MARC 585 Exhibitions Note

Exhibition history for items in Hamnet gets recorded in the MARC 585 Exhibitions Note. For Exhibitions at the Folger, use the wording from this list when updating Hamnet. Starting in June 2014, openings for multi-page material are also recorded here (between 1982 and 2014, openings were instead recorded on "exhibition history" slips pasted on the inside back cover).

Commonly-used tags

First indicator - Undefined

Second indicator - Undefined

Subfields 

‡a - Exhibitions note (NR)
‡3 - Materials specified (NR)
‡5 - Institution to which field applies (NR)

Policy and formulation

If you encounter an exhibition history slip inside the back cover of an item while cataloging it, add a 585 Exhibitions Note to the item record if one has not already been added, following the templates below. If the exhibition slip lacks information such as the name of the exhibition or the opening, add a partial 585. (You may be able to match the date on an exhibition slip to a named exhibition using the list of Exhibitions at the Folger, but if you are not reasonably certain, it is safer not to include the information in the record.)

585 Washington, D.C., Folger Shakespeare Library. ‡5DFo

Add multiple 585s in descending order (e.g., the earliest exhibition goes in the first 585, the most recent exhibition goes in the last 585).

Voyager instructions

These instructions were originally written for an intern project in which Exhibitions Notes were retroactively added to item records.

  • Open the Cataloging module and make sure the Options > Preferences settings include:
    • General tab: add a subfield 'a' to a new field
    • Validation tab: Bypass MARC Validation; Bypass Authority Control Validation
    • Workflow tab: Display record directly if search results in only one title
  • Find and open the bib record
  • Add a new 585 field in numeric order by MARC field; when an item requires multiple 585 fields, they are added in descending order, with the earliest exhibition in the first 585 (and the most recent exhibition in the last 585)
  • Create a new 585 field by putting the cursor in the field immediately above where the new field should go and pressing the F4 key (shortcut for "insert blank field below").
  • Copy and paste the entire 585 field into the record, replacing the 'XX' with the relevant information.
  • If the Hamnet record covers more than one copy or volume, or has numbered parts as part of the call number (for example, X.d.30 (42)), record the specific copy, part, etc., in a subfield ‡3 as the first element in the field. Do not add punctuation (Hamnet automatically displays the contents of the ‡3 in parentheses).
  • Create a new subfield by pressing the F9 key then the number or letter of the subfield; the system automatically inserts the space after it.) If two or more copies, parts, etc., were exhibited, record them all in the same subfield ‡3 .
  • If the item is not in Hamnet, add it to a list, with the opening, and give the list to the Head of Collection Information Services.
  • Example:
‡3 Copy 1 ‡a Washington, D.C., Folger Shakespeare Library, 2000. Fortune (catalog entry 91). Opening: title page. ‡5DFo

Examples

Outgoing loans

Use the following examples as templates:

585 ‡3 Copy 2 ‡a Bethesda, MD, National Library of Medicine, 2012. Shakespeare's Humours (no catalog). Opening: sig. F4v-G1r. ‡5 DFo
585 ‡a Chicago, Art Institute of Chicago, 2015. Ireland: Crossroads of Art and Design, 1690-1840 (catalog entry 44). ‡5 DFo

Folger exhibitions summer 2014 to the present

  • Shakespeare's the Thing (record updates started June 17, 2014)
585 Washington, D.C., Folger Shakespeare Library, 2014. Shakespeare's the Thing. Opening: XX. ‡5DFo

