Loose material in books: Difference between revisions
(→‎Staff procedures: General editing)
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== Staff procedures ==
== Staff procedures ==
===General procedures===
In case of doubt, consult supervisor, curator, or conservator
* Make a copy note describing what is laid in, attached, or affixed, and where. 
* Insert an attention flag, giving summary of same information 
* For publisher's advertisements and other material that carries no information about provenance or readership, remove to curatorial file and make a brief descriptive note
** generally no need to give location within the item
** only save one when there are multiple identical ones in a single work
* When in doubt, especially when a lot of work would be involved, consult supervisor first
 
=== Items laid in (loose material)===  
=== Items laid in (loose material)===  
* Keep laid-in material where it is found as long as it doesn't put stress on the binding  
* Keep laid-in material where it is found, as long as it doesn't put stress on the binding  
* In the copy note, describe what is laid in and where  
* Make a copy note, giving a summary of what and where found
* Write shelfmark and location found on the item itself, using standard procedures for writing on collection materials
* Write shelfmark and location on the item itself, using standard procedures for writing on collection materials
* If laid-in item is very acidic (for example, newspaper clippings) or otherwise may damage the rare material, and if appropriate, fold buffered paper around it and keep it in place  
* If laid-in item is small, very acidic (for example, newspaper clippings), or otherwise may damage the rare material, fold buffered paper around it and keep it in place  
* Add an attention flag for loose materials
* For laid-in items considered too bulky to keep in place, or in case of any doubt, consult curator 


=== Items attached or affixed ===
=== Items attached or affixed ===
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* Insert buffered paper or ask conservation to mount Japanese paper to protect from metal pins or other rusty things, acidic paper, etc.
* Insert buffered paper or ask conservation to mount Japanese paper to protect from metal pins or other rusty things, acidic paper, etc.


=== Laid-in items removed to curatorial file or case file ===
=== Loose items to be removed from book ===
* Mailing labels, booksellers' descriptions, and the like dealing with Folger Library purchase of books can be removed to the curatorial file. If it relates to Mr. and Mrs. Folger's purchase, remove to case file instead (filed by case number; if there isn't a file for that case number yet, start one; if the case number is unknown, remove to curatorial file.)
* Accession/acquisition-based items, such as bookseller descriptions, or shipping labels
* Make copy note describing what has been removed  
** relating to Mr. and Mrs. Folger's purchase, remove to case file  
*** if there isn't a file for that case number yet, start one
*** if the case number is unknown, remove to curatorial file
*** make a copy note with general description of the removed material; it is not necessary to indicate where the material was found
** relating to Folger Library purchase, discard' do not make a copy note '''(or remove to curatorial file and make copy note?) '''


=== Manuscript material===
* Organic materials which might prove detrimental to the book, such as flowers, leaves, etc., remove to the curatorial file (unless there's evidence for mold or pests), and make copy note
* Notify the curator of manuscripts about any letters found for further instructions,  
=== Special considerations===
* In case of doubt* ask curator. This should be done routinely as we are getting used to this new policy.
* Consult the curator of manuscripts about extraneous manuscript material  


If an item has become part of the content, such as a contemporary ms. note concerning the text pinned within the book, extraneous materials should be left with the book, and described in the copy-specific note as to location within the book, as well as an idea of content
If an item has become part of the content, such as a contemporary ms. note concerning the text pinned within the book, extraneous materials should be left with the book, and described in the copy-specific note as to location within the book, as well as an idea of content


The following should be removed:
The following should be removed:
* accession/acquisition-based items, such as bookseller descriptions or shipping labels
*  
* organic materials which might prove detrimental to the book, such as flowers, leaves, etc.
* When in doubt as to the potential harmful nature of leaving an item within the book, consult curator(s) and/or conservators for an opinion. If it is determined that the item should be removed, it is to be sent to the Curatorial File, noting location within book and shelf-mark, etc.


[[Category:Description]]
[[Category:Description]]
[[Category:Staff policies and procedures]]
[[Category:Staff policies and procedures]]

Revision as of 17:29, 14 March 2014

Loose materials are sometimes found in bound collection materials. Current Folger policy for vault items favors keeping anything relating to the history, readership, or use of materials with the materials themselves, making reasonable accommodation against damage. This article contains policy and procedures for dealing with things found in books.

Staff procedures

In case of doubt, consult supervisor, curator, or conservator

Items laid in (loose material)

  • Keep laid-in material where it is found, as long as it doesn't put stress on the binding
  • Make a copy note, giving a summary of what and where found
  • Write shelfmark and location on the item itself, using standard procedures for writing on collection materials
  • If laid-in item is small, very acidic (for example, newspaper clippings), or otherwise may damage the rare material, fold buffered paper around it and keep it in place
  • Add an attention flag for loose materials
  • For laid-in items considered too bulky to keep in place, or in case of any doubt, consult curator

Items attached or affixed

  • Leave in place unless damage is actively occurring
  • Insert buffered paper or ask conservation to mount Japanese paper to protect from metal pins or other rusty things, acidic paper, etc.

Loose items to be removed from book

  • Accession/acquisition-based items, such as bookseller descriptions, or shipping labels
    • relating to Mr. and Mrs. Folger's purchase, remove to case file
      • if there isn't a file for that case number yet, start one
      • if the case number is unknown, remove to curatorial file
      • make a copy note with general description of the removed material; it is not necessary to indicate where the material was found
    • relating to Folger Library purchase, discard' do not make a copy note (or remove to curatorial file and make copy note?)
  • Organic materials which might prove detrimental to the book, such as flowers, leaves, etc., remove to the curatorial file (unless there's evidence for mold or pests), and make copy note

Special considerations

  • Consult the curator of manuscripts about extraneous manuscript material

If an item has become part of the content, such as a contemporary ms. note concerning the text pinned within the book, extraneous materials should be left with the book, and described in the copy-specific note as to location within the book, as well as an idea of content

The following should be removed: