Advisory statements: Difference between revisions
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* it's an accession record representing material that has been bought, but not yet been subjected to the scrutiny of a professional cataloger. This may be true even though the records look full and detailed, thanks to the economy of shared cataloging. | * it's an accession record representing material that has been bought, but not yet been subjected to the scrutiny of a professional cataloger. This may be true even though the records look full and detailed, thanks to the economy of shared cataloging. | ||
Folger staff call this note an HBCN (handy butt-cover note). | '''Folger staff call this note an HBCN (handy butt-cover note).''' | ||
===HBCNs for vault material=== | ===HBCNs for vault material=== | ||
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500 Measurements from Folger catalog card. Not verified. ‡5 DFo | 500 Measurements from Folger catalog card. Not verified. ‡5 DFo | ||
500 This | 500 This is a PRELIMINARY RECORD. It contains unverified data from a re-keying contract and may contain incorrect or incomplete information. Please email catalog@folger.edu for assistance. ‡5 DFo<ref>Used in the early 2000s for Craven collection descriptions converted from an ad hoc FileMaker database and for painting descriptions reformulated by a vendor from the Pressly catalog.</ref> | ||
500 This | 500 This is a PRELIMINARY RECORD. It contains unverified data from catalog cards and may contain incorrect or incomplete information. Please email catalog@folger.edu for assistance. ‡5 DFo<ref>Used in the early 2000s for records fully rekeyed from old Art cards by SLC and from old Manuscripts cards by grant staff.</ref> | ||
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500 This record was provided by a vendor. It may contain incorrect or incomplete information. ǂ5 DFo | 500 This record was provided by a vendor. It may contain incorrect or incomplete information. ǂ5 DFo | ||
For more information about '''FAST ACC''' call numbers, see [[Call numbers]]. | For more information about '''FAST ACC''' call numbers, see [[Call numbers]]. | ||
== Finding aids == | |||
We have some finding aids where the entire collection has been evaluated for certain key features, such as filing holes. In those finding aids, there will be item-level notes indicating items that have those features. The ''absence'' of an item-level note also indicates that an item ''lack''s those features. | |||
However, we may want to add notes about features for a specific document without undertaking a review of the entire collection described in the finding aid. In these instances, we will add two HBCNs: | |||
At the collection level (the 'front matter' of the finding aid), we will include a Processing Note: | |||
Physical aspects of individual documents may occasionally be added to this finding aid. | |||
At the item level, we will add the note about the feature and follow the note with a parenthetical statement: | |||
(Not all items evaluated for this feature.) | |||
or | |||
(Not all items evaluated for these features.) | |||
==Folgerpedia articles== | ==Folgerpedia articles== | ||
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{{Outdated-section}} | {{Outdated-section}} | ||
{{Voyager}} | {{Voyager}} | ||
==Footnotes== | |||
[[Category:Cataloging]] | [[Category:Cataloging]] | ||
[[Category:Staff policies and procedures]] | [[Category:Staff policies and procedures]] |
Latest revision as of 12:52, 8 September 2023
Advisory statements are used in catalog records and other public documents to indicate that the content is known to have shaky foundations, and may or may not be accurate and complete. However, the absence of an advisory statement is not a guarantee of accuracy and completeness.
Catalog records
When a Folger catalog record carries an advisory statement, it's usually for one of two situations:
- it's re-keyed from an old catalog card by a vendor (as often happens with retrospective conversion);
- it's an accession record representing material that has been bought, but not yet been subjected to the scrutiny of a professional cataloger. This may be true even though the records look full and detailed, thanks to the economy of shared cataloging.
Folger staff call this note an HBCN (handy butt-cover note).
HBCNs for vault material
Bibliographic record
500 This is a PRELIMINARY RECORD copied from an old purchase order (which is better than nothing!). Please email catalog@folger.edu for assistance. ‡5 DFo
500 This is a PRELIMINARY RECORD copied from an old card (which is better than nothing!). Please email catalog@folger.edu for assistance. ‡5 DFo
500 This is a PRELIMINARY RECORD. It may contain incorrect information. Please email catalog@folger.edu for assistance. ‡5 DFo
500 This is a PRELIMINARY RECORD. It may contain incorrect information. The "FAST ACC" number is a temporary call number. Please email catalog@folger.edu for assistance. ‡5 DFo
500 Measurements from Folger catalog card. Not verified. ‡5 DFo
500 This is a PRELIMINARY RECORD. It contains unverified data from a re-keying contract and may contain incorrect or incomplete information. Please email catalog@folger.edu for assistance. ‡5 DFo[1]
500 This is a PRELIMINARY RECORD. It contains unverified data from catalog cards and may contain incorrect or incomplete information. Please email catalog@folger.edu for assistance. ‡5 DFo[2]
Holdings record
852 8 ‡z This copy has not yet been cataloged. The description may contain incorrect information. Please email catalog@folger.edu for assistance.
852 8 ‡z This copy has not yet been cataloged. The description may contain incorrect information. The "FAST ACC" number is a temporary call number. Please email catalog@folger.edu for assistance.
HBCNs for open stack and electronic material
500 This is a PRELIMINARY RECORD. It may contain incorrect information. ǂ5 DFo
500 This record was provided by a vendor. It may contain incorrect or incomplete information. ǂ5 DFo
For more information about FAST ACC call numbers, see Call numbers.
Finding aids
We have some finding aids where the entire collection has been evaluated for certain key features, such as filing holes. In those finding aids, there will be item-level notes indicating items that have those features. The absence of an item-level note also indicates that an item lacks those features.
However, we may want to add notes about features for a specific document without undertaking a review of the entire collection described in the finding aid. In these instances, we will add two HBCNs:
At the collection level (the 'front matter' of the finding aid), we will include a Processing Note:
Physical aspects of individual documents may occasionally be added to this finding aid.
At the item level, we will add the note about the feature and follow the note with a parenthetical statement:
(Not all items evaluated for this feature.)
or
(Not all items evaluated for these features.)
Folgerpedia articles
Advisory statements in Folgerpedia include:
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![]() For current documentation on using the catalog, see Category:Catalog. |
Footnotes
- ↑ Used in the early 2000s for Craven collection descriptions converted from an ad hoc FileMaker database and for painting descriptions reformulated by a vendor from the Pressly catalog.
- ↑ Used in the early 2000s for records fully rekeyed from old Art cards by SLC and from old Manuscripts cards by grant staff.