Difference between revisions of "Hybrid material"

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Hybrid material is Folger collection material in which two or more works with different (printed text, graphics, manuscripts, or realia) share a volume or other physical container (for example, a manuscript letter tipped into a printed book).  
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Hybrid material is collection material in which two or more works in different formats (printed text, graphics, manuscripts, or realia) share a volume or other physical container. Examples include (but are not limited to) [[Sammelbands]], [[Extra-illustrated books]], a printed book with a single tipped-in letter, and interleaved books with intellectually self-contained manuscript content.
  
==Staff procedures==
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== Intellectually self-contained works ==
Note: instructions below assume hybrid works with two aspects; amend as necessary for hybrid works containing three.
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Intellectually self-contained works generally '''should''' have a separate record.
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* Add copy note stating creator, title, year, location within, and call number of the other work.
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*When a hybrid volume needs more than one record, create [[Sammelbands#Vault sammelband cataloging | a record for the volume]]. 
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*Make paired [[MARC 773 Host Item Entry|773]]/[[MARC 774 Constituent Unit Entry|774]] links between the volume bibliographic record and the constituent bibliographical records.
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* In cases of interleaving, add genre term for Interleaved books (Binding) to volume and constituent records.
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*Create volume records for sammelbands only when needed, e.g., the volume is being photographed.
  
  
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<span style="color:#FF0000"> This example needs to be corrected to show a volume record with 773/774 links</span>  <br/>
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Examples:
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In M.b.4 (ms. content) bib record:
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245 00 Sonnets and other poems ǂh [manuscript], ǂf ca. 1790-1800.
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520 2_ Manuscript sonnets and poems interleaved with Charlotte Smith's Elegiac sonnets, 1786.
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655 _7 Interleaved books (Binding)  ǂ2 rbbin
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700 1_ Smith, Charlotte Turner, ǂd 1749-1806. ǂt Elegiac sonnets.
  
<div style="margin-left: 15px;">
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In  M.b.4 (printed content) holdings record:  
Procedures:
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100 1_ ǂa Smith, Charlotte Turner, ǂd 1749-1806.
  * Email appropriate cataloger of other aspect(s) (cc'ing head of cataloging)
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245 10 ǂa Elegiac sonnets / ǂc by Charlotte Smith.
      * Indicate if original cataloging is needed or if only a copy-specific note (and any copy-specific tracings &/or genre terms, if appropriate) need to be added to an already existing record
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655 _7 Interleaved books (Binding) ǂ2 rbbin  ǂ5 DFo
      * Include suggested wording for copy-specific notes, so that it can be easily copied and pasted into record.  
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730 0_ Sonnets and other poems. ǂ5 DFo
%ORANGE%Request made by EGB during 7/21/10 meeting: * Indicate the correct formulation for the shelfmark for the item awaiting cataloging (while shelfmarks section on wiki gives information on formulation, the assignment of shelfmarks rests with the first cataloger to handle the material & some formulations can be a bit complicated (e.g. $m (printed content) or V.a.593, item 2)%ENDCOLOR%
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852 ǂz Interleaved with manuscript sonnets and poems, cataloged separately as M.b.4 (ms. content), under title Sonnets and other poems [manuscript], ca. 1790-1800.
  * Give to cataloger (or place on their shelves, if have item in hand)
 
      * Printed copy of above email
 
      * Copies of all pertinent bibliographic records (or copy of catalog cards, if recon), indicating their relationship to each other
 
      * Call slip made out to the cataloger OR item with call slip corrected to indicate correct cataloger.  
 
</div>
 
%ORANGE%**Request made 7/21/10: When possible, group notifications of hybrid materials in single e-mail for the convenience of the other cataloger** %ENDCOLOR%
 
  
1. Each work generally *should* have its own record if it is intellectually self-contained:
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== Subordinate material ==
  * Add note stating creator, title, year, location within, and shelfmark of the other work %ORANGE% (DJL) For Sammelbands, adding the shelfmark of the other work is overkill, since the note will indicate the location within the volume, and the shelfmarks will differ only by a decimal point or "item x". Plus, if we do not require it here, the contents of such notes will be consistent with printed book bound-withs. ***AEB: Totally right, shelfmark here would be overkill I think I was thinking in terms of STC and Wing numbers for items that have MSS shelfmarks. So reword to: "and STC or Wing numbers if appropriate"?%ENDCOLOR%
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A work that is not intellectually self-contained generally should '''not''' have a separate record (e.g., annotations in printed books, drawings in manuscripts). In the past, separate cards were made for ms. annotations in printed books. In contrast, book catalogers will now add a description of the manuscript material to the book record.
      * In cases of interleaving, add genre term for Interleaved copies (Provenance) to both records
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* Formulate copy-specific added entries and/or genre terms (e.g. Annotations, Manicules, etc.) to be included in the bibliographic record, since manuscript content is not getting a separate record. Do not add the genre term "Manuscripts (document type)".
  * Make an associated work added entry (700&#450;a&#450;t/730; second indicator blank) for the work in the other aspect if the works are fully physically integrated (e.g., interleaved). Append &#450;5 DFo to the work added entry on records for published material. Reciprocal 700/730s are not necessary for normal bound with situations (i.e. Sammelbands).
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* In certain circumstances, a curator may decide that subordinate material merits its own record. Generally, this would be the case if the interleaved materials have little or no direct intellectual connection to the bound item or if the creator/main entry for these materials would need to differ from that of the bound item. If instructed to make a separate record for the subordinate material, follow the procedure above for intellectually self-contained works of different aspects sharing a physical container.
  * Make a host item added entry (773) for the work in the other aspect if the relationship is unequal (e.g., single item being cataloged is tipped into a volume containing a larger work). Include &#450;5 DFo if the work you are cataloging is published. %ORANGE%DJL: This is problematic for published material; &#450;5 is not defined for field 773 and is not intended to be used for copy-specific added entries. Since the shelfmarks will be different, can we dispense with the 773, relying on the note and distinct shelfmarks? or use a regular associated work added entry? ***EB: Uh oh. I must have missed something. We used 773 to indicate where extra-illustrations can be found, in the Garrick project, see for example http://shakespeare.folger.edu/cgi-bin/Pwebrecon.cgi?BBID=127083. Didn't the Morgan find a way to create hot-links between extra-illustrations and the books they're in? %ENDCOLOR%
 
  
<div style="margin-left: 50px;">
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==Integrated media==
In M.b.4 (ms. content) bib record: %BR%
 
==245 00 Sonnets and other poems &#450;h [manuscript], &#450;f ca. 1790-1800.== %BR%
 
==520 2_ Manuscript sonnets and poems interleaved with Charlotte Smith's Elegiac sonnets, 1786.== %BR%
 
==700 1_ Smith, Charlotte Turner, &#450;d 1749-1806. &#450;t Elegiac sonnets.==
 
  
In M.b.4 (printed content) holdings record: %BR%
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In rare instances, two works of different media will be so integrated physically and by content in one volume that it makes sense to make separate cataloging records for the two works without reference to their physical position in the volume. This is different from [[Sammelbands]] (in which two or more works occupy discrete sections in a volume), from extra-illustrated books (where the location of individual items can be described in relation to the host volume), and from those cases where one medium is predominant and a copy-specific note is made to describe aspects of the subordinate medium. This decision is to be made by curators in consultation with the head of cataloging.
==100 1_ &#450;a Smith, Charlotte Turner,&#450;|d 1749-1806.== %BR%
 
==245 10 &#450;a Elegiac sonnets / &#450;c by Charlotte Smith.== %BR%
 
==730 0_ Sonnets and other poems.== %BR%
 
==852 &#450;z Interleaved with manuscript sonnets and poems, cataloged separately as M.b.4 (ms. content), under title Sonnets and other poems [manuscript], ca. 1790-1800.==
 
</div>
 
  
%ORANGE%Add an example of a non-interleaved mss item %ENDCOLOR%
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Example: M.b.4, which is a printed book (Elegiac sonnets by Charlotte Smith) interleaved with manuscript sonnets and poems. Neither the printed nor the ms. aspects predominate, and the content of both aspects relate to each other.
  
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Create a separate record for each aspect. Add " ǂm (art content)" or " ǂm (ms. content)" or " ǂm (printed content)" as appropriate at the end of each call number in a ǂm
  
2.  Subordinate material, that which is not intellectually self-contained, generally *should not* have a separate record (e.g., annotations in printed books, drawings in manuscripts). In the past, separate cards were made for ms. annotations in printed books. In contrast, book catalogers will now add a description of the manuscript material to the book record, and ms. catalogers will skip*** those cards (for recon) and books (for original cataloging).  
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Indicate in reciprocal notes the presence of the other aspect without describing it fully.  
  
  * When working with cards: Make a photocopy of the card(s), front and back, keeping records separate since they may be distributed to different catalogers. %ORANGE%I think some of these skipped annotated items are getting picked up again during clean-up phases of the MSS cataloging project (post-1701 catalogers have already identified several & prepared copy-specific info to be added by the modern materials cataloger, so appropriate to group these/notify by e-mail (rather than ask Eric to work from item+card)?~nss 7/21/10%ENDCOLOR%
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Make reciprocal related work added entries in 700 ǂa / ǂt or 730 fields, identified as Folger-specific relations by use of "ǂ5 DFo" on cataloging records for published works. [[Talk:Hybrid_material#Reciprocal_access_points|Needs discussion]]
  
  * When doing original cataloging: Fill out a call slip for the host item.
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== Material removed from a volume or other physical container ==
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See [[Loose material in or from collection items]]
  
  * Suggest note for holdings record of printed work.
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Example of a manuscript:
   
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  500  Removed from: Sir Edward Coke, A booke of entries, 1614, p. 584 (Folger STC 5488).
  %PURPLE%* Formulate copy-specific added entries and/or genre terms (e.g. Annotations, Fists, etc) to be included in the bibliographic record, since manuscript content is not getting a separate record. (added by NSS, 7/21/10)%ENDCOLOR%
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700 1_ Coke, Edward, ǂc Sir, ǂd 1552-1634. ǂt Booke of entries. ǂ5 DFo
  
***In certain circumstances, a curator may decide that subordinate material merits its own record. %PURPLE% Generally, this would be the case if the interleaved materials have little or no direct intellectual connection to the bound item or if the creator/main entry for these materials would need to differ from that of the bound item. %ENDCOLOR% %ORANGE% (Added by kmb 05/21/10) %ENDCOLOR% If instructed to make a separate record for the subordinate material, follow the procedure above for intellectually self-contained works of different aspects sharing a physical container.
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Give edited information for holdings note in original host item record. Do not make added entries for removed items.
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852 ǂz 1 letter, found inserted on p. 584, removed to manuscript collection (X.c.130).
  
---++Material removed from a volume or other physical container
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==Manuscript poems in printed books==
  
%ORANGE%DJL: I deleted language about other formats, because these instructions would apply for anything removed from a volume, regardless of whether it was a different aspect or not from the primary work. %ENDCOLOR%
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Manuscript poems in printed books merit special attention: some will receive separate cataloging and all should be included in the Union First Line Index of English Verse.
  
  * Curators may decide that material lying loosely within a physical container, or attached but needing removal and re-housing for preservation reasons, be removed from one collection and transferred to another.
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For book catalogers:
  * Catalog the item(s) as you normally would, but also add:
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* Notify the Rare Materials Cataloger by e-mail (cc: the Curator of Manuscripts) whenever you encounter a ms. poem in a printed book
      * 561 or 852&#450;z Removed from: _Creator, title, date, location within said material (shelfmark, with copy specific information, if applicable)_
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* Mention the presence of the ms. poem in copy specific note, including author and title (if known) and the first line.
      * Work added entry for the larger work/former host (700 name/title or 730)
 
  
<div style="margin-left: 50px;">
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Example:
For a manuscript: %BR%
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  On F2v, MS. poem beginning: "A man of words and not of deds / is lik a gardane full of weds..."
==561 Removed from: Sir Edward Coke, A booke of entries, 1614, p. 584 (STC 5488).== %BR%
 
==700 1_ Coke, Edward, &#450;c Sir, &#450;d 1552-1634. &#450;t Booke of entries.==
 
</div>
 
  
  * Give edited information for holdings note in original host item record. Do not make added entries for removed items.
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Manuscript cataloger:
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* Add the poem to the Union First Line Index of English Verse
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* After consulting with the Curator of Manuscripts, create manuscript record or, if not cataloging separately, edit copy-specific note in the book record to include the phrase "listed in the Union first line index of English verse"
  
<div style="margin-left: 50px;">
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== Workflow ==
==852 &#450;z1 letter, found inserted on p. 584, removed to manuscript collection (X.c.130).==
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Instructions below assume hybrid volumes containing two formats; amend as necessary for hybrid works containing three or four.
</div>
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Cataloger who first receives the volume:
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* Email the cataloger who handles the other format
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** Indicate if original cataloging is needed or if only a copy-specific note (and any copy-specific tracings &/or genre terms, if appropriate) need to be added to an already existing record
 +
** Include suggested wording for copy-specific notes, so that it can be easily copied and pasted into record
 +
**Include correct call number formulation 
 +
 
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* Give to other cataloger (or place on their shelves, if have item in hand)
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** Printed copy of above email
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** Copies of all pertinent bibliographic records, indicating their relationship to each other
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 +
 
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[[Category:Cataloging]]
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[[Category:Collection]]
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[[Category:Staff policies and procedures]]

Latest revision as of 09:17, 13 August 2021

Hybrid material is collection material in which two or more works in different formats (printed text, graphics, manuscripts, or realia) share a volume or other physical container. Examples include (but are not limited to) Sammelbands, Extra-illustrated books, a printed book with a single tipped-in letter, and interleaved books with intellectually self-contained manuscript content.

Intellectually self-contained works

Intellectually self-contained works generally should have a separate record.

  • Add copy note stating creator, title, year, location within, and call number of the other work.
  • When a hybrid volume needs more than one record, create a record for the volume.
  • Make paired 773/774 links between the volume bibliographic record and the constituent bibliographical records.
  • In cases of interleaving, add genre term for Interleaved books (Binding) to volume and constituent records.
  • Create volume records for sammelbands only when needed, e.g., the volume is being photographed.


This example needs to be corrected to show a volume record with 773/774 links
Examples: In M.b.4 (ms. content) bib record:

245 00 Sonnets and other poems ǂh [manuscript], ǂf ca. 1790-1800.
520 2_ Manuscript sonnets and poems interleaved with Charlotte Smith's Elegiac sonnets, 1786. 
655 _7 Interleaved books (Binding)  ǂ2 rbbin
700 1_ Smith, Charlotte Turner, ǂd 1749-1806. ǂt Elegiac sonnets. 

In M.b.4 (printed content) holdings record:

100 1_ ǂa Smith, Charlotte Turner, ǂd 1749-1806.
245 10 ǂa Elegiac sonnets / ǂc by Charlotte Smith.
655 _7 Interleaved books (Binding)  ǂ2 rbbin   ǂ5 DFo
730 0_ Sonnets and other poems. ǂ5 DFo 
852 ǂz Interleaved with manuscript sonnets and poems, cataloged separately as M.b.4 (ms. content), under title Sonnets and other poems [manuscript], ca. 1790-1800.

Subordinate material

A work that is not intellectually self-contained generally should not have a separate record (e.g., annotations in printed books, drawings in manuscripts). In the past, separate cards were made for ms. annotations in printed books. In contrast, book catalogers will now add a description of the manuscript material to the book record.

  • Formulate copy-specific added entries and/or genre terms (e.g. Annotations, Manicules, etc.) to be included in the bibliographic record, since manuscript content is not getting a separate record. Do not add the genre term "Manuscripts (document type)".
  • In certain circumstances, a curator may decide that subordinate material merits its own record. Generally, this would be the case if the interleaved materials have little or no direct intellectual connection to the bound item or if the creator/main entry for these materials would need to differ from that of the bound item. If instructed to make a separate record for the subordinate material, follow the procedure above for intellectually self-contained works of different aspects sharing a physical container.

Integrated media

In rare instances, two works of different media will be so integrated physically and by content in one volume that it makes sense to make separate cataloging records for the two works without reference to their physical position in the volume. This is different from Sammelbands (in which two or more works occupy discrete sections in a volume), from extra-illustrated books (where the location of individual items can be described in relation to the host volume), and from those cases where one medium is predominant and a copy-specific note is made to describe aspects of the subordinate medium. This decision is to be made by curators in consultation with the head of cataloging.

Example: M.b.4, which is a printed book (Elegiac sonnets by Charlotte Smith) interleaved with manuscript sonnets and poems. Neither the printed nor the ms. aspects predominate, and the content of both aspects relate to each other.

Create a separate record for each aspect. Add " ǂm (art content)" or " ǂm (ms. content)" or " ǂm (printed content)" as appropriate at the end of each call number in a ǂm

Indicate in reciprocal notes the presence of the other aspect without describing it fully.

Make reciprocal related work added entries in 700 ǂa / ǂt or 730 fields, identified as Folger-specific relations by use of "ǂ5 DFo" on cataloging records for published works. Needs discussion

Material removed from a volume or other physical container

See Loose material in or from collection items

Example of a manuscript:

500  Removed from: Sir Edward Coke, A booke of entries, 1614, p. 584 (Folger STC 5488).
700 1_ Coke, Edward, ǂc Sir, ǂd 1552-1634. ǂt Booke of entries. ǂ5 DFo

Give edited information for holdings note in original host item record. Do not make added entries for removed items.

852 ǂz 1 letter, found inserted on p. 584, removed to manuscript collection (X.c.130).

Manuscript poems in printed books

Manuscript poems in printed books merit special attention: some will receive separate cataloging and all should be included in the Union First Line Index of English Verse.

For book catalogers:

  • Notify the Rare Materials Cataloger by e-mail (cc: the Curator of Manuscripts) whenever you encounter a ms. poem in a printed book
  • Mention the presence of the ms. poem in copy specific note, including author and title (if known) and the first line.

Example:

On F2v, MS. poem beginning: "A man of words and not of deds / is lik a gardane full of weds..." 

Manuscript cataloger:

  • Add the poem to the Union First Line Index of English Verse
  • After consulting with the Curator of Manuscripts, create manuscript record or, if not cataloging separately, edit copy-specific note in the book record to include the phrase "listed in the Union first line index of English verse"

Workflow

Instructions below assume hybrid volumes containing two formats; amend as necessary for hybrid works containing three or four.

Cataloger who first receives the volume:

  • Email the cataloger who handles the other format
    • Indicate if original cataloging is needed or if only a copy-specific note (and any copy-specific tracings &/or genre terms, if appropriate) need to be added to an already existing record
    • Include suggested wording for copy-specific notes, so that it can be easily copied and pasted into record
    • Include correct call number formulation
  • Give to other cataloger (or place on their shelves, if have item in hand)
    • Printed copy of above email
    • Copies of all pertinent bibliographic records, indicating their relationship to each other