
 
* ''Note'': The following strings can be copied-and-pasted directly into [[OCLC|Connexion]]  
  
: <pre> 5061 RESTRICTED. Use microfilm. Original available by special permission only. ‡5 DFo </pre>
+
==Examples==
: <pre> 5061 RESTRICTED. Use digital reproduction. Original available by special permission only. ‡5 DFo </pre>
+
<pre>5061 RESTRICTED. Use microfilm. Original available by special permission only. ‡5 DFo  
: <pre>5061 RESTRICTED. Use digital reproduction or microfilm. Original available by special permission only. ‡5 DFo </pre>
+
5061 RESTRICTED. Use digital reproduction. Original available by special permission only. ‡5 DFo
: <pre>5061 ‡3 copy 1 ‡a RESTRICTED. Available by special permission only. ‡5 DFo </pre>
+
5061 RESTRICTED. Use digital reproduction or microfilm. Original available by special permission only. ‡5 DFo
 +
5061 ‡3 copy 1 ‡a RESTRICTED. Available by special permission only. ‡x Unique issue ‡5 DFo </pre>
  
 
==External links==
 
==External links==

Revision as of 10:58, 6 October 2014

MARC field 506 in the bibliographic and holdings formats contains information about restrictions imposed on access to the described materials.

Commonly-used tags

First indicator - Restriction

1 - Restrictions apply 

Second indicator - Undefined

Subfields

‡a - Terms governing access 
‡3 - Materials specified 
‡5 - Institution to which field applies 

Policy and formulation

  • When an item has been designated as restricted, add an identical 506 field to both the bibliographic and holdings records for that item, using appropriate language based on the models below.
  • Add a concise explanation of why items are restricted for the benefit of Reading Room staff in ‡x
  • If there is more than one volume or more than one copy, identify which are the restricted items using ‡3 (materials specified).
  • The field generates an "Access Advisory" label. Place a "Do not remove from shelf" flag in restricted materials, which can be obtained from a curator, writing the reason for restriction on the back of the flag.
  • Legacy: restricted notes were formerly put in field 852 ‡z.
  • Note: The following strings can be copied-and-pasted directly into Connexion

Examples

5061 RESTRICTED. Use microfilm. Original available by special permission only. ‡5 DFo 
5061 RESTRICTED. Use digital reproduction. Original available by special permission only. ‡5 DFo
5061 RESTRICTED. Use digital reproduction or microfilm. Original available by special permission only. ‡5 DFo
5061 ‡3 copy 1 ‡a RESTRICTED. Available by special permission only. ‡x Unique issue ‡5 DFo 

External links