Folger exhibitions pre-2014 with catalogs

  • Breaking News (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2008-2009. Breaking News (catalog entry XX) ‡5DFo
  • A Decade of Collecting (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2000. Decade of Collecting (catalog entry XX) ‡5DFo
  • Elizabeth I (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2003. Elizabeth I (catalog p. XX) ‡5DFo
  • Fine and Historic Bookbindings (record updates started 5 May 2012)
585 Washington, D.C., Folger Shakespeare Library, 1992. Fine and Historic Bookbindings (catalog entry XX) ‡5DFo
  • Five Years of Acquisitions (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 1990-1991. Five Years of Acquisitions (catalog p. XX) ‡5DFo
  • Folger's Choice (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 1987. Folger's Choice (catalog entry XX) ‡5DFo
  • Fooles and Fricassees (Record updates started 9 April 2012)
585 Washington, D.C., Folger Shakespeare Library, 1999. Fooles and Fricassees (catalog p. XX) ‡5DFo
  • Fortune (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2000. Fortune (catalog entry XX) ‡5DFo
  • Letterwriting in Renaissance England (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2004-2005. Letterwriting in Renaissance England (catalog entry XX) ‡5DFo
  • New World of Wonders (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 1992-1993. New World of Wonders (catalog entry XX) ‡5DFo
  • Noyses, Sounds, and Sweet Aires (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2006. Noyses, Sounds, and Sweet Aires (catalog entry XX) ‡5DFo
  • Reader Revealed (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2001-2002. The Reader Revealed (catalog entry XX) ‡5DFo
  • Reign of the Horse (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 1991. Reign of the Horse (catalog p. XX) ‡5DFo
  • Shakespeare in American Life (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2007. Shakespeare in American Life (catalog entry XX) ‡5DFo
  • Shakespeare's Unruly Women (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 1997. Shakespeare's Unruly Women (catalog p. XX) ‡5DFo
  • Time: the Greatest Innovator (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 1986-1987. Time, the greatest innovator (catalog p. XX) ‡5DFo
  • Vivat Rex! (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2010. Vivat Rex! (catalog entry XX) ‡5DFo
  • Voices for Tolerance in an Age of Persecution (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2004. Voices for Tolerance in an Age of Persecution (catalog entry XX) ‡5DFo
  • Writing on Hands (record updates completed)
585 Washington, D.C., Folger Shakespeare Library, 2000-2001. Writing on Hands (catalog entry XX) ‡5DFo

Reading Room exhibition binders

The entries for exhibitions with catalogs should be checked again; there may be some items listed on the binders that did not make it into the catalog. In those cases, use the 585 forms given below, which do not have page or catalog entry numbers.

Binder Sept 2009-present Record updates completed through Manifold Greatness

  • Imagining China
585 Washington, D.C., Folger Shakespeare Library, 2009-2010. Imagining China. ‡5DFo
  • Extending the Book
585 Washington, D.C., Folger Shakespeare Library, 2010. Extending the Book. ‡5DFo
  • Lost at Sea
585 Washington, D.C., Folger Shakespeare Library, 2010. Lost at Sea. ‡5DFo
  • Beyond Home Remedy
585 Washington, D.C., Folger Shakespeare Library, 2011. Beyond Home Remedy. ‡5DFo
  • Fame, Fortune, and Theft
585 Washington, D.C., Folger Shakespeare Library, 2011. Fame, Fortune, and Theft. ‡5DFo
  • Manifold Greatness
585 Washington, D.C., Folger Shakespeare Library, 2011-2012. Manifold Greatness. ‡5DFo

Binder Nov 2004-August 2009 Record updates not started

  • David Garrick
585 Washington, D.C., Folger Shakespeare Library, 2005. David Garrick. ‡5DFo
  • Consuming Splendor
585 Washington, D.C., Folger Shakespeare Library, 2005. Consuming Splendor. ‡5DFo
  • Golden Lads and Lasses
585 Washington, D.C., Folger Shakespeare Library, 2006. Golden Lads and Lasses. ‡5DFo
  • Technologies of Writing in the Age of Print
585 Washington, D.C., Folger Shakespeare Library, 2006-2007. Technologies of Writing in the Age of Print. ‡5DFo
  • Marketing Shakespeare
585 Washington, D.C., Folger Shakespeare Library, 2007. Marketing Shakespeare. ‡5DFo
  • History in the Making
585 Washington, D.C., Folger Shakespeare Library, 2008. History in the Making. ‡5DFo
  • Now Thrive the Armorers
585 Washington, D.C., Folger Shakespeare Library, 2008. Now Thrive the Armorers. ‡5DFo
  • To Sleep Perchance to Dream
585 Washington, D.C., Folger Shakespeare Library, 2009. To Sleep Perchance to Dream. ‡5DFo
  • The Curatorial Eye
585 Washington, D.C., Folger Shakespeare Library, 2009. The Curatorial Eye. ‡5DFo