Difference between revisions of "MARC ǂ3 Materials specified"

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(changed instruction to enter full call number instead of only enough information to disambiguate; rearranged some text)
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==Policy and formulation==
 
==Policy and formulation==
 
*Subfield 3 is always the first subfield  
 
*Subfield 3 is always the first subfield  
*Use only enough information to identify the copy or volume
+
*If the information in description fields refers to different types of material cataloged together, repeat the field using appropriate description in ǂ3
*Record "copy" or "v." in lower case; other descriptions in upper case
+
*Enter the entire call number in non-description fields, along with any additional information needed to disambiguate
 
*If the information refers to more than one copy, repeat the field
 
*If the information refers to more than one copy, repeat the field
*If the information refers to more than one volume of a single copy, combine volume numbers in a single ǂ3 ''tentative''
+
*If the information refers to more than one volume of a single copy, combine volume numbers in a single ǂ3  
*If the information refers to different types of material cataloged together, repeat the field using appropriate description in ǂ3
 
  
 
==Examples==
 
==Examples==
'''Add example of copies with different call numbers'''
+
 
 +
'''An object and manuscript cataloged together'''
 +
<pre> 260 ǂ3 Dressing case ǂc January 21st, 1854 ǂe ([New Orleans])
 +
260 ǂ3 Letter ǂc 1854 January 21 ǂe (New Orleans)
 +
300 ǂ3 Dressing case ǂa 1 box ; ǂc 22 x 29 x 14 cm
 +
300 ǂ3 Letter ǂa 2 leaves ; ǂc 23 x 19 cm </pre>
  
 
'''Add example of multiple volume numbers'''
 
'''Add example of multiple volume numbers'''
  
'''Two copies of [http://hamnet.folger.edu/cgi-bin/Pwebrecon.cgi?BBID=170013 a psalter], both embroidered and both restricted '''
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'''Two copies of a [http://hamnet.folger.edu/cgi-bin/Pwebrecon.cgi?BBID=170013 psalter], both embroidered and both restricted '''
<pre>506 1_ ǂ3 copy 1 ǂa RESTRICTED. Original available by special permission only. ǂ5 DFo
+
<pre>506 1_ ǂ3 STC 2662 copy 1 ǂa RESTRICTED. Original available by special permission only. ǂ5 DFo
506 1_ ǂ3 copy 2 ǂa RESTRICTED. Original available by special permission only. ǂ5 DFo
+
506 1_ ǂ3 STC 2662 copy 2 ǂa RESTRICTED. Original available by special permission only. ǂ5 DFo
655 _7 ǂ3 copy 1 ǂa Embroidered bindings (Binding) ǂ2 rbbin ǂ5 DFo
+
655 _7 ǂ3 STC 2662 copy 1ǂa Embroidered bindings (Binding) ǂ2 rbbin ǂ5 DFo
655 _7 ǂ3 copy 2 ǂa Embroidered bindings (Binding) ǂ2 rbbin ǂ5 DFo</pre>
+
655 _7 ǂ3 STC 2662 copy 2ǂa Embroidered bindings (Binding) ǂ2 rbbin ǂ5 DFo</pre>
 
''The corresponding 506 fields copied into the holdings records do not have ǂ3''
 
''The corresponding 506 fields copied into the holdings records do not have ǂ3''
  
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<pre>500 ǂ3 X.c.85 (1) ǂa Dated: Warwick house, new years [1641/2?]. Signed: Essex Cheek. Addressed: for my deare daughter the Lady Beuell at Cheasterton, huntingdonshere. Contains seal. In red pencil no. 493. 2 leaves; 26 x 16 cm. </pre>
 
<pre>500 ǂ3 X.c.85 (1) ǂa Dated: Warwick house, new years [1641/2?]. Signed: Essex Cheek. Addressed: for my deare daughter the Lady Beuell at Cheasterton, huntingdonshere. Contains seal. In red pencil no. 493. 2 leaves; 26 x 16 cm. </pre>
  
'''An object and manuscript cataloged together'''
 
<pre> 260 ǂ3 Dressing case ǂc January 21st, 1854 ǂe ([New Orleans])
 
260 ǂ3 Letter ǂc 1854 January 21 ǂe (New Orleans)
 
300 ǂ3 Dressing case ǂa 1 box ; ǂc 22 x 29 x 14 cm
 
300 ǂ3 Letter ǂa 2 leaves ; ǂc 23 x 19 cm </pre>
 
  
 
[[Category:Cataloging]]
 
[[Category:Cataloging]]
 
[[Category:Staff policies and procedures]]
 
[[Category:Staff policies and procedures]]

Revision as of 12:48, 12 February 2016

MARC subfield 3 in the Authority, Bibliographic, and holdings formats contains the part of the described materials to which the field applies when the content of the field does not apply to the whole resource. It is authorized for many MARC fields, and is not repeatable.

Policy and formulation

  • Subfield 3 is always the first subfield
  • If the information in description fields refers to different types of material cataloged together, repeat the field using appropriate description in ǂ3
  • Enter the entire call number in non-description fields, along with any additional information needed to disambiguate
  • If the information refers to more than one copy, repeat the field
  • If the information refers to more than one volume of a single copy, combine volume numbers in a single ǂ3

Examples

An object and manuscript cataloged together

 260 ǂ3 Dressing case ǂc January 21st, 1854 ǂe ([New Orleans]) 
 260 ǂ3 Letter ǂc 1854 January 21 ǂe (New Orleans) 
 300 ǂ3 Dressing case ǂa 1 box ; ǂc 22 x 29 x 14 cm 
 300 ǂ3 Letter ǂa 2 leaves ; ǂc 23 x 19 cm 

Add example of multiple volume numbers

Two copies of a psalter, both embroidered and both restricted

506 1_ ǂ3 STC 2662 copy 1 ǂa RESTRICTED. Original available by special permission only. ǂ5 DFo
506 1_ ǂ3 STC 2662 copy 2 ǂa RESTRICTED. Original available by special permission only. ǂ5 DFo
655 _7 ǂ3 STC 2662 copy 1ǂa Embroidered bindings (Binding) ǂ2 rbbin ǂ5 DFo
655 _7 ǂ3 STC 2662 copy 2ǂa Embroidered bindings (Binding) ǂ2 rbbin ǂ5 DFo

The corresponding 506 fields copied into the holdings records do not have ǂ3

A manuscript record covering five items, important enough for each to receive additional individual description.

500 ǂ3 X.c.85 (1) ǂa Dated: Warwick house, new years [1641/2?]. Signed: Essex Cheek. Addressed: for my deare daughter the Lady Beuell at Cheasterton, huntingdonshere. Contains seal. In red pencil no. 493. 2 leaves; 26 x 16 cm.