Difference between revisions of "Call numbers"

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  852 8_ ǂb DeckC-Rare ǂh PR2752 ǂi 1714a copy 6 v.5 fragment Sh.Col. <br />
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Revision as of 15:30, 16 April 2014

Call numbers are unique designations used to identify and locate physical materials in the library collection. It is synonymous with the term shelfmark. In the MARC record, call numbers and other copy-specific information are encoded in field 852.

Size designations

General shelving on Decks B and C accommodate the following three sizes: quarto (the default size), folio, and flat (or broadside). Sizes are indicated either in a prefix to the call number (for folio or flat) or a suffix to the call number (for accession books). These size designations have nothing necessarily to do with the bibliogrphical formats of folio and quarto.

  • Quarto: up to and including 30 cm.
  • Folio: 30.1 cm. - 50 cm.; oblong with width 23.1 cm. and up
  • Flat: 50.1 cm. & up; any item whose housing cannot safely hold its weight upright on the shelf.

Preferred font

When making flags and box labels, prefer Palatino Linotype.

Capitalization, spacing, and punctuation

The examples below are authoritative.

Archives

Art

Uncataloged accessions

ART 252173 (realia) (no designation of whether it's Craven or not: that comes from the catalog record)
ART 241532 (size S) (for prints and drawings in the first room)
ART 246171 (framed) (for framed works; indication of where they're hanging will usually be in Hamnet, but not as part of the call number)
ART 123456 (poster) (for posters, stored rolled on Deck C, opposite the elevator)
ART 242177s (for prints in the Craven collection, in the second room, where the s, m, l, or xl at the end of the number indicates what size paper folder it's in)
ART 242306 (Craven size L) (for re-housed prints in the Craven collection, in the second room)

The distinction between ART xxxxxx and xxxxxx ART no longer applies (it used to indicate degree of cataloging, but that has been replaced by a code in the MARC record). Acc. number call numbers are being converted to ART xxxxxx plus a size designation as they come up.

Cataloged accessions

ART 241- 532 (size S) (for cataloged prints and drawings in the first room)

Cutter-based call numbers

(For full list of ART Box and ART File Cutters for Shakespeare's works, see Shakespeare cutters for art)

ART Box C439.5 no.3 (size L)
ART Box D653.5 no.1 part 6 (size S)
ART Box J48 no.17 (restricted) (fragile item, not to be given out; digital image available. Shelved in lower right drawers of map cases on Deck C, opposite elevator)
ART File G241 no.2 (size XS)
ART File B621 no.2 PHOTO (size S)
ART File L847t1 C1 no.3 (size S)
ART File S528m5 no.3 copy 1 (size M)
ART File S899h2 no.27 part 10 PHOTO (size XS)

Other call numbers, alphabetically

ART Flat a26 no.3 (ART Flat will only ever be a, b, c, or d)
ART Inv. 1004 (a pseudo-accession number; could be any format)
ART Vol. b45 no.24 (ART Vol. will only ever be a, b, c, d, e, or f; always lower-case)
ART Vol. c91 no.6a (always a lower-case letter in the suffix)
Coin Env. 101
Figurine no.12
FPs5 (FP indicates a framed, or formerly framed, painting -- or what was formerly thought to be a painting. Sighhhhh. The letter following FP will only ever be a, b, m, or s)
Wood no.7

Ex.Ills.

Extra-illustrated (Note that Ex.ill. call numbers are being replaced as the items get cataloged and moved to their appropriate homes in the cage, art or manuscript collections)

PN2598.G3 F5 Ex.ill. copy 4 v.8 no.5

Books

Uncataloged accessions

The following goes in the 852$h:

  • six-digit accession number
    • preceded by "Sh.Col." or "Sh.Misc." and a space for Shakespeare editions and Shakespeareana, respectively
    • followed by a space and "(folio)" or "(flat)" if oversized

Call numbers derived from accession number

[Collection name if any][first three digits][hyphen][space][last three digits, including decimal number for sammelbands][size indication (q, f, or b)]

