MARC 852 Location
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MARC field 852 in the bibliographic and holdings formats contains the call numbers for the described item. It may also contain accession and copy-specific information, as well as private notes that contain the cataloger's initials, date of cataloging or revision, and other staff notes not suitable for public display. Private notes are hidden in the Details and Brief displays in Hamnet, but can be seen in the MARC view.
Commonly-used tags
Indicators
1st = 0 (Library of Congress classification) / 8 (Other scheme) 2nd = blank
Policy and formulation
ǂb Sublocation or collection
Collection, containing physical location. Subsequent holdings on a record with the same location must be given an altered location code.
For non-LC shelfmarks on Deck C: DeckC-Rare / DeckC-R1 / DeckC-R2 etc.
For LC shelfmarks on Deck C (i.e., Cage and Sh.Col.): DeckC-Rare / DeckC-RLC1 / DeckC-RLC2
For non-LC art shelfmarks: DeckB-Art / DeckB-A1 --
For LC art shelfmarks: DeckB-Art / DeckB-ALC1
For microfilm: DeckB-Mic / DeckB-M1
ǂk Call number prefix. These do not index in the shelfmark index. Use "Bd.w." only if this prefix was assigned to the shelfmark for the first item, e.g., ǂk Bd.w. ǂhSTC 7251
ǂh Classification number. For art, the entire shelfmark, except the size designation, will usually go in this subfield.
ǂi Book number. This subfield is used exclusively for LC call numbers
ǂm Size designation. This is used only when we know for certain where the item is housed in the art vault cabinets (i.e. if it has been seen with your own eyes, or has the size hand-written in green on the shelflist or official main entry card).
ǂj Accession number. Currently, all items added to the collection receive a 6-digit accession number. The shelfmarks of most printed rare materials are based on the accession number. Items acquired before this practice may have case numbers, the name of a person, or a date. *If ac or F precedes a six-digit accession number, delete, leaving just the six numerals
- do not delete the cs that precedes case numbers
- if item in hand does not have a case or accession number associated with it, enter no case or acc. number present (if presence or absence can't be determined, e.g. item in hand can't be disturbed in its frame, use no case or acc. number visible)
ǂx Private note for the original cataloger's initials (also, the reviser's initials for substantive revisions on cards; not used during the recon phase), and other notes not suitable for public display.
ǂz Public note