MARC records from vendors: Difference between revisions
Line 15: Line 15:
* LDR/06: for digitized manuscripts, use codes t, d, and f (Folger practice is contrary to OCLC, which considers digitized manuscripts to be "published" resources)
* LDR/06: for digitized manuscripts, use codes t, d, and f (Folger practice is contrary to OCLC, which considers digitized manuscripts to be "published" resources)
* 008/23: use "o" ("online") not "s" ("electronic")
* 008/23: use "o" ("online") not "s" ("electronic")
* 006 for digital documents: <code>m||||o|||d||||||||</code>  
* 006 for digital books: <code>m||||o|||d||||||||</code>
* 007 for digital scans of documents: <code>cr\un|---uuuua</code> (in theory, "color" and "antecedent/source" could be coded something other than "unknown" but in practice, we want the records to remain valid if a vendor replaces page images scanned from microfilm with page images scanned from the original)
* 007 for digital scans of documents: <code>cr\un|---uuuua</code> (in theory, "color" and "antecedent/source" could be coded something other than "unknown" but in practice, we want the records to remain valid if a vendor replaces page images scanned from microfilm with page images scanned from the original)
* 007 for native ebooks: <code>cr\un|---uuuun</code>
* 007 for native ebooks: <code>cr\un|---uuuun</code>

Revision as of 18:26, 10 June 2022

MARC records supplied by vendors require editing before they can be batch-loaded into the catalog. This page describes edits that need to be made to all vendor-supplied records.

Printed resources

Fields to add

  • 500__ $a This record was provided by a vendor. It may contain incorrect or incomplete information. $5 DFo
  • 980__ $a BIB
  • 983__ $a Not-vault

Online facsimiles

Delete:

  • 506 Restrictions on access (Folger reserves this for physical restrictions; license restrictions are implicit in 852$h)
  • 538 ("Mode of access: Internet" and "Mode of access: WWW" are no longer necessary)

Replace, if necessary:

  • LDR/06: do not use "m" for digital or digitized documents
  • LDR/06: for digitized manuscripts, use codes t, d, and f (Folger practice is contrary to OCLC, which considers digitized manuscripts to be "published" resources)
  • 008/23: use "o" ("online") not "s" ("electronic")
  • 006 for digital books: m||||o|||d||||||||
  • 007 for digital scans of documents: cr\un|---uuuua (in theory, "color" and "antecedent/source" could be coded something other than "unknown" but in practice, we want the records to remain valid if a vendor replaces page images scanned from microfilm with page images scanned from the original)
  • 007 for native ebooks: cr\un|---uuuun
  • Link text in 852 other than $u if they don't make sense for the Folger catalog

Move:

  • Vendor 001 and 003 move to 035, in this format and order: (003)001

Add: 

 245%% $$h[electronic resource]
 336__ $$atext$$btxt$$2rdacontent
 337__ $$acomputer$$bc$$2rdamedia
 338__ $$aonline resource$$bcr$$2rdacarrier
 500__ $$aThis record was provided by a vendor. It may contain incorrect or incomplete information.$$5 DFo
 5831_ $$abatch edited$$cyyyy-mm-dd$$kEB$$xMarcEdit Task$$2local$$5DFo
 5831_ $$abatch loaded$$cyyyy-mm-dd$$kEB$$xfrom edited vendor records$$2local$$5DFo
 852__ $$aUS-DFo$$bEleRes$$hAvailable offsite via https://request.folger.edu
 980__ $$aBIB
 983__ $$aOnline

Don't worry about:

  • 040$d (because editing by Folger staff is automatically recorded in TIND record history and manually recorded in MARC 583)

