Call numbers

Revision as of 15:29, 8 April 2014 by DeborahLeslie (talk | contribs)

Call numbers are unique designations, used to identify and locate physical materials in the library collection. It is synonymous with the term shelfmark.

Ambox notice.png This article contains text copied from legacy files and may or may not reflect current information.

Size designations

General shelving on Decks B and C accommodate the following three sizes: quarto (the default size), folio, and flat (or broadside). Sizes are indicated either in a prefix to the call number (for folio or flat) or a suffix to the call number (for accession books). These size designations have nothing necessarily to do with the bibliogrphical formats of folio and quarto.

  • Quarto: up to and including 30 cm.
  • Folio: 30.1 cm. - 50 cm.; oblong with width 23.1 cm. and up
  • Flat: 50.1 cm. & up; any item whose housing cannot safely hold its weight upright on the shelf.

Preferred font

When making flags and box labels, prefer Palatino Linotype 14 pt.

Art Vault

Uncataloged accessions

ART 252173 (realia) (no designation of whether it's Craven or not: that comes from the catalog record)
ART 241532 (size S) (for prints and drawings in the first room)
ART 246171 (framed) (for framed works; indication of where they're hanging will usually be in Hamnet, but not as part of the call number)
ART 123456 (poster) (for posters, stored rolled on Deck C, opposite the elevator)
ART 242177s (for prints in the Craven collection, in the second room, where the s, m, l, or xl at the end of the number indicates what size paper folder it's in)
ART 242306 (Craven size L) (for re-housed prints in the Craven collection, in the second room)

The distinction between ART xxxxxx and xxxxxx ART no longer applies (it used to indicate degree of cataloging, but that has been replaced by a code in the MARC record). Acc. number call numbers are being converted to ART xxxxxx plus a size designation as they come up.

Cataloged accessions

ART 241- 532 (size S) (for cataloged prints and drawings in the first room)

Other call numbers, alphabetically

ART Box C439.5 no.3 (size L)
ART Box D653.5 no.1 part 6 (size S)
ART Box J48 no.17 (restricted)

(fragile item, not to be given out; digital image available. Shelved in lower right drawers of map cases on Deck C, opposite elevator)

ART Flat a26 no.3 (ART Flat will only ever be a, b, c, or d)
ART File G241 no.2 (size XS)
ART File B621 no.2 PHOTO (size S)
ART File L847t1 C1 no.3 (size S)
ART File S528m5 no.3 copy 1 (size M)
ART File S899h2 no.27 part 10 PHOTO (size XS)

For full list of ART File Cutters for Shakespeare's works, see Art File Shakespeare Cutters

ART Inv. 1004 (a pseudo-accession number; could be any format)
ART Vol. b45 no.24 (ART Vol. will only ever be a, b, c, d, e, or f; always lower-case)
ART Vol. c91 no.6a (always a lower-case letter in the suffix)
Coin Env. 101
Figurine no.12
FPs5 (FP indicates a framed, or formerly framed, painting -- or what was formerly thought to be a painting. Sighhhhh. The letter following FP will only ever be a, b, m, or s)
Wood no.7


PN2598.G3 F5 Ex.ill. copy 4 v.8 no.5

ut Ex.ill. call numbers are being replaced as the items get cataloged and moved to their appropriate homes in the cage, art or manuscript collections)


Uncataloged accessions

The following goes in the 852$h:

  • six-digit accession number
    • preceded by "Sh.Col." or "Sh.Misc." and a space for Shakespeare editions and Shakespeareana, respectively
    • followed by a space and "(folio)" or "(flat)" if oversized

Call numbers derived from accession number

[Unindexed prefix][Space][First three digits][hyphen][space][last three digits, including decimal number in a sammelband][size indication (q, f, or b)]
Call number as displayed in Hamnet Call number as displayed on item Call number as entered in 852 Location
159- 261f 159-
852 8_ ǂb DeckC-Rare ǂh 159- 261f
Example Example Example
Example Example Example
Example Example Example
Example Example Example