Spelling and punctuation conventions for retrospective conversion
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These instructions document past practice for retrospective conversion of catalog cards.
Do not follow these instructions in current work.
- For page-level metadata in LUNA, see Page-level metadata.
- For call number formatting, see Call numbers.
act, scene, lineSpell out when devising a title or making a note. Use Arabic numerals and commas. (For capitalization and punctuation in authorized access points, follow RDA and LC/PCC policy standards.)
Twelfth night, act 2, scene 1, line 5
afterNot 'ff.' or 'follows' or 'following'
ARTAll caps when part of call number
copyNot 'c.' or 'cop.' Also for copies, as in
copy 2-3; not capitalized, use a space after the word copy
cs[no.]When recording 'case numbers' omit any punctuation or space between the 'cs' and the number: e.g., cs 46 becomes
Ex.ill.No space after first period, no hyphen, lowercase 'i'
fol.Folio; not 'f.' or 'fo' or 'fo.' or 'folio' when describing a leaf; BUT: folio when describing the shelf location) [art]
fol./folsIn a call number use
fol.when referring to one or more numbered leaves within an item) [ms]
folioWhen it is part of a shelf location [ms]
leaf/leavesUse for 'f.', 'fol.' in 3xx and 5xx fields [ms]; use for "sig." in notes when referring to a leaf by its signature reference notation [books]
ms./mss.Manuscript/manuscripts; (not MS or MSS) NSS: been using in 3xx (e.g. "1 ms. score"), but generally spelling out entire word in notes.
MSWhen part of accession records beginning
no.Number/numbers; not 'nos.' or 'num.'
p.Page, pages in AACR2 3XX fields; spelled out in RDA and notes.
PHOTOAll caps when part of call number, not 'Photo.' as on some cards
v.For volume/volumes when used in 3XX fields and call numbers
Vol.For volume, when in an
ART Vol.call number [art]
vs.Various; shows up in case number call numbers