List of resources with vendor-supplied record sets

  • ACLS Humanities E-Book collection
  • Oxford Scholarly Editions Online (OSEO): 272 records
    • Remove individual records for each volume of Martin Wiggins and Catherine Richardson, British Drama 1533–1642: A Catalogue in favor of one record for the entire set (rec id 544900): subject headings are identical, and tables of contents are very incomplete (e.g. v. 1 covers 1533-1566 with entries for 440 plays, but table of contents only has entries for 37 plays, and goes to the start of 1537). Note: punctuation in 245$a varies, so search by field "F#:245$c Martin Wiggins and Catherine Richardson (eds)" to find all nine in MarcEdit.
    • Note: MARC 008 for both volumes of The correspondence of Sir Philip Sidney is incorrect. Vendor record has 130909s2012\\\\enka\\\fo|\\\o0|0\0\eng|d but should have 130909s2012\\\\enka\\\fob\\\\001\0\eng|d.
  • Adam Matthew databases (from https://www.amdigital.co.uk/support/marc-records, login not required)
    • Early Modern England: 772 records (none uploaded)
      • All have encoded date nuuu and imprint "Marlborough, Wiltshire : Adam Matthew Digital" (except for seven that also have parts of the original imprint in the 264).
      • LDR always coded a, p, or r, never "t", so manuscripts can only be determined from 245$k such as "Manuscripts, essays, memoirs and music" or "Commonplace books; Essays" (which the database uses to generate the "Document type" field)
      • 6XX fields are all non-standard (except for 653, which is just keywords)
    • Literary Manuscripts Leeds: 190 records
    • Literary Print Culture: 1,908 records
    • Perdita Manuscripts, 1500-1700: 216 records
    • Shakespeare in performance: 1,138 records
    • Shakespeare's Globe Archive: 1,759 records for documents, 26 records for non-musical recordings (oral history interviews)
    • Virginia Company Archives: 2,899 records
  • Gale databases (by request, except for British Literary Manuscripts)
    • British Literary Manuscripts (from https://support.gale.com/marc/, login not required)
      • 17 records for source microfilm collection titles (leads to description and targeted search)
      • 7 records for targeted searches for each of seven parts of the Medieval literary and historical manuscripts in the Cotton Collection, British Library, London (links break after the tilde when followed in TIND ILS, but can be copy-and-pasted from the MARC)
      • In addition to Online facsimiles changes described above:
        • Delete 538
        • Replace =[LOCATIONID] with =wash46354
        • Replace existing 260 (which is for the microfilm) with 260 for Gale Cengage Learning, coded as current/latest publisher (that is, 260 3_ $a [Farmington Hills, Michigan] : $b Gale Cengage Learning, $c [2009?]). Note: Gale Cengage Learning now rebranded as Gale a Cengage Company, but BLM hasn't been updated (yet).
        • 008 change Date 1 to 2009, change 008/15-17 to miu, change 008/23 from "s" to "o"
        • 006 and 007 are okay as-is
        • Replace any existing 300 with 300 $a 1 online resource; add same to records that lack a 300
    • Burney Collection Newspapers: 1,057 records
      • Must transform from MARC8 to UTF8
      • Already has the wash46354 suffix in URL
      • Remember that 006 and 008 are coded for serials, not books
      • Delete the one instance of ";$c?°." then run MarcEdit Degree sign format fix
      • 006 and 007 are okay as-is
      • Change 008/23 from "s" to "o"
      • Add 33X
      • Delete any existing 533$n
      • Move 590$a to 533$n
      • Delete 648
    • Eighteenth century collections online (ECCO): 184,371 records in three separate files
    • Nichols Newspapers Collection: 660 records
    • British Theatre, Music, and Literature: High and Popular Culture (from Nineteenth Century Collections Online): 608 records
  • ProQuest databases
    • Early English books online (EEBO): 133,109 records, with updates annually in November

Resources without vendor records for individual titles

  • Gale databases
    • State papers online : the government of Britain, 1509-1714.
  • ProQuest databases
    • Cecil papers

MarcEdit Tasks and Notepad++ Macros

Gale British Literary Manuscripts Online

  1. Break file from .mrc to .mrk and open in MarcEditor
  2. Tools > Manage tasks > Edit Gale BLM Records to update yyyy-mm-dd in 583s
  3. Tools > Assigned tasks > Gale BLM Records
  4. Save as MARC XML
  5. Open in Notepad++ > Macro > Gale BLM TIND XML
  6. Batch upload in TIND