Plain text MARC encoding On item
Simple accession call number
159- 261f
852 8_ ǂb DeckC-Rare ǂh 159- 261f
159- 
261f
Sammelband
259- 482.2q
852 8_ ǂb DeckC-Rare ǂh 259- 482.2q
259- 
482.2q
Shakespeare Collection
Sh.Col. 266- 326q
852 8_ ǂb DeckC-Rare ǂh Sh.Col. 266- 326q
Sh.Col.
266-
326q
Shakespeare Miscellany
Sh.Misc. 266- 335q
852 8_ ǂb DeckC-Rare ǂh Sh.Misc. 266- 335q
Sh.Misc.
266-
335q

STC call numbers

[Unindexed prefix][Space]["STC" #][space]["copy" #]["item" #]

Plain text MARC encoding On item
Simple STC
STC 22276
852 8_ ǂb DeckB-STC ǂh STC 22276
STC
22276
Folio STC
Folio STC 23048
852 8_ ǂb DeckB-STC ǂk Folio ǂh STC 23048
Folio
STC
23048
STC bound with another STC
STC 3418 Bd.w. STC 3416 copy 2
852 8_ ǂb DeckB-STC ǂk STC 3418 Bd.w. ǂh STC 3415 copy 2
STC
3415
copy 2
STC 14751 copy 8 Bd.w. Folio STC 26145 copy 2
852 8_ ǂb DeckB-STC ǂk STC 14751 Bd.w. Folio ǂh STC 26145 copy 2
Folio
STC
26145
copy 2
Wing bound with an STC
J319 copy 2 Bd.w. STC 21945
852 8_ ǂb DeckB-STC ǂk J319 copy 2 Bd.w. ǂh STC 21945 
STC
21945
Non-STC or Wing item bound with an STC

Note: Wing-era items not in Wing (and therefore without a Wing number) fall into this category

STC 21945 item 16
852 8_ ǂb DeckB-STC ǂh STC 21945 item 16
STC 21945

Cataloged Wings

[Unindexed prefix][Space]["Wing" #][space]["copy" #]["item" #]
"Cataloged Wings" refers to classification based on Wing number, now frozen.

Plain text MARC encoding On item
Simple cataloged Wing
J613.2
852 8_ ǂb DeckC-Rare ǂh J613.2
J613.2
Wing bound with another Cataloged Wing
H1049 copy 2 Bd.w. H1521
852 8_ ǂb DeckC-Rare ǂk H1049 copy 2 Bd.w. ǂh H1521
H1521
Non-STC or Wing item bound with a Cataloged Wing

Note: Wing-era items not in Wing (and therefore without a Wing number) fall into this category

M417 item 11
852 8_ ǂb DeckC-Rare ǂh M417 item 11
M417

Library of Congress call numbers

[Unindexed prefix][Space][Classification number (including first cutter number if there are two)] [Space][Book number (including date, copy numbers, item numbers)]["v." #][location suffix]

For incomplete multi-volume sets, add the volume number to the call number. If the copy comprises only a fragment from one volume, include "fragment" in the call number.

Plain text MARC encoding On item
One cutter number
DA452.S7 1962
852 0_ ǂb DeckB-Mod ǂh DA452 ǂi .S7 1962
DA
452
S7
1962
Two cutter numbers with location
PN2598.G3 M7 1801 Cage
852 0_ ǂb DeckC-Rare ǂh PN2598.G3 ǂi M7 1801 Cage
PN
2598
G3
M7
1801
Cage
Unindexed size prefix with copy number and location
Folio QK41.G4 1975 copy 2 Art Cur.
852 0_ ǂb DeckA-Art ǂk Folio ǂh QK41 ǂi.G4 1975 copy 2 Art Cur. 
Folio
QK
41
G4
1975
copy 2
Art Cur.
Non-standard, LC-like Folger call number
PR2823 1821a copy 2 Sh.Col.
852 0_ ǂb DeckC-Rare ǂh PR2823 ǂi 1821 copy 2 Sh.Col.
PR
2823
1821 
copy 2
Sh.Col.
Copy and volume number
PR2753.P47 1999 copy 2 v.3
852 0_ ǂb DeckB-Mod ǂh PR2753 ǂi .P47 1999 copy 2 v.3
PR
2753
P47
copy 2
v.3
Sammelband
PR1241.R6 v.10 item 3 Cage
852 0_ ǂb DeckC-Rare ǂh PR1241 ǂi .R6 v.10 item 3 Cage
PR
1241
R6
v.10
Cage
Incomplete multi-volume sets
PR2752 1714a copy 4 v.8 Sh.Col.

