MARC 852 Location

MARC field 852 in the bibliographic and holdings formats contains the call numbers for the described item. (See Call numbers for information on formulating the call number portion of field 852.) It may also contain accession and copy-specific information, as well as private notes that contain the cataloger's initials, date of cataloging or revision, and other staff notes not suitable for public display. Information displays in the "Item details" section of the Folger catalog, which is near the end of the record display.

Commonly-used tags

Indicators

First indicator - Shelving scheme

0 - Library of Congress classification
8 - Other scheme

Second indicator - Shelving order

# - No information provided
9 - Folger local use: suppressed holding 

Subfields

ǂa - Location (NR)
ǂb - Sublocation or collection (R)
ǂd - Former shelving location (R)
ǂk - Call number prefix (R)
ǂh - Classification part (NR)
‡i - Item part (R) 
‡m - Call number suffix (R)
‡j - Shelving control number (NR) - Folger local use: accession number
‡n - Folger local use (R): Storage size (staff display only)
‡p - Piece designation (NR) - Folger used for some Sh.Col. records, to be converted to 866
ǂx - Nonpublic note (R)
ǂz - Public note (R)
‡3 - Materials specified (NR)
‡7 - Folger local use (NR): Holding ID
‡8 - Sequence number (NR)

Policy and formulation

ǂ8 Sequence number

To sequence related holdings records. Folger practice: Used in bib records to link copy-specific notes and headings to the relevant holding for display in "Item details" section. Currently only used in a few records, for demonstration purposes.

ǂa Location

Always "US-DFo" (the international MARC code for the Folger Shakespeare Library)

$$aUS-DFo

ǂb Sublocation or collection

Identifies the pre-renovation location of the resource. This code was migrated for historic purposes. It has no current application in the TIND ILS.

List of formerly frequently used locations

ǂb code	Hamnet display	add to end of ǂi	add to spine label	Notes
Archives	Vault	[none]	[none]	Use "DeckC-Arch" for Folger archives material that should not display in Hamnet
DeckA-Acq	Staff Office	Acq. Dept.	Acq. Dept.
DeckA-Con	Staff Office	Con. Lab	Con. Lab
DeckA-Art	Staff Office	Art Cur.	Art Cur.	outdated - do not use
DeckA-Bks	Staff Office	Book Cur.	Book Cur.
DeckA-Cat	Staff Office	Cat. Dept.	Cat. Dept.
DeckA-Mss	Staff Office	Mss. Cur.	Mss. Cur.
DeckA-Ref	Staff Reference	Deck A Ref.	Deck A Ref.
DeckB-Art	Vault	[none]	[none]
DeckB-AV	Deck B-Audio Visual	[none]	[none]
DeckB-Mic	Microfilm Collection	[none]	[none]
DeckB-Mod	Deck B-Open stacks	[none]	[none]
DeckB-Per	Deck B-Periodical stacks	[none]	[none]
DeckB-Ref	Deck B-Reference Collection	Deck B Ref.	Deck B Ref.
DeckB-STC	Vault	[none]	[none]
DeckC-Rare	Vault	[none]	[none]
DeckC-Res	Reserves	Res.	[none]?
DMPOff	Staff Office	DMP Off.	DMP Off.	Used for Digitial Media and Publications Division offices as a whole.
EleRes	Online resource	[none]	n/a	For electronic resources that reside on physical media, use the location code associated with that call number.
In-Proc	In Process	[none]	n/a	item is not yet circulating
RR-Balc	Reading Room balcony	[none]	R.R.	add "R.R." to t.p. verso and spine label only, not to holdings record [This needs to be reviewed and reconciled/updated to match reality or desired future reality]
RR-Ref	Reading Room reference collection	R.R. Ref	[none]	Use white dot instead of "RR-Ref" on spine to indicate shelving location. [This needs to be reviewed and reconciled/updated to match reality or desired future reality]

ǂd Former shelving location

As of 18 April 2014, old call numbers for reclassified material go here, including those preceded by a size designation. This subfield generates the Hamnet display label "Former call number." Use for any change, including call numbers that have been changed to add "copy 1."
ǂd Folio STC 9668 Bd.w. STC 9557 v.3

ǂk Call number prefix

This subfield is excluded from the left-anchored call number search. Folger cataloging (as of 18 April 2014) makes no general use of this subfield, though it is still found on many records. Move any size designations encountered in routine cataloging from ‡k to ‡m, following call number guidelines, but do not seek them out (this may be done systematically at some time in the future).

