Call numbers
Call numbers are unique designations used to identify and locate physical materials in the library collection. It is synonymous with the term shelfmark. In the MARC record, call numbers and other copy-specific information are encoded in field 852.
Size designations
General shelving on Decks B and C accommodate the following three sizes: quarto (the default size), folio, and flat (or broadside). Sizes are indicated either in a prefix to the call number (for folio or flat) or a suffix to the call number (for accession books). These size designations have nothing necessarily to do with the bibliogrphical formats of folio and quarto.
- Quarto: up to and including 30 cm.
- Folio: 30.1 cm. - 50 cm.; oblong with width 23.1 cm. and up
- Flat: 50.1 cm. & up; any item whose housing cannot safely hold its weight upright on the shelf.
Preferred font
When making flags and box labels, prefer Palatino Linotype.
Capitalization, spacing, and punctuation
The examples below are authoritative.
Archives
Art
Uncataloged accessions
ART 252173 (realia)(no designation of whether it's Craven or not: that comes from the catalog record)ART 241532 (size S)(for prints and drawings in the first room)ART 246171 (framed)(for framed works; indication of where they're hanging will usually be in Hamnet, but not as part of the call number)ART 123456 (poster)(for posters, stored rolled on Deck C, opposite the elevator)ART 242177s(for prints in the Craven collection, in the second room, where the s, m, l, or xl at the end of the number indicates what size paper folder it's in)ART 242306 (Craven size L)(for re-housed prints in the Craven collection, in the second room)
The distinction between ART xxxxxx and xxxxxx ART no longer applies (it used to indicate degree of cataloging, but that has been replaced by a code in the MARC record). Acc. number call numbers are being converted to ART xxxxxx plus a size designation as they come up.
Cataloged accessions
ART 241- 532 (size S)(for cataloged prints and drawings in the first room)
Cutter-based call numbers
(For full list of ART Box and ART File Cutters for Shakespeare's works, see Shakespeare cutters for art)
ART Box C439.5 no.3 (size L)ART Box D653.5 no.1 part 6 (size S)ART Box J48 no.17 (restricted)(fragile item, not to be given out; digital image available. Shelved in lower right drawers of map cases on Deck C, opposite elevator)ART File G241 no.2 (size XS)ART File B621 no.2 PHOTO (size S)ART File L847t1 C1 no.3 (size S)ART File S528m5 no.3 copy 1 (size M)ART File S899h2 no.27 part 10 PHOTO (size XS)
Other call numbers, alphabetically
ART Flat a26 no.3(ART Flat will only ever be a, b, c, or d)ART Inv. 1004(a pseudo-accession number; could be any format)ART Vol. b45 no.24(ART Vol. will only ever be a, b, c, d, e, or f; always lower-case)ART Vol. c91 no.6a(always a lower-case letter in the suffix)Coin Env. 101Figurine no.12FPs5(FP indicates a framed, or formerly framed, painting -- or what was formerly thought to be a painting. Sighhhhh. The letter following FP will only ever be a, b, m, or s)Wood no.7
Ex.Ills.