We have only v. 8 of this set

852 8_ ǂb DeckC-Rare ǂh PR2752 ǂi 1714a copy 4 v.8 Sh.Col.
PR
2752 
1714a 
copy 4 
v.8 
Sh.Col.
PR2752 1714a copy 6 v.5 fragment Sh.Col.

Note: copy 6 contains only one play out of several in one volume of this multi-volume set.

852 8_ ǂb DeckC-Rare ǂh PR2752 ǂi 1714a copy 6 v.5 fragment Sh.Col. 
PR
2752
1714a 
copy 6 
v.5 
fragment 
Sh.Col.

Common location suffixes for LC call numbers

Acq. Dept. 	
Art Cur. 	
Book Cur. 	
Cage 	
Cat. Dept. 	
Deck A Ref.
Ms. Cur. 	
R.R. 	
R.R. Balcony 	
Sh.Col. 	
Sh.Misc.

Manuscripts

[Capital letter][Period][Lowercase letter][Period][Number]

Y.c.7

If parenthetical items follow, then
[Capital letter][Period][Lowercase letter][Period][Number][Space][Left parenthesis][Number][Dash][Number][Right parenthesis]

Y.c.7 (1-11) 

In some cases the page or folio number will also appear in the call number:

W.b.464, fol. 11
Y.d.121, fol. 14v
W.b.492, no. 39
W.a.168, after p. 350
W.b.472, p. 51
W.a.255, front endleaf
W.a.255, front endleaf 13v-14
W.a.255, back endleaf 2r 
V.b.66, section 3, fol. 1-2

And for multiple items after or before the page or folio number:

V.b.264, after p. 434 item 1
V.b.264, after p. 434 item 2

When 2 or more items on the same page are cataloged separately, add a letter to differentiate the call numbers:

W.b.467, fol. 48r (a)
W.b.467, fol. 48r (b) 

Multiple works bound together (one or more types of material, one of which is mss.) with distinct foliation/pagination (see sammelbands)

V.a.593, item 1 
Comment: mss. item
V.a.593, item 2 
Comment: printed item

Single printed title interleaved or otherwise thoroughly integrated with significant manuscript content (to be used when the ms. content is significant enough that it warrants its own catalog record)

M.a.16 ǂm (printed content)
M.a.16 ǂm (ms. content)
ART Vol. d3-4 ǂm (pictorial content)
ART Vol. d3-4 ǂm (ms. content)

Promptbooks

PROMPT
2 Hen.IV
4 

All volumes in multi-volume sets go under a single call number

W.a.273, v. 1-13

Shelved in Manuscript Map Cases on Deck C

852 0_ ǂb DeckC-Rare ǂh X.d.85 ǂm Map case ǂj cs998 ǂx JFP 852 0_ ǂb DeckC-Rare ǂh V.b.323 (1) ǂj MS Add 891 ǂx ly 198709
852 0_ ǂb DeckC-Rare ǂh V.b.323 (2) ǂm Map case ǂj MS Add 891 ǂx ly 198709 

Uncataloged manuscripts, pre-2005
Note: These call numbers are obsolete and were replaced with mss call numbers during the Mss Mellon Grant, 2007-2010.

MS Add 231

Special collections

Uncataloged accessions
The following goes in the 852$h:

six-digit accession number preceded by "PLAYBILL" or "PROGRAM" or "SCRAPBOOK" as appropriate

Note: Playbills are single-page items; programs are multi-page items: don't be confused by programs with the series title "Playbill" or "Stagebill" -- they're still programs, not playbills.

Old call numbers

Furniture 4-1 
(non-collection furniture conserved by Bruce Schuettinger)
BILL Box G2 D84 1754-55, no. 1 
(loose playbill, listed in playbill card catalog)
BILL Vol. G2 D84 1801-02 
(bound volume of playbills, listed in playbill card catalog)
Scrp.Bk. B.9.1
Scrp.Bk. 254822

Still to come

  • LPs
  • cassette tapes
  • reel-to-reel tapes
  • DVDs
  • films
  • other furniture
  • tapestries
  • etc.

External links