Authority control: Difference between revisions

Revision as of 18:15, 10 December 2014

Authority control in a library environment is the establishment and maintenance of consistent forms of names and terms to be used as authorized access points in records of the library catalog. Authorized access points must not only be consistent, each one must be unique. Traditional library practice focused on controlling names (personal, corporate, governmental, and geographic), works, and subjects. While authority control has always been important for library catalogs, with the growth of new environments of linked data it is becoming even more, with increasing elements in the catalog being represented by authorized forms. (One example: using authorized terms for occupations in authority records.)

Authority control at the Folger

The Folger is a member of NACO and SACO; the Folger PCC liaison is Deborah J. Leslie. For NACO training schedule and workflows, see NACO in Bard2.

Useful links

Terminology

control: to link an instance of an authorized access point to its authority record
AAP: authorized access point (formerly, and sometimes still, known as heading)
BFM: bibliographic file maintenance
LC/NACO Authority File: the authority file maintained by the Library of Congress in collaboration with the PCC
NACO: Name Authority Cooperative Program; component of the PCC for name authority records
NAF: name authority file
NAR: name authority record
PCC: Program for Cooperative Cataloging
PVR: previously verified record; (used in the context of changes made to existing NARs)
SACO: Subject Authority Cooperative Program; component of the PCC for subject authority records
SAR: subject authority record
VIAF: Virtual International Authority File

Questions

Is there an actual PCC recommendation on what to do with "Profession or occupation" if it is NOT needed as part of the access point? Slide 53 and slide 60 of Training Module 2 don't actually say. Logic says profession or occupation should also recorded if readily available, same as the other 37X's listed on slide 60 (Associated place, Address, Field of activity, Associated group, Gender, and Associated language). But should it be privileged above field of activity, as a time-saver? Often, the 372 and 374 will be different forms of the same concept, so you really only need one. The implication is the 374 is more important than the others, since the others aren't options for the access point ... but many of the others aren't particularly useful for disambiguation: adding "male" and "English" to "Brown, John, active 19th century" isn't likely to distinguish him from other John Browns of the time.

Is there a recommendation on how, in the 670, to record which library's record from VIAF is cited?

Draft policy

Narrower term for 374 (Field of activity); broader for 372 (Occupation)

@@ Line 24: / Line 24: @@
 ==Questions==
-* Module 2 - Describing Persons
+Is there an actual PCC recommendation on what to do with "Profession or occupation" if it is NOT needed as part of the access point? Slide 53 and slide 60 of Training Module 2 don't actually say. Logic says profession or occupation should also recorded if readily available, same as the other 37X's listed on slide 60 (Associated place, Address, Field of activity, Associated group, Gender, and Associated language). But should it be privileged above field of activity, as a time-saver? Often, the 372 and 374 will be different forms of the same concept, so you really only need one. The implication is the 374 is more important than the others, since the others aren't options for the access point ... but many of the others aren't particularly useful for disambiguation: adding "male" and "English" to "Brown, John, active 19th century" isn't likely to distinguish him from other John Browns of the time.
-**Slide 53 says of the "If date of birth and/or death, fuller form of name, period of activity of the person are not available to distinguish one access point from another, add his/her profession or occupation (9.19.1.6)."
-::AND Slide 60, Recording Other Attributes, says of the following "recording them, if readily available, in RDA authority records has been recommended by PCC"
-***370   Associated place
-***371   Address
-***372   Field of activity
-***373   Associated group
-***375   Gender
-***377   Associated language
-::THEREFORE there's no actual recommendation on what to do with "Profession or occupation" if it is NOT needed as part of the access point. Logic says it should also recorded if readily available. But should it be privileged above Field of activity as a time-saver? Often, the 372 and 374 will be different forms of the same concept. The implication is the 374 is more important than the others, since the others aren't options for the access point ... BUT the others aren't particularly useful for disambiguation: either the form of the word doesn't fit well, or it doesn't narrow it down enough (adding "male" and "English" to "John Brown" isn't likely to distinguish him from other John Browns).
-*Is there a recommendation on how, in the 670, to record which library's record from VIAF is cited?
+Is there a recommendation on how, in the 670, to record which library's record from VIAF is cited?
 ==Draft policy==