MARC records from vendors

MARC records supplied by vendors require editing before they can be batch-loaded into the catalog. This page describes edits that need to be made to all vendor-supplied records.

Printed resources

Fields to add

• 500__ $a This record was provided by a vendor. It may contain incorrect or incomplete information. $5 DFo
• 980__ $a BIB
• 983__ $a Not-vault

Online facsimiles

Delete:

• 506 Restrictions on access (Folger reserves this for physical restrictions; license restrictions are implicit in 852$h)
• 538 ("Mode of access: Internet" and "Mode of access: WWW" are no longer necessary)

Replace, if necessary:

• LDR/06: do not use "m" for digital or digitized documents
• LDR/06: for digitized manuscripts, use codes t, d, and f (Folger practice is contrary to OCLC, which considers digitized manuscripts to be "published" resources)
• 008/23: use "o" ("online") not "s" ("electronic")
• 006 for digital documents: m\\\\\\\\d\\\\\\\\
• 007 for digital documents: cr\un\---uuuua (in theory, "color" and "antecedent/source" could be coded something other than "unknown" but in practice, we want the records to remain valid if a vendor replaces page images scanned from microfilm with page images scanned from the original)
• Link text in 852 other than $u if they don't make sense for the Folger catalog

Move:

• Vendor 001 and 003 move to 035, in this format and order: (003)001

Add:

 245%% $$h[electronic resource]
 500__ $$aThis record was provided by a vendor. It may contain incorrect or incomplete information.$$5 DFo
 5831_ $$abatch edited$$cyyyy-mm-dd$$kEB$$xMarcEdit Task$$2local$$5DFo
 5831_ $$abatch loaded$$cyyyy-mm-dd$$kEB$$xfrom edited vendor records$$2local$$5DFo
 852__ $$aUS-DFo$$bEleRes$$hAvailable offsite via https://request.folger.edu
 980__ $$aBIB
 983__ $$aOnline

Don't worry about:

• 040$d (because editing by Folger staff is automatically recorded in TIND record history and manually recorded in MARC 583)

List of resources with vendor-supplied record sets

• ACLS Humanities E-Book collection
• Oxford Scholarly Editions Online (OSEO): 272 records
  • Remove individual records for each volume of Martin Wiggins and Catherine Richardson, British Drama 1533–1642: A Catalogue in favor of one record for the entire set (rec id 544900]): subject headings are identical, and tables of contents are very incomplete (e.g. v. 1 covers 1533-1566 with entries for 440 plays, but table of contents only has entries for 37 plays, and goes to the start of 1537)

• Adam Matthew databases (from https://www.amdigital.co.uk/support/marc-records, login not required)
  • Early Modern England: 772 records
  • Literary Manuscripts Leeds: 190 records
  • Literary Print Culture: 1,908 records
  • Perdita Manuscripts, 1500-1700: 216 records
  • Shakespeare in performance: 1,138 records
  • Shakespeare's Globe Archive: 1,759 records for documents, 26 records for non-musical recordings (oral history interviews)
  • Virginia Company Archives: 2,899 records
• Gale databases (by request, except for British Literary Manuscripts)
  • British Literary Manuscripts (from https://support.gale.com/marc/, login not required)
    • 17 records for source microfilm collection titles (leads to description and targeted search)
    • 7 records for targeted searches for each of seven parts of the Medieval literary and historical manuscripts in the Cotton Collection, British Library, London
    • replace =[LOCATIONID] with =wash46354
    • LDR, 006, and 007 are okay as-is, but change "s" to "o" in 008/23
    • ignore the lack of a 300 (the records use the imprint of the original microfilm sets, so adding "1 online resource" would require updating imprint and fixed field dates to match the database)
  • Burney Collection Newspapers
  • Eighteenth century collections online (ECCO)
  • Nichols Newspapers Collection
  • British Theatre, Music, and Literature: High and Popular Culture (from Nineteenth Century Collections Online)
• ProQuest databases
  • Early English books online (EEBO)

Resources without vendor records for individual titles

• Gale databases
  • State papers online : the government of Britain, 1509-1714.

MarcEdit Tasks and Notepad++ Macros

Gale British Literary Manuscripts Online

1. Break file from .mrc to .mrk and open in MarcEditor
2. Tools > Manage tasks > Edit Gale BLM Records to update yyyy-mm-dd in 583s
3. Tools > Assigned tasks > Gale BLM Records
4. Save as MARC XML
5. Open in Notepad++ > Macro > Gale BLM TIND XML
6. Batch upload in TIND