MARC 852 Location

MARC field 852 in the bibliographic and holdings formats contains the call numbers for the described item. (See Call numbers for information on formulating the call number portion of field 852.) It may also contain accession and copy-specific information, as well as private notes that contain the cataloger's initials, date of cataloging or revision, and other staff notes not suitable for public display. Private notes are hidden in the Details and Brief displays in Hamnet, but can be seen in the MARC view.

Policy and formulation

First indicator - Shelving scheme

0 - Library of Congress classification
8 - Other scheme

Second indicator - Shelving order

# - No information provided

Subfield delimiters

ǂb  Sublocation or collection

Used in Folger cataloging to identify the physical location of the collection.

 ǂb DeckB-Art 

 ǂb DeckC-Rare

ǂd Former shelving location

As of 18 April 2014, old call numbers for reclassified material go here, including those preceded by a size designation. This subfield generates the Hamnet display label "Former call number."

ǂd Folio STC 9668 Bd.w. STC 9557 v.3

ǂk Call number prefix

This subfield is excluded from the left-anchored call number search. Folger cataloging (as of 18 April 2014) makes no general use of this subfield.

ǂh Classification part

The beginning of the call number

• For local call numbers, the entire string except the size designation goes in this subfield.
• For LC call numbers, holds the part of the call number specifying the subject. If there is one cutter, everything preceding the cutter goes in the ǂh. If there are two cutters, everything preceding the first cutter goes in the ǂh. If there is a date and no cutter, everything preceding the date in the ǂh.
  • Full call number: DA615.O3 1720 Cage. Encoded: ǂh DA615
  • Full call number: PR9619.3.K55 C66 2008. Encoded: ǂh PR9619.3.K55

ǂi Item part 

This subfield is used exclusively for LC call numbers.

• If there is one cutter, the cutter and everything following goes in the ǂi.
• If there are two cutters, the second cutter and everything following goes in the ǂi.
• If there is a date and no cutter, the date and everything following goes in the ǂi.
  • Full call number: DA615.O3 1720 Cage. Encoded: ǂi .O3 1720 Cage
  • Full call number: PR9619.3.K55 C66 2008. Encoded: ǂi C66 2008

ǂm Call number suffix

Used in Folger call numbers to designate the physical location material is shelved based on the size of the carrier (not necessarily the size of the object itself).

ǂm (size M)

ǂm (folio)

ǂj Shelving control number

Used in Folger records for the accession number

• All vault materials added to the collection receive a 6-digit accession number. The call numbers of most printed rare materials are based on the accession number. Items acquired before this practice may have case numbers, the name of a person, or a date.
• Case numbers are 4-digit numbers up to number. Record the number preceded by 'cs', no space. Example: ǂj cs1493
• The books donated by Henry N. Paul were given 4-digit accession numbers in the 6xxx range. Record the 4-digit number only. Example: ǂj 6811
• Separate the units of date-based accession numbers with a period. Example: ǂj 12.30.44
• 'F' or 'ac' usually precedes the six-digit accession number as written in the item. Record the 6-digit number only. Example: ǂj 256644
• If item in hand lacks a case or accession number, record ǂj No case or accession number present
• In the case of framed art or other material where an accession number would be hidden, record ǂj No case or accession number visible

ǂx Nonpublic note

Private note for the initials and date of the cataloger and reviser, and other notes not suitable for public display.

 ǂx AJD 20120321ǂx rev. SEH 20140307 

ǂz Public note 

Copy-specific information

• Recording immediate source of acquisition
  • Record if information is readily available
  • Routinely check the scanned acquisition rare orders
  • Use language “Acquired from...”
  • Give catalog / sale / lot number for material acquired at auction
  • Use full inverted date order (2014-05-12)
  • When purchased through an agent, record the name of the seller rather than the agent

External links

• MARC bibliographic 852
• MARC holdings 852