Extra-illustrated (Note that Ex.ill. call numbers are being replaced as the items get cataloged and moved to their appropriate homes in the cage, art or manuscript collections)
PN2598.G3 F5 Ex.ill. copy 4 v.8 no.5
Books
Uncataloged accessions
The following goes in the 852$h:
- six-digit accession number
- preceded by "Sh.Col." or "Sh.Misc." and a space for Shakespeare editions and Shakespeareana, respectively
- followed by a space and "(folio)" or "(flat)" if oversized
Call numbers derived from accession number
[Collection name if any][first three digits][hyphen][space][last three digits, including decimal number for sammelbands][size indication (q, f, or b)]
| Plain text | MARC encoding | On item |
|---|---|---|
| Simple accession call number | ||
| 159- 261f |
852 8_ ǂb DeckC-Rare ǂh 159- 261f |
159- 261f |
| Sammelband | ||
| 259- 482.2q |
852 8_ ǂb DeckC-Rare ǂh 259- 482.2q |
259- 482.2q |
| Shakespeare Collection | ||
| Sh.Col. 266- 326q |
852 8_ ǂb DeckC-Rare ǂh Sh.Col. 266- 326q |
Sh.Col. 266- 326q |
| Shakespeare Miscellany | ||
| Sh.Misc. 266- 335q |
852 8_ ǂb DeckC-Rare ǂh Sh.Misc. 266- 335q |
Sh.Misc. 266- 335q |
STC call numbers
[Unindexed prefix][Space]["STC" #][space]["copy" #]["item" #]
| Plain text | MARC encoding | On item |
|---|---|---|
| Simple STC | ||
| STC 22276 |
852 8_ ǂb DeckB-STC ǂh STC 22276 |
STC 22276 |
| Folio STC | ||
| Folio STC 23048 |
852 8_ ǂb DeckB-STC ǂk Folio ǂh STC 23048 |
Folio STC 23048 |
| STC bound with another STC | ||
| STC 3418 Bd.w. STC 3416 copy 2 |
852 8_ ǂb DeckB-STC ǂk STC 3418 Bd.w. ǂh STC 3415 copy 2 |
STC 3415 copy 2 |
| STC 14751 copy 8 Bd.w. Folio STC 26145 copy 2 |
852 8_ ǂb DeckB-STC ǂk STC 14751 Bd.w. Folio ǂh STC 26145 copy 2 |
Folio STC 26145 copy 2 |
| Wing bound with an STC | ||
| J319 copy 2 Bd.w. STC 21945 |
852 8_ ǂb DeckB-STC ǂk J319 copy 2 Bd.w. ǂh STC 21945 |
STC 21945 |
| Non-STC or Wing item bound with an STC Note: Wing-era items not in Wing (and therefore without a Wing number) fall into this category | ||
| STC 21945 item 16 |
852 8_ ǂb DeckB-STC ǂh STC 21945 item 16 |
STC 21945 |
Cataloged Wings
[Unindexed prefix][Space]["Wing" #][space]["copy" #]["item" #]
"Cataloged Wings" refers to classification based on Wing number, now frozen.
| Plain text | MARC encoding | On item |
|---|---|---|
| Simple cataloged Wing | ||
| J613.2 |
852 8_ ǂb DeckC-Rare ǂh J613.2 |
J613.2 |
| Wing bound with another Cataloged Wing | ||
| H1049 copy 2 Bd.w. H1521 |
852 8_ ǂb DeckC-Rare ǂk H1049 copy 2 Bd.w. ǂh H1521 |
H1521 |
| Non-STC or Wing item bound with a Cataloged Wing
Note: Wing-era items not in Wing (and therefore without a Wing number) fall into this category | ||
| M417 item 11 |
852 8_ ǂb DeckC-Rare ǂh M417 item 11 |
M417 |
Library of Congress call numbers
[Unindexed prefix][Space][Classification number (including first cutter number if there are two)] [Space][Book number (including date, copy numbers, item numbers)]["v." #][location suffix]
For incomplete multi-volume sets, add the volume number to the call number. If the copy comprises only a fragment from one volume, include "fragment" in the call number.
| Plain text | MARC encoding | On item |
|---|---|---|
| One cutter number | ||
| DA452.S7 1962 |
852 0_ ǂb DeckB-Mod ǂh DA452 ǂi .S7 1962 |
DA 452 S7 1962 |
| Two cutter numbers with location | ||
| PN2598.G3 M7 1801 Cage |
852 0_ ǂb DeckC-Rare ǂh PN2598.G3 ǂi M7 1801 Cage |
PN 2598 G3 M7 1801 Cage |
| Unindexed size prefix with copy number and location | ||
| Folio QK41.G4 1975 copy 2 Art Cur. |
852 0_ ǂb DeckA-Art ǂk Folio ǂh QK41 ǂi.G4 1975 copy 2 Art Cur. |
Folio QK 41 G4 1975 copy 2 Art Cur. |
| Non-standard, LC-like Folger call number | ||
| PR2823 1821a copy 2 Sh.Col. |
852 0_ ǂb DeckC-Rare ǂh PR2823 ǂi 1821 copy 2 Sh.Col. |
PR 2823 1821 copy 2 Sh.Col. |
| Copy and volume number | ||
| PR2753.P47 1999 copy 2 v.3 |
852 0_ ǂb DeckB-Mod ǂh PR2753 ǂi .P47 1999 copy 2 v.3 |
PR 2753 P47 copy 2 v.3 |
| Sammelband | ||
| PR1241.R6 v.10 item 3 Cage |
852 0_ ǂb DeckC-Rare ǂh PR1241 ǂi .R6 v.10 item 3 Cage |
PR 1241 R6 v.10 Cage |
| Incomplete multi-volume sets | ||
| PR2752 1714a copy 4 v.8 Sh.Col. We have only v. 8 of this set |
852 8_ ǂb DeckC-Rare ǂh PR2752 ǂi 1714a copy 4 v.8 Sh.Col. |
PR 2752 1714a copy 4 v.8 Sh.Col. |
| PR2752 1714a copy 6 v.5 fragment Sh.Col. |
852 8_ ǂb DeckC-Rare ǂh PR2752 ǂi 1714a copy 6 v.5 fragment Sh.Col. Note: copy 6 contains only one play out of several in one volume of this multi-volume set. |
PR 2752 1714a copy 6 v.5 fragment Sh.Col. |
Common location suffixes for LC call numbers
Acq. Dept. Art Cur. Book Cur. Cage Cat. Dept. Deck A Ref. Ms. Cur. R.R. R.R. Balcony Sh.Col. Sh.Misc.
Manuscripts
[Capital letter][Period][Lowercase letter][Period][Number]
Y.c.7
If parenthetical items follow, then
[Capital letter][Period][Lowercase letter][Period][Number][Space][Left parenthesis][Number][Dash][Number][Right parenthesis]
Y.c.7 (1-11)
In some cases the page or folio number will also appear in the call number:
W.b.464, fol. 11 Y.d.121, fol. 14v W.b.492, no. 39 W.a.168, after p. 350 W.b.472, p. 51 W.a.255, front endleaf W.a.255, front endleaf 13v-14 W.a.255, back endleaf 2r V.b.66, section 3, fol. 1-2
And for multiple items after or before the page or folio number:
V.b.264, after p. 434 item 1 V.b.264, after p. 434 item 2
When 2 or more items on the same page are cataloged separately, add a letter to differentiate the call numbers:
W.b.467, fol. 48r (a) W.b.467, fol. 48r (b)
Multiple works bound together (one or more types of material, one of which is mss.) with distinct foliation/pagination (see sammelbands)
V.a.593, item 1
- Comment: mss. item
V.a.593, item 2
- Comment: printed item
Single printed title interleaved or otherwise thoroughly integrated with significant manuscript content (to be used when the ms. content is significant enough that it warrants its own catalog record)
M.a.16 ǂm (printed content) M.a.16 ǂm (ms. content)
ART Vol. d3-4 ǂm (pictorial content) ART Vol. d3-4 ǂm (ms. content)
Promptbooks
PROMPT 2 Hen.IV 4
All volumes in multi-volume sets go under a single call number
W.a.273, v. 1-13
Shelved in Manuscript Map Cases on Deck C
852 0_ ǂb DeckC-Rare ǂh X.d.85 ǂm Map case ǂj cs998 ǂx JFP 852 0_ ǂb DeckC-Rare ǂh V.b.323 (1) ǂj MS Add 891 ǂx ly 198709 852 0_ ǂb DeckC-Rare ǂh V.b.323 (2) ǂm Map case ǂj MS Add 891 ǂx ly 198709
Uncataloged manuscripts, pre-2005
Note: These call numbers are obsolete and were replaced with mss call numbers during the Mss Mellon Grant, 2007-2010.
MS Add 231
Special collections
Uncataloged accessions
The following goes in the 852$h:
- six-digit accession number preceded by "PLAYBILL" or "PROGRAM" or "SCRAPBOOK" as appropriate
Note: Playbills are single-page items; programs are multi-page items: don't be confused by programs with the series title "Playbill" or "Stagebill" -- they're still programs, not playbills.
Old call numbers
Furniture 4-1
- (non-collection furniture conserved by Bruce Schuettinger)
BILL Box G2 D84 1754-55, no. 1
- (loose playbill, listed in playbill card catalog)
BILL Vol. G2 D84 1801-02
- (bound volume of playbills, listed in playbill card catalog)
Scrp.Bk. B.9.1 Scrp.Bk. 254822
Still to come
- LPs
- cassette tapes
- reel-to-reel tapes
- DVDs
- films
- other furniture
- tapestries
- etc.