MARC 852 Location: Difference between revisions

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MARC field 852 in the bibliographic and holdings formats contains the call numbers for the described item. (See [[call numbers]] for information on formulating the call number portion of field 852.) It may also contain accession and [[copy-specific information]], as well as private notes that contain the cataloger's initials, date of cataloging or revision, and other staff notes not suitable for public display. Private notes are hidden in the Details and Brief displays in [[Hamnet]], but can be seen in the MARC view.


MARC field 852 in the bibliographic and holdings formats contains the [[call number]]s for the described item. It may also contain accession and [[copy-specific information]], as well as private notes that contain the cataloger's initials, date of cataloging or revision, and other staff notes not suitable for public display. Private notes are hidden in the Details and Brief displays in [[Hamnet]], but can be seen in the MARC view.
==Policy and formulation==


==Commonly-used tags==
Indicators
Indicators
  1st = 0 (Library of Congress classification) / 8 (Other scheme)  
  1st = 0 (Library of Congress classification) | 8 (Other scheme)  
  2nd = blank
  2nd = blank  


==Policy and formulation==
Subfield delimiters
  ǂb  Sublocation or collection
  ǂb  Sublocation or collection
Collection, containing physical location. Subsequent holdings on a record with the same location must be given an altered location code.
:Used in Folger cataloging to identify the physical location of the collection.  
For non-LC shelfmarks on Deck C: DeckC-Rare / DeckC-R1 / DeckC-R2 etc.
: Examples: <code>ǂb DeckB-Art | ǂb DeckC-Rare</code>
        For LC shelfmarks on Deck C (i.e., Cage and Sh.Col.): DeckC-Rare / DeckC-RLC1 / DeckC-RLC2
 
        For non-LC art shelfmarks: DeckB-Art / DeckB-A1 --
ǂd Former shelving location
        For LC art shelfmarks: DeckB-Art / DeckB-ALC1
: As of 18 April 2014, old call numbers for reclassified material go here, including those preceded by a size designation. This subfield generates the Hamnet display label "Former call number." Example: <code>ǂd Folio STC 9668 Bd.w. STC 9557 v.3</code>
        For microfilm: DeckB-Mic / DeckB-M1
 
ǂk Call number prefix
: This subfield is excluded from the left-anchored call number search. Folger cataloging (as of 18 April 2014) makes no general use of this subfield.


  ǂk Call number prefix. These do not index in the shelfmark index. Use "Bd.w." only if this prefix was assigned to the shelfmark for the first item, e.g., ǂk Bd.w. ǂhSTC 7251
  ǂh Classification part
* For local call numbers, the entire string except the size designation goes in this subfield.
* For LC call numbers, holds the part of the call number specifying the subject. If there is one cutter, everything preceding the cutter goes in the ǂh. If there are two cutters, everything preceding the first cutter goes in the ǂh. If there is a date and no cutter, everything preceding the date in the ǂh. Examples:


  ǂh Classification number. For art, the entire shelfmark, except the size designation, will usually go in this subfield.  
: Full call number: DA615.O3 1720 Cage. Encoded: <code> ǂh DA615</code>
: Full call number: PR9619.3.K55 C66 2008. Encoded: <code>ǂh PR9619.3.K55</code>


  ǂi Book number. This subfield is used exclusively for LC call numbers  
  ǂi Item part
: This subfield is used exclusively for LC call numbers.
* If there is one cutter, the cutter and everything following goes in the ǂi. If there are two cutters, the second cutter and everything following goes in the  ǂi. If there is a date and no cutter, the date and everything following goes in the ǂi. Examples:
: Full call number: DA615.O3 1720 Cage. Encoded: <code>ǂi .O3 1720 Cage</code> 
: Full call number: PR9619.3.K55 C66 2008. Encoded: <coded>ǂi C66 2008</code> 


  ǂm Size designation. This is used only when we know for certain where the item is housed in the art vault cabinets (i.e. if it has been seen with your own eyes, or has the size hand-written in green on the shelflist or official main entry card).  
  ǂm Call number suffix
: Used in Folger call numbers to designate the physical location material is shelved based on the size of the carrier (not necessarily the size of the object itself). Examples: <code>ǂm (size M) | ǂm (folio)</code>


  ǂj Accession number. Currently, all items added to the collection receive a 6-digit accession number. The shelfmarks of most printed rare materials are based on the accession number. Items acquired before this practice may have case numbers, the name of a person, or a date. *If ac or F precedes a six-digit accession number, delete, leaving just the six numerals
  ǂj Shelving control number
        - do not delete the cs that precedes case numbers
: Used in Folger records for the [[Accession numbers | accession number]]
        - if item in hand does not have a case or accession number associated with it, enter no case or acc. number present (if presence or absence can't be determined, e.g. item in hand can't be disturbed in its frame, use no case or acc. number visible)
:* All vault materials added to the collection receive a 6-digit accession number. The call numbers of most printed rare materials are based on the accession number. Items acquired before this practice may have case numbers, the name of a person, or a date.
:* Case numbers are 4-digit numbers up to number. Record the number preceded by 'cs', no space. Example: <code>ǂj cs1493</code>
:* The books donated by Henry N. Paul were given 4-digit accession numbers in the 6xxx range. Record the 4-digit number only. Example: <code>ǂj 6811</code>
:* Separate the units of date-based accession numbers with a period. Example: <code>ǂj 12.30.44</code>
:*'F' or 'ac' usually precedes the six-digit accession number as written in the item. Record the 6-digit number only. Example: <code>ǂj 256644</code>
:*If item in hand lacks a case or accession number, record <code>ǂj No case or acc. number present</code>
:*In the case of framed art or other material where an accession number would be hidden, record <code>ǂj No case or acc. number visible</code>


  ǂx Private note for the original cataloger's initials (also, the reviser's initials for substantive revisions on cards; not used during the recon phase), and other notes not suitable for public display.
  ǂx Nonpublic note
: Private note for the initials and date of the cataloger and reviser, and other notes not suitable for public display.


  ǂz Public note  
  ǂz Public note  
: Copy-specific information


==External links==
==External links==

Revision as of 14:20, 18 April 2014

MARC field 852 in the bibliographic and holdings formats contains the call numbers for the described item. (See call numbers for information on formulating the call number portion of field 852.) It may also contain accession and copy-specific information, as well as private notes that contain the cataloger's initials, date of cataloging or revision, and other staff notes not suitable for public display. Private notes are hidden in the Details and Brief displays in Hamnet, but can be seen in the MARC view.

Policy and formulation

Indicators 

1st = 0 (Library of Congress classification) | 8 (Other scheme) 
2nd = blank

Subfield delimiters 

ǂb  Sublocation or collection
Used in Folger cataloging to identify the physical location of the collection.
Examples: ǂb DeckB-Art | ǂb DeckC-Rare
ǂd Former shelving location
As of 18 April 2014, old call numbers for reclassified material go here, including those preceded by a size designation. This subfield generates the Hamnet display label "Former call number." Example: ǂd Folio STC 9668 Bd.w. STC 9557 v.3
ǂk Call number prefix
This subfield is excluded from the left-anchored call number search. Folger cataloging (as of 18 April 2014) makes no general use of this subfield.
ǂh Classification part
  • For local call numbers, the entire string except the size designation goes in this subfield.
  • For LC call numbers, holds the part of the call number specifying the subject. If there is one cutter, everything preceding the cutter goes in the ǂh. If there are two cutters, everything preceding the first cutter goes in the ǂh. If there is a date and no cutter, everything preceding the date in the ǂh. Examples:
Full call number: DA615.O3 1720 Cage. Encoded: ǂh DA615
Full call number: PR9619.3.K55 C66 2008. Encoded: ǂh PR9619.3.K55
ǂi Item part
This subfield is used exclusively for LC call numbers.
  • If there is one cutter, the cutter and everything following goes in the ǂi. If there are two cutters, the second cutter and everything following goes in the ǂi. If there is a date and no cutter, the date and everything following goes in the ǂi. Examples:
Full call number: DA615.O3 1720 Cage. Encoded: ǂi .O3 1720 Cage
Full call number: PR9619.3.K55 C66 2008. Encoded: <coded>ǂi C66 2008
ǂm Call number suffix
Used in Folger call numbers to designate the physical location material is shelved based on the size of the carrier (not necessarily the size of the object itself). Examples: ǂm (size M) | ǂm (folio)
ǂj Shelving control number
Used in Folger records for the accession number
  • All vault materials added to the collection receive a 6-digit accession number. The call numbers of most printed rare materials are based on the accession number. Items acquired before this practice may have case numbers, the name of a person, or a date.
  • Case numbers are 4-digit numbers up to number. Record the number preceded by 'cs', no space. Example: ǂj cs1493
  • The books donated by Henry N. Paul were given 4-digit accession numbers in the 6xxx range. Record the 4-digit number only. Example: ǂj 6811
  • Separate the units of date-based accession numbers with a period. Example: ǂj 12.30.44
  • 'F' or 'ac' usually precedes the six-digit accession number as written in the item. Record the 6-digit number only. Example: ǂj 256644
  • If item in hand lacks a case or accession number, record ǂj No case or acc. number present
  • In the case of framed art or other material where an accession number would be hidden, record ǂj No case or acc. number visible
ǂx Nonpublic note
Private note for the initials and date of the cataloger and reviser, and other notes not suitable for public display.
ǂz Public note
Copy-specific information

External links