ǂh Classification part

The call number, or first of two parts of a call number.

• For local call numbers, the entire string except the size designation goes in this subfield.
• For LC call numbers, holds the part of the call number specifying the subject. If there is one cutter, everything preceding the cutter goes in the ǂh. If there are two cutters, everything preceding the first cutter goes in the ǂh. If there is a date and no cutter, everything preceding the date in the ǂh.
  • Full call number: DA615.O3 1720 Cage. Encoded: ǂh DA615
  • Full call number: PR9619.3.K55 C66 2008. Encoded: ǂh PR9619.3.K55

ǂi Item part

This subfield is used exclusively for LC call numbers.

• If there is one cutter, the cutter and everything following goes in the ǂi.
• If there are two cutters, the second cutter and everything following goes in the ǂi.
• If there is a date and no cutter, the date and everything following goes in the ǂi.
  • Full call number: DA615.O3 1720 Cage. Encoded: ǂi .O3 1720 Cage
  • Full call number: PR9619.3.K55 C66 2008. Encoded: ǂi C66 2008

ǂm Call number suffix

Used in Folger call numbers to record location information not apparent from the main part of the call number or the location code. As of September 2015, this subfield is the main area to record size designations. (Subfield ‡k was previously used for this purpose, and is still present in many records. Move any size designations encountered in routine cataloging from ‡k to ‡m, following call number guidelines, but do not seek them out - this may be done systematically at some time in the future.)

For art on paper, framed works, objects, etc., the suffix is subject to change, and so should not be written on the item. For printed books, the shelving types "(folio)" and "(flat)" are part of the call number, and so should be written on the item and on flags and labels. For example:

Art folder: ǂm (size M)

Printed book: ǂm (folio)

Framed painting on Deck C: ǂm (aisle 102)

Object in Craven Vault drawer: ǂm (B2a)

ǂj Shelving control number

For records created prior to November 2016, this subfield contained the accession number. The accession number is now recorded in MARC 541 ǂe UPDATE: For migration to the TIND ILS, accession number was temporarily moved back to 852$j; it will be returned to 541$e once additional coding is in place.

ǂn Folger practice: storage size

Used by the Acquisitions department to keep track of storage needs of new accessions sent to off-site storage during the 2020s renovation.

ǂp Piece designation

Not currently used, but some legacy records from the Shakespeare Collection project use 852$p for information about volumes held. This information will be moved to 866 instead.

ǂx Nonpublic note

Private note not suitable for public display. Previously used to record cataloger's initials and date of work; as of 2015 this information is in MARC 583. ǂx AJD 20120321 ǂx rev. SEH 20140307

ǂ7 Folger practice: Holding ID

• serial nos. through 833629 were automatically assigned in Voyager, then carried over to TIND as unique identifiers for a particular copy
• serial nos. 1000001 and higher are human-supplied from blocks of unique identifiers assigned to staff as needed.

ǂz Public note

Copy-specific information for books, prints, and other resources that can exist in multiple. In general, follow the order of copy notes as given below. Use natural language, but try to incorporate standard terminology when possible.

Imperfections

Missing leaves:

ǂz Imperfect: lacking half-title.

ǂz Imperfect: wanting all after page 22.

If the item is so imperfect as to be only a fragment, include "fragment" in the call number, but still begin the note with "Imperfect": ǂz Imperfect: fragment consisting of title leaf only.

If the frontispiece is a plate, just call it a frontispiece.

ǂz Imperfect: missing frontispiece.

If the frontispiece is integral, call it a frontispiece and give the signature, e.g.,

ǂz Imperfect: lacking frontispiece (leaf A1) or ǂz Imperfect: wanting leaf A1 (frontispiece)

If missing a blank leaf, note the fact but do not preface it with "Imperfect:"

ǂz Wanting final blank leaf.

Note when trimming or any other damage results in loss of printed material, even if the loss is minor and the text is still readable.

ǂz Small hole on leaf F2, with slight loss of text.

ǂz Wormed in places; cropped at foot of leaves, with slight loss of text.

ǂz Cropped at head, cutting slightly into headlines.

ǂz Most marginal notes shaved or cropped with slight loss.

Provenance

Folger practice: When transcribing provenance information from an item, such as inscriptions or annotations by previous owners, generally follow DCRM transcription guidelines. For manuscripts, prefer semi-diplomatic transcription when it differs from DCRM.

ǂz Autograph: Thos Floud Exeter 1776.

ǂz Manuscript number '9' pencilled on title page in early hand.

ǂz Frontispiece signed in manuscript: "E. [Philbin or Phillips] [Powell?] fecit"; outer bottom edge torn away.

ǂz Bookplate: Shakespeare Library, Warwick Castle. Half leather inboard binding with marbled paper boards and endpapers.

ǂz Stamp: Edward Dowden Library. Quarter buckram binding with marbled paper boards, signed: Richardot rel., Paris; spine: Coriolanus, 1808.

ǂz Armorial bookplate (motto: Prodesse quem conspici): John Somers, Lord Somers

ǂz Anonymous armorial bookplate (motto: Quod Deus vult fiet) of George Chetwynd; title-leaf with blind-stamp of Crendon Hall

ǂz Interleaved. Bibliographical notes by J.L. Gautier listing publications of Coriolanus, 'collated 1822'. Four playbills from 1817 productions at Covent-Garden bound in, dating: April 26; May 10; May 23; and June 23. Seal 'Johannes Ludovicus Gautier' stamped in gold on covers.

ǂz Bound fourth in a sammelband of 11 almanacs for 1666. Pencilled number '4' by Folger staff in upper corner of first leaf.

When provenance is known but no provenance evidence is present in the resource

ǂz Halliwell-Phillipps copy.

Markings

• Describe the nature of manuscript markings. In general, specify underlining, manicules, prices, annotations, corrections, genealogical information.
• Describe the density of manuscript markings. We have not designated approved terms, but good examples are: A few, slight, scattered, moderate, copious
• Add corresponding 655 provenance headings only if, in your judgment, a researcher studying annotations would not be disappointed if it came up from the vault. Researchers attempting a comprehensive search can use copy note keyword searches to pick up the instances of less significant markings.
• Add examples

Binding and physical description

ǂz In early leather (sheep?) inboard binding with gold- and blind-tooling; gold spine title; edges speckled red. No paste-downs.

ǂz Bound in black cloth boards with leather spine label and gilt edges.

ǂz In contemporary laced-case vellum binding with manuscript spine title.

ǂz In modern half leather binding, with cloth boards.

ǂz Quarter cloth inboard binding with marbled paper boards, probably bound by Richardot, Paris; spine: Coriolanus, 1824.

ǂz Stitched within a recent plain paper wrapper.

ǂz Stitched through early marbled paper wrapper; original sewing thread.

ǂz Stitched through modern manila wrapper through original stab holes.

ǂz In modern reinforced paper case binding; stab holes visible.

ǂz Disbound; remnants of leather cover on spine; red-speckled edges.

ǂz Unbound; untrimmed.

ǂz Temoin on leaf R6.

ǂz Misbound (folding error): leaf I6 bound before I5.

ǂz Trimmed closely, except for folded stub left for binding. Disbound.

Insertions

• Add examples

Immediate source of acquisition

• Record if information is readily available
• Routinely check the scanned acquisition rare orders (\\fsldc02\CentralLibrary\Rare Orders) for acquisitions since 2010
• Use language “Acquired from...”
• Give catalog / sale / lot number
• If accession slip gives a quote date, enter it without inverting date
• Use full inverted date for the Folger's order date (2014-05-12)
• When purchased through an agent, record the name of the seller rather than the agent
• For early purchases, end with the price paid preceded by a comma (exact cut-off date to be determined, but anything pre-1961 for now); this follows the already-established format used in records for paintings in the Pressly catalog.

ǂz Acquired from Lawson (cat.211:74), 1982-06-30

ǂz Acquired from Sotheran (list 918:271), 1957-06-17

ǂz Acquired from F. Edwards (quot.8-17-1965), 1965-08-23

ǂz Acquired from Pickering & Chatto, 1989-10-26

ǂz Acquired from Christopher Edwards, 2015-01-05, who acquired it at Sotheby's London sale (L14408:16), 2014-12-09. [Note: Both Edwards and Sotheby's are recorded because Edwards was not acting as our agent in the auction.]

ǂz Acquired from G.H. Last, 1932-01-11, £2.2.0

External links

• MARC bibliographic 852
• MARC holdings 852