Difference between revisions of "General material designation"

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The general material designation, or "GMD," is a term or phrase inserted following an item's title in a catalog record to allow a user to quickly determine what type of material the item is. The GMD was encouraged by the cataloging standard [[Glossary of Folger terminology|AACR2]], which assumed that the majority of a collection would be books, and that any other types of materials (such as manuscripts, microfilm, or audiovisual resources) should be specified. The GMD is slowly being phased out of library catalogs, as new standards and interfaces allow for other ways to display its information. However, the Folger has chosen to continue using and displaying select GMDs in [[Hamnet]] at this time.  
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The general material designation, or "GMD," is a term or phrase inserted in brackets following an item's title in a catalog record to allow a user to quickly determine what type of material the item is - for instance, "manuscript." The GMD was encouraged by the cataloging standard [[Glossary of Folger terminology|AACR2]], which assumed that the majority of a collection would be books, and that any other types of materials (such as manuscripts, microfilm, or audiovisual resources) should be specified. The GMD is slowly being phased out of library catalogs, as new standards and interfaces allow for other ways to display its information. However, the Folger has chosen to continue using and displaying select GMDs in [[Hamnet]] at this time.  
  
 
==Cataloging policy==
 
==Cataloging policy==
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:<code>245 00 ‡a Jonson 1623 ‡h [electronic resource] : ‡b a new almanack and prognostication for this yeere of our Lord God, 1623 : being the third from the leape-yeare : calculated according to art, for the meridian of the famous city of London, ... and may serue for all England / ‡c by Iohn Ionson ...</code>
 
:<code>245 00 ‡a Jonson 1623 ‡h [electronic resource] : ‡b a new almanack and prognostication for this yeere of our Lord God, 1623 : being the third from the leape-yeare : calculated according to art, for the meridian of the famous city of London, ... and may serue for all England / ‡c by Iohn Ionson ...</code>
 
* '''Exception''': if cataloging manuscripts to the [http://rbms.info/dcrm/dcrmmss/ DCRM-MSS] standard, add a descriptive GMD at the end of all other title information but before the statement of responsibility. See DCRM-MSS section 1D for additional information.
 
* '''Exception''': if cataloging manuscripts to the [http://rbms.info/dcrm/dcrmmss/ DCRM-MSS] standard, add a descriptive GMD at the end of all other title information but before the statement of responsibility. See DCRM-MSS section 1D for additional information.
** DCRM-MSS guidelines prefer a more descriptive GMD that can look like free text; check with your supervisor or the curator of manuscripts before altering or removing this information from a record!
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** DCRM-MSS favors descriptive GMDs that can look like free text; check with your supervisor or the curator of manuscripts before altering or removing this information from a record!
  
 
==Searching GMDs in Hamnet==
 
==Searching GMDs in Hamnet==
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==List of GMDs in use at the Folger==
 
==List of GMDs in use at the Folger==
Below is a list of all GMDs that appear in Hamnet records. Please note that some of these represent legacy or unexamined data, and this list may change as those records are updated.
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Catalogers should consistently apply the following GMDs (taken from AACR2 1.1C List 2) to relevant materials:
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: electronic resource
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: game
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: kit
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: manuscript
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: map
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: microform
 +
: motion picture
 +
: music
 +
: realia
 +
: slide
 +
: sound recording
 +
: videorecording
 +
 
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The GMDs below may also appear in Hamnet records. Please note that some of these may be descriptive GMDs in DCRM-MSS-style manuscript records, while others represent legacy or unexamined data, and this list may change as those records are updated.
  
 
: advertising flyer
 
: advertising flyer
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: chart
 
: chart
 
: digital video disk
 
: digital video disk
: electronic resource
 
: game
 
 
: glass bottle
 
: glass bottle
: graphic
 
: kit
 
: manuscript
 
 
: map
 
: map
 
: microfiche
 
: microfiche
 
: microfilm
 
: microfilm
: microform
 
: music
 
 
: negative microfilm
 
: negative microfilm
 
: photocopy
 
: photocopy
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: printed form completed
 
: printed form completed
 
: program
 
: program
: realia
 
 
: scrapbook
 
: scrapbook
: slide
 
 
: slide set
 
: slide set
: sound recording
 
 
: sound recording record
 
: sound recording record
 
: souvenir picture book
 
: souvenir picture book
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: three photocopies
 
: three photocopies
 
: typescript
 
: typescript
: videorecording
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[[Category: Staff policies and procedures]]
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[[Category: Cataloging]]

Revision as of 09:09, 7 October 2016

Ambox notice.png This article is currently a draft.


The general material designation, or "GMD," is a term or phrase inserted in brackets following an item's title in a catalog record to allow a user to quickly determine what type of material the item is - for instance, "manuscript." The GMD was encouraged by the cataloging standard AACR2, which assumed that the majority of a collection would be books, and that any other types of materials (such as manuscripts, microfilm, or audiovisual resources) should be specified. The GMD is slowly being phased out of library catalogs, as new standards and interfaces allow for other ways to display its information. However, the Folger has chosen to continue using and displaying select GMDs in Hamnet at this time.

Cataloging policy

  • GMDs should always be added to manuscripts, electronic resources, audiovisual resources, and microfilm.
  • The GMD is always lowercase and contained inside a set of square brackets.
  • The GMD is added to the MARC 245 field in a subfield ‡h. It follows the subfield ‡a directly, and precedes all other subfields and information, including punctuation.
245 00 ‡a Book of magic, with instructions for invoking spirits, etc. ‡h [manuscript], ‡f ca. 1577-1583.
245 00 ‡a Jonson 1623 ‡h [electronic resource] : ‡b a new almanack and prognostication for this yeere of our Lord God, 1623 : being the third from the leape-yeare : calculated according to art, for the meridian of the famous city of London, ... and may serue for all England / ‡c by Iohn Ionson ...
  • Exception: if cataloging manuscripts to the DCRM-MSS standard, add a descriptive GMD at the end of all other title information but before the statement of responsibility. See DCRM-MSS section 1D for additional information.
    • DCRM-MSS favors descriptive GMDs that can look like free text; check with your supervisor or the curator of manuscripts before altering or removing this information from a record!

Searching GMDs in Hamnet

On the Advanced Search tab, select "Material type [GMD]" from the drop-down menus next to any of the three search boxes, and enter a term from the list below. You can search by GMD alone, or combine it with other searches.

List of GMDs in use at the Folger

Catalogers should consistently apply the following GMDs (taken from AACR2 1.1C List 2) to relevant materials:

electronic resource
game
kit
manuscript
map
microform
motion picture
music
realia
slide
sound recording
videorecording

The GMDs below may also appear in Hamnet records. Please note that some of these may be descriptive GMDs in DCRM-MSS-style manuscript records, while others represent legacy or unexamined data, and this list may change as those records are updated.

advertising flyer
cartographic material
chart
digital video disk
glass bottle
map
microfiche
microfilm
negative microfilm
photocopy
photostat
playbill
poster
press book
press kit
pressbook in box
print
printed form completed
program
scrapbook
slide set
sound recording record
souvenir picture book
souvenir program
stamp
tape recording
text
three photocopies
typescript