Advisory statements: Difference between revisions
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Advisory statements are used in catalog records and other public documents | Advisory statements are used in catalog records and other public documents to indicate that the content is known to have shaky foundations, and may or may not be accurate and complete. However, the absence of an advisory statement is not a guarantee of accuracy and completeness. | ||
==Catalog records== | ==Catalog records== | ||
When | When a [[Catalog|Folger catalog]] record carries an advisory statement, it's usually for one of two situations: | ||
* it's re-keyed from an old catalog card by a vendor (as often happens with retrospective conversion); | |||
* it's an accession record representing material that has been bought, but not yet been subjected to the scrutiny of a professional cataloger. This may be true even though the records look full and detailed, thanks to the economy of shared cataloging. | |||
'''Folger staff call this note an HBCN (handy butt-cover note).''' | |||
===HBCNs for vault material=== | ===HBCNs for vault material=== | ||
'''Bibliographic record''' | |||
This record | 500__ $$aThis is a PRELIMINARY RECORD copied from an old purchase order (which is better than nothing!). Please email catalog@folger.edu for assistance.$$5DFo | ||
500__ $$aThis is a PRELIMINARY RECORD copied from an old card (which is better than nothing!). Please email catalog@folger.edu for assistance.$$5DFo | |||
500__ $$aThis is a PRELIMINARY RECORD. It may contain incorrect information. Please email catalog@folger.edu for assistance.$$5DFo | |||
500__ $$aMeasurements from Folger catalog card. Not verified.$$5DFo | |||
'''Holdings record''' | |||
852_8 $$zThis copy has not yet been cataloged. The description may contain incorrect information. Please email catalog@folger.edu for assistance. | |||
'''Legacy HBCNs''' | |||
500__ $$aThis is a PRELIMINARY RECORD. It may contain incorrect information. The "FAST ACC" number is a temporary call number. Please email catalog@folger.edu for assistance.$$5DFo<ref>Used from 2019-2024 when new accessions skipped cataloger review ("dispersal") in order to accession the backlog and barcode everything in preparation for closure, and in order to get new accessions quickly into offsite storage during closure.</ref> | |||
500__ $$aThis is a PRELIMINARY RECORD. It contains unverified data from a re-keying contract and may contain incorrect or incomplete information. Please email catalog@folger.edu for assistance.$$5DFo<ref>Used in the early 2000s for Craven collection descriptions converted from an ad hoc FileMaker database and for painting descriptions reformulated by a vendor from the Pressly catalog.</ref> | |||
500__ $$aThis is a PRELIMINARY RECORD. It contains unverified data from catalog cards and may contain incorrect or incomplete information. Please email catalog@folger.edu for assistance. ‡5 DFo<ref>Used in the early 2000s for records fully rekeyed from old Art cards by SLC and from old Manuscripts cards by grant staff.</ref> | |||
===HBCNs for open stack and electronic material=== | |||
500 This is a PRELIMINARY RECORD. It may contain incorrect information. ǂ5 DFo | |||
500 This record was provided by a vendor. It may contain incorrect or incomplete information. ǂ5 DFo | |||
For more information about '''FAST ACC''' call numbers, see [[Call numbers]]. | |||
== Finding aids == | |||
We have some finding aids where the entire collection has been evaluated for certain key features, such as filing holes. In those finding aids, there will be item-level notes indicating items that have those features. The ''absence'' of an item-level note also indicates that an item ''lack''s those features. | |||
However, we may want to add notes about features for a specific document without undertaking a review of the entire collection described in the finding aid. In these instances, we will add two HBCNs: | |||
At the collection level (the 'front matter' of the finding aid), we will include a Processing Note: | |||
Physical aspects of individual documents may occasionally be added to this finding aid. | |||
At the item level, we will add the note about the feature and follow the note with a parenthetical statement: | |||
(Not all items evaluated for this feature.) | |||
or | |||
(Not all items evaluated for these features.) | |||
==Folgerpedia articles== | |||
Advisory statements in Folgerpedia include: | |||
{{Draft}} | |||
{{Incomplete}} | |||
{{Legacy}} | |||
{{Legacy-section}} | |||
{{Obsolete}} | |||
{{Outdated}} | |||
{{Outdated-section}} | |||
{{Voyager}} | |||
==Footnotes== | |||
[[Category: | [[Category:Cataloging]] | ||
[[Category:Staff policies and procedures]] | [[Category:Staff policies and procedures]] | ||
Latest revision as of 08:25, 11 October 2024
Advisory statements are used in catalog records and other public documents to indicate that the content is known to have shaky foundations, and may or may not be accurate and complete. However, the absence of an advisory statement is not a guarantee of accuracy and completeness.
Catalog records
When a Folger catalog record carries an advisory statement, it's usually for one of two situations:
- it's re-keyed from an old catalog card by a vendor (as often happens with retrospective conversion);
- it's an accession record representing material that has been bought, but not yet been subjected to the scrutiny of a professional cataloger. This may be true even though the records look full and detailed, thanks to the economy of shared cataloging.
Folger staff call this note an HBCN (handy butt-cover note).
HBCNs for vault material
Bibliographic record
500__ $$aThis is a PRELIMINARY RECORD copied from an old purchase order (which is better than nothing!). Please email catalog@folger.edu for assistance.$$5DFo
500__ $$aThis is a PRELIMINARY RECORD copied from an old card (which is better than nothing!). Please email catalog@folger.edu for assistance.$$5DFo
500__ $$aThis is a PRELIMINARY RECORD. It may contain incorrect information. Please email catalog@folger.edu for assistance.$$5DFo
500__ $$aMeasurements from Folger catalog card. Not verified.$$5DFo
Holdings record
852_8 $$zThis copy has not yet been cataloged. The description may contain incorrect information. Please email catalog@folger.edu for assistance.
Legacy HBCNs
500__ $$aThis is a PRELIMINARY RECORD. It may contain incorrect information. The "FAST ACC" number is a temporary call number. Please email catalog@folger.edu for assistance.$$5DFo[1]
500__ $$aThis is a PRELIMINARY RECORD. It contains unverified data from a re-keying contract and may contain incorrect or incomplete information. Please email catalog@folger.edu for assistance.$$5DFo[2]
500__ $$aThis is a PRELIMINARY RECORD. It contains unverified data from catalog cards and may contain incorrect or incomplete information. Please email catalog@folger.edu for assistance. ‡5 DFo[3]
HBCNs for open stack and electronic material
500 This is a PRELIMINARY RECORD. It may contain incorrect information. ǂ5 DFo
500 This record was provided by a vendor. It may contain incorrect or incomplete information. ǂ5 DFo
For more information about FAST ACC call numbers, see Call numbers.
Finding aids
We have some finding aids where the entire collection has been evaluated for certain key features, such as filing holes. In those finding aids, there will be item-level notes indicating items that have those features. The absence of an item-level note also indicates that an item lacks those features.
However, we may want to add notes about features for a specific document without undertaking a review of the entire collection described in the finding aid. In these instances, we will add two HBCNs:
At the collection level (the 'front matter' of the finding aid), we will include a Processing Note:
Physical aspects of individual documents may occasionally be added to this finding aid.
At the item level, we will add the note about the feature and follow the note with a parenthetical statement:
(Not all items evaluated for this feature.)
or
(Not all items evaluated for these features.)
Folgerpedia articles
Advisory statements in Folgerpedia include:
 This article is currently a draft.
|
| This article is known to be incomplete.
|
| This article contains text copied from legacy files and may or may not reflect current information.
|
| This section contains text copied from legacy files and may or may not reflect current information.
|
| This article contains obsolete information
|
| This article contains outdated information and needs review.
|
| This section contains outdated information and needs review.
|
| This page refers to the Voyager ILS, an Ex Libris product used at the Folger from 1996 to 2022. For current documentation on using the catalog, see Category:Catalog. |
Footnotes
- ↑ Used from 2019-2024 when new accessions skipped cataloger review ("dispersal") in order to accession the backlog and barcode everything in preparation for closure, and in order to get new accessions quickly into offsite storage during closure.
- ↑ Used in the early 2000s for Craven collection descriptions converted from an ad hoc FileMaker database and for painting descriptions reformulated by a vendor from the Pressly catalog.
- ↑ Used in the early 2000s for records fully rekeyed from old Art cards by SLC and from old Manuscripts cards by